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Instruction Manual for Census Fieldworkers: 2010 Togo

[Table of contents is omitted.]

[p. 1]

Chapter I: Generalities

1.1 Definition and objectives of the census

1.1.1 Definition

The General Census of the Population and Habitat is the set of operations, which, at a determined date, consists in enumerating, without omission or repetition, the population of a country and making an inventory of the characteristics of its habitat. The census of the population is then an enumeration of all the persons living on the national territory at a determined date without distinction of sex, age, or nationality. In other words, the census is not only a counting of persons, but also a collection of data on demographic, social, economic and cultural characteristics and the characteristics of the habitat of the population by means of an instrument called a questionnaire.

1.1.2 Objectives

The objectives assigned to the fourth General Census of the Population and Habitat are:

- To proceed to a general inventory of human resources and conditions of habitation;
- To register, as precisely as possible, all the localities, notably the towns, villages, farms, hamlets and neighborhoods located within the limits of the national territory and to enumerate the headcount of their population;
- To determine the structure of the population by sex, age, nationality, matrimonial situation, level of education, profession, branch of activity and to grasp natural and migratory movements;
- To provide data on the structures of the habitat;
- To constitute a basis of sampling for all subsequent statistical investigations and mainly for the drawing of the sample on which post-census investigations will be carried out.

[Remaining parts of page 1 and all of page 2 are omitted.]

[p. 3]

1.4 Territorial organization of Togo

The Togolese Republic includes five administrative regions subdivided into prefectures and sub-prefectures.

[Column headings:]
(A) Region
(B) Prefecture
(C) Sub-prefecture

Region: Maritime
Prefecture:

Av?
Golfe
Lacs
Vo
Yoto
Zio
Bas-Mono

Sub-prefecture: blank.

Region: Plateaux
Prefecture:

Agou
Amou
Danyi
Est-Mono
Haho
Kloto
Moyen-Mono
Ogou
Wawa
Kp?l?
Ak?bou
Ani?

Sub-prefecture: blank.

Region: Centrale
Prefecture:

Blitta
Sotouboua
Tchaoudjo
Tchamba

Sub-prefecture: M?.

Region: Kara
Prefecture:

Assoli
Bassar
Binah
Dankpen
Doufelgou
K?ran
Kozah

Sub-prefecture: blank.

Region: Savanes
Prefecture:

Kpendjal
Oti
Tandjoar?
T?ne
Cinkass?

Sub-prefecture: blank.

Each prefecture or sub-prefecture is formed of cantons. Each canton is composed of a certain number of villages.

NB 1: for the purposes of the census, Lom? Commune is considered as a region.

[p. 4]

1.5 Method of collection and statistical secrecy

The method of collection selected for the census is the "direct interview". This method consists in the census fieldworkers visiting each household, to ask questions to the head of household, or where appropriate, to any other member capable of responding and to record on the household questionnaire the information gathered. The success of the operation depends essentially on the way the census fieldworker will conduct their interview with the households.

The census fieldworker is obliged to professional secrecy. The information obtained is confidential. Any communication and any misuse of this data gathered from the population is formally forbidden and punished in accordance with article 28 of the presidential decree, which concerns the organization of a general population and habitat census and post-census investigations.

[p. 5]

Chapter II: Definition of concepts

2.1 Territorial units

2.1.1 Canton: this is an administrative subdivision of a prefecture, composed of one or several villages placed under the authority of a head called "canton head."

2.1.2 Locality: this is a territorial entity composed generally of several compounds and inhabited by households. It can be a town, a village, a hamlet or a farm.

2.1.3 Town: this is the locality of the principal town of the prefecture.

2.1.4 Village: this is a locality which comes under a traditional authority commonly called "village head" recognized by the administrative authorities.

2.1.5 Hamlet: this is a locality or a set of habitations more important that a farm located outside a village to which it administratively attacked and directed by a community leader.

2.1.6 Neighbourhood: this is a territorial portion of a town or village and in some cases of a hamlet.

2.1.7 Farm: this is a habitation (or a small group of habitations) located outside a village or hamlet to which it is administratively attached.

2.2 Cartographic units

2.2.1 Place of residence

There are (2) types of place of residence: urban and rural. All the main towns of the prefecture are considered as urban places and the rest of the country as rural places.

2.2.2 Zone of enumeration (ZD)

The ZD is a geographical portion of a territory, the size of whose population is between 600 and 800 inhabitants in a rural place and between 800 and 1200 inhabitants in an urban place. The ZD generally constitutes the workload entrusted to a census fieldworker during the enumeration.

2.2.3 Zone of control (ZC)

Commonly called ZC, the zone of control is generally entrusted to a team head. It comprises 3 to 5 ZD.

2.3 Demographic units

[p. 6]

2.3.1 Building

The building is a construction with one sole tenant covered by a roof (whatever its nature) and generally delimited by external walls (whatever their nature). A building can be:

- A house or an isolated unit;
- A building (multi-level house).

Several buildings may or may not be situated in an enclosed area. We note that a building may or may not serve as a habitation.

2.3.2 Compound

The compound is made up of buildings, which may or may not open onto a central courtyard. A compound may or may not be enclosed. It can be inhabited and can be occupied by one or several households.

2.3.3 Dwelling (unit of habitation)

A dwelling is a set of premises or rooms used by a single household for its habitation.

2.3.4 Household

The concept of "household" is based on the provisions taken by persons individually or collectively to provide for their vital needs. Two kinds of household can be distinguished: the ordinary household and the collective household.

2.3.4.1 Ordinary household

The ordinary household is a set of persons who may or may not be related, sharing the same meals, recognizing the authority of the same individual known as "head of household" and whose resources or expenditure are generally common. They generally live under the same roof, in the same courtyard or the same compound.

NB 2: The concept of the ordinary household should not be reduced to belonging to the same family or the existence of a link of family relationship.

[p. 7]

Some examples of ordinary households:

- A man with his spouse or spouses with or without children;
- A man with his spouse or spouses with their unmarried children and their relatives;
- A man with his spouse or spouses living with their married children sharing the same meal;
- A man or a woman living with children;
- A man or a woman living alone.

2.3.4.2 Collective household

The collective household is defined as a group of persons who generally have no link of kinship but who live together in an institution for reasons of discipline, travel, health, study or work.

The institutions where collective household are found are: barracks, boarding schools, prisons, monasteries, convents and religious communities, orphanages, mental institutions, hostels, temporary construction camps, and so on.

NB 3: If an ordinary household lives in one of the institutions cited above (e.g. household of the manager of a prison or of a hospital director), it will naturally be counted as an ordinary household.

2.4 Situation of residence

The situation of residence of an individual is defined according to the place and the length of residence.

The place of residence is the locality where the person lives for most of the time, even if they have the habit of going to live periodically in another locality. Thus, any member of the household can be either a resident or a visitor.

2.4.1 Resident

Any person who has lived in the household for at least six (6) months is considered as "resident". However, any person who has lived in the household for less than 6 months and who intends to remain there for 6 months or more should be counted as "resident". The same goes for any person who has spent at least 6 months in the household but who is provisionally absent for less than 6 months.

There are two types of resident: residents present (RP) and residents absents (RA).

2.4.1.1 Resident present (RP)

A resident present (RP) is any individual who usually resides in the household and who has spent the night before the visit of the census fieldworker in the locality.

[p. 8]

2.4.1.2 Resident Absent (RA)

A resident absent (RA) is any individual who usually resides in the household and who has not spent the night before the visit of the census fieldworker in the locality.

NB 4: The period of absence should be less than six (6) months. Thus, a person whose period of absence is higher than or equal to six (6) months is not counted.

2.4.2 Visitor (VIS)

Any person who does not usually reside in the household but who has spent the night before the visit of the census fieldworker there and who does not intend to reside there for 6 months or more is considered as a "visitor" (VIS).

NB 5: any person who has just arrived in the household, who has not spent the night before the visit of the census fieldworker there and who does not intend to reside there for at least six (6) months will not be counted.

[p. 9]

Chapter III: Material and practical provisions

The census fieldworker (AR) should assure himself or herself of the availability of the work equipment. Throughout the period of the enumeration, the AR should adopt an attitude favorable to the operation and follow scrupulously the instructions contained in this manual.

[Pages 11-14 are omitted.]


[p. 15]

Chapter IV: Completion of the household questionnaire

The household questionnaire serves to gather socio-demographic data on the members of the household as well as on the characteristics of the habitat.

The questionnaire should be filled in page by page, starting with the first page. Pose the questions in the order of their inscription on the questionnaire. Avoid posing questions, which do not concern certain categories persons surveyed. To respect this instruction, always read the heading of the columns of your questionnaire before posing the questions.

4.1 Presentation of the household questionnaire

The household questionnaire is made up of four parts:

- A cover page, which includes four sections: the geographic location of the household, the type of household, the summary table, and finally the control table.
- The socio-cultural, demographic and economic characteristics of the persons surveyed (P01 to P29).
- Deaths in the last twelve months (D01 to D09).
- The characteristics of the habitat (H01 to H14).

4.2 General instructions

The greatest care should be taken in completing the questionnaire and the following principles should always be kept in mind:

- Avoid double counting and omissions. Count both the baby who has just been born and the elderly or sick person in the household;
- Register the response or encircle the appropriate code concerning the person surveyed;
- Put dashes (-) for non-applicable questions. For example, persons aged less than 3 years old are not concerned by questions relating to education; persons aged less than 6 years old are not concerned by questions relative to economic activity;
- Do not accept replies that are fanciful, illogical, unlikely or vague;
Example: A child of 14 years old cannot be attending university. A girl of 7 years old cannot have children;
- Record with the blue biro. Do not in any case use a biro of another color, or a pencil;
- Record clearly all the responses even when they are identical for all the members of the household;
- Record the information declared very legibly;
- To correct information already recorded, avoid erasing or scratching. Simply strike with two lines and record the correct response above or at the side, according to the place available;
- Pose the questions following the order indicated in the questionnaire;
- Do not waste questionnaires, above all, it is necessary to take care so that they are not damaged and that they are protected against rain, oil stains, and so on.
[p. 16]

The household questionnaire is designed for ten (10) members at maximum. For households of more than ten (10) persons, the census fieldworker should use as many supplementary questionnaires as necessary to survey all the members of these households. They should recopy on all the supplementary questionnaires the information concerning "location" appearing on the first questionnaire used, and then complete the parts concerned by the "questionnaire number" in the household and the "number of questionnaires used" in the household. They should then classify the questionnaires following the order number inside the first questionnaire. They should however return to the first household questionnaire to complete the modules "deaths taking place during the last twelve months" and "characteristics of the habitat".

The work of the census fieldworker consists in asking questions on each member of the household and to record the responses on the questionnaire. The ideal would be for each member of the household to be interviewed personally, but in practice, it is not always thus. The head of household or any other member of the household can provide the information requested.

During the completion of the questionnaire, the census fieldworker will possibly ask the persons to be surveyed for an identity card to record the date of birth or age of the respondent. However, if the person does not have such a card, the census fieldworker should nonetheless count them.

The census fieldworker should respect the instruction to be followed for the completion of the questionnaire.

[p. 17]

4.3 How to fill in the household questionnaire

4.3.1 Cover page

A - Location

You will record clearly and in block capital letters the information of the geographic location of the household and sometimes, the corresponding codes in the white boxes situated to the right (see the appended list of these codes). The variables of location are:

M1. Region / Lom? Commune: Record the name of the region in which you are located on the dotted lines and record the appropriate code in the corresponding box. If the ZD is in Lom? record "Lom?" on the dotted lines and enter the code "6" in the appropriate box.

M2. Prefecture / Arrondissement: Record the name of the prefecture in which you are located on the dotted lines and record the appropriate code in the corresponding box. For those located in a Lom? write the name of the arrondissement in which your ZD is located and enter the appropriate code.

M3. Sub-prefecture: A single prefecture (Sotouboua) has one sub-prefecture (M?). If you find yourself in this case, record the name of the sub-prefecture to which your ZD belongs and record the appropriate code in the corresponding box. In the contrary case, put a dash on the sub-prefecture.

M4. Canton/Neighbourhood-Lom?: Record the name of the Canton in which your ZD is located on the dotted lines and the appropriate code in the corresponding box. For those who are in Lom?, put the name of the neighborhood in which you are located on the dotted lines and the appropriate code in the corresponding box.

M5. ZD number: Record in the boxes the number of your ZD.

M6. Place of residence: Circle the appropriate code and record it in the corresponding box. If your ZD is located in an urban zone, record code 1 or code 2 if the ZD is in a rural zone.

M7. Town/ village: Record on the dotted lines the name of the town or village (cross out the reference not used) and record nothing in the two tinted boxes.

M8. Hamlet: Record the name of the Hamlet concerned by your ZD on the dotted lines and record nothing in the two tinted boxes. If not applicable insert a dash on the dotted lines.

M9. Neighbourhood: Record the name of the neighborhood on the dotted lines. If you are not in a neighborhood, insert a dash on the dotted lines and record nothing in the three tinted boxes.

M10. Farm: Record the name of the farm concerned by your ZD on the dotted lines and record nothing in the two tinted boxes. If not applicable, place a dash on the dotted lines.

M11. Number of the compound: Record in the three boxes the last three figures of the number that you have already recorded on the entry of the compound (in the case of enclosed compounds) or on the buildings (in the case of non-enclosed compounds).

[p. 18]

Example: RGPH/11/ 021
The number "021" is that which you enter on the questionnaire.

NB 8: The questionnaires of all the households in the same compounds should have the same compound number.

M12. Number of the household:

A. Number of the household in the compound: Record the order number of the household in the two boxes situated just before "Number of households in the compound". The order numbers of the households are continuous inside the compound. The household of the compound head will bear the Number 01.

B. Number of the household in the ZD: At the end of the collection in your ZD, classify the households in the order of enumeration inside each compound. These household files will then be classified in the order of enumeration of the compounds in the ZD. With the help of your team head, enumerate all the households of your ZD from 001 to N in the three boxes reserved for this purpose.

M13. Type of household

Encircle the code corresponding to the type of household and record it in the box reserved for this purpose.

If you encounter a collective household, you should indicate it to your team head who will be responsible for surveying it.

The collective households are: barracks, boarding schools, prisons, monasteries, convents and religious communities, orphanages, mental institutions, hostels, temporary worksites, and so on.

Table: Codes of different types of household:
[The original document includes a table below.]

[Column headings:]
(A) Modalities
(B) Code

Modalities: Homeless
Code: 0

Modalities: Ordinary household
Code: 1

[Codes 2-8 are for collective households.]

Modalities: Barracks
Code: 2

Modalities: Convent or monastery
Code: 3

Modalities: Hostel
Code: 4

Modalities: Boarding school/orphanage
Code: 5

Modalities: Prison
Code: 6

Modalities: Handicapped center
Code: 7

Modalities: Other
Code: 8

[p. 19]

B. Summary table

After the end of the working day, you should first check each fully completed household questionnaire, then carefully fill in the summary table structured as follows:

- Column 1, sex
- Column 2, number of residents present (RP)
- Column 3, number of residents absent (RA)
- Column 4, total of residents present and residents absent (RP + RA)
- Column 5, number of visitor (VIS)
- Column 6, total of residents present, residents absent, and visitors (RP+RA + VIS).
NB 9: The summary table will only be completed after having surveyed all the members of the household. Pay close attention to the level of the totals. When you use several questionnaires for the same household, count all the members of the household on all the questionnaires used; and complete the summary table on the first questionnaire.

Also ensure that there is no difference between the last number of column P01 (first column of the internal page) and the total RP+RA+VIS.

Examples:

- In a household where 6 persons have been surveyed, the last number of column P01 will be 6 and the total RP+RA+VIS should also be equal to 6.
- You have recorded 19 persons in a household. The last number of column P01 will be 19. This number will be found on the second household questionnaire used. The total RP+RA+VIS should be equal to 19.

C. Control table

Census fieldworker visa: Record your surname and first name, the date of the end of the interview as well as the observations linked to the collection. The date of the end of the interview is that of the last visit to a household, which is the date at which you have completely finished the collection of the information on that household.

Team head visa: The team head will record their surname and first name, the date of control as well as the observations relating to the completion of the questionnaire.

Controller visa: The controller will record their surname and first name, the date of control as well as the observations relating to the completion of the questionnaire.

[p. 20]

Number of questionnaires in the household and number of household questionnaires:

You should take care to record the numbers of questionnaires in the household and the number of questionnaires used in each household in the boxes reserved for this purpose.

Example:

For a household of 34 members, you will use four questionnaires. On the first household questionnaire used, you will record 01 in the boxes reserved for the questionnaire number on the left and 04 in the part reserved for the number of questionnaires used.

The second questionnaire will be marked 02 in the boxes reserved for the questionnaire number and 04 in the part reserved for the number of questionnaires used for this household. On each household questionnaire used for this household, record the number which follows the number of the previous household questionnaire in the appropriate boxes; the number of questionnaires used for this household will remain 04.

NB 10:

- All the questionnaires starting from the 2nd will be classified in the 1st. It is the latter which will carry the summary details of the household.

- For any household for which several questionnaires have been used, complete the location and type of household part for all questionnaires completed.

[p. 21]

4.3.2 Internal page

All persons located on the national territory whatever their nationality and age should be counted in the place where they are found on the "day of the census fieldworker's passage." The members of accredited embassies in Togo will not be counted.

For an ordinary household, you should record the members of the household from column P01 to P05 for each member of the said household, beginning always with the head of household. This allows knowledge of the total number of persons in the household. Then continue the line-by-line recording starting from column P06.

A- Sociodemographic characteristics

Column P01: Order number

Attribute to each member of the household a number in the following order:

- The chef de m?nage (CM - head of household) should always be counted 1st, and bears the number 01;
- Unmarried children of the CM whose mothers are no longer part of the household for reasons of death, divorce, or estrangement of spouses and so on. They will be numbered from the youngest to the oldest;
- Spouses of the CM who form part of the household, from the first spouse to the last, followed each time by their unmarried children, beginning with the youngest to the oldest including the unmarried children originating from previous unions who live in the household;
- The married children of the CM with their spouse(s) and their children living in the household, all reliant on the head of household. You should record these children followed by their spouse(s);
- The parents of the CM (father, mother) with their spouse(s);
- The parents-in-law of the CM (father-in-law, mother-in-law);
- The grandsons or granddaughters of the CM whose parents are not in the household;
- The other relatives of the CM (uncle, cousin, brother, grandparent, and so on) who usually reside with them and who recognize their authority with their spouse(s) and their children; do not forget the married children of spouses originating from previous unions and who live in the household, followed by their children;
- The other members of the household who have no link of familial relationship with the CM (friends, domestics, employees, and so on) who eat and sleep in the household with their spouse(s) and their children;
- Visitors.
NB 11: Visitors are always recorded in last position.

[p. 22]

Column P02: Surname and first names

Record the surname and usual first names declared by the person surveyed (must be in capital letters) for all the members of the household in the order previously indicated (column P01) starting always with that of the head of household.

Remember that the head of household is the person recognized as such by all the other members of the household. It is a person responsible for the management of the income of the household and who takes decisions in the name of the members of the household. It could be a man or a woman.

Example: KPATCHA ABALO.

NB 12: For the newly born who have not yet received a name, record "baby" as first name preceded by the family name in column P02 and complete the other columns for this newly born.

Column P03: Family relationship link to head of household

To determine the family relationship link with the CM, pose the following question: "What is the family relationship link of [the respondent] with the Head of Household?" and record the abbreviation of the statement as presented in column P03 on the dotted lines, then record the appropriate code in the corresponding box.

The responses to this question are pre-coded and are presented as follows:

1. CM: Head of household
2. EP: Spouse
3. FF: Son or daughter
4. PM: Father or mother
5. BP: Father-in-law or mother-in-law
6. PF: Grandson or granddaughter
7. AP: Other relative
8. SP: No link as relative

Column P04: Sex

It is important to provide this variable. Pose the following question: "what is the sex of [the respondent]?" and circle "1" for male, "2" for female. For children of a young age, including babies and infants, ask the parents the sex of the child. Do not be content with the dress or name of the child to deduce his/her sex. For adults, avoid asking questions on the sex if the person is in front of you.

NB 13: This column must be completed. Check it before forwarding the questionnaire to the team head.

[p. 23]

Column P05: Situation of residence

To grasp the situation of residence of members of the household, pose the following question:

"How long has [the respondent] lived in the household?"

- If [the respondent] has lived for 6 months or more in the household, [the respondent] is considered as a resident.
- If [the respondent] has lived in the household for less than 6 months, pose the following question:
"Does [the respondent] intend to stay at least six (6) months in the household?" If the response is yes, [the respondent] is considered as a resident. If not, they will be considered as a visitor (VIS).

For any resident member of the household, pose the following question to find out whether they are resident present (RP) or resident absent (RA).

"Did [the respondent] spend last night in the household?"

- If the response is yes, the person is considered as a resident present (RP).
- If the response is no, ask if they spent last night in the locality.
- If the response is yes, the person is considered as a resident present (RP).
- If the response is no, the person is considered as a resident absent (RA).

After having determined the situation of residence, circle the appropriate code corresponding to the situation of residence of the person surveyed. The modalities of response are:

1: Resident present (RP)
2: Resident absent (RA)
3: Visitor (VIS).

NB 14:
- A government official newly allocated to a locality will be counted as "resident".
- Night workers like watchmen, doctors, soldiers in units (operational detachment), and so on who have spent the night preceding your visit in their workplace will be counted as "residents present" in their household. At their workplace, they will not be counted.
- Women who have just joined their family home will be counted as resident even if they have been there for less than 6 months. They will not be counted in the household of their parents.

Column P06: Date of birth or age

Column P06 is intended to record either the date of birth (by preference), or the age (if the date of birth is not known). This column must be completed for all the members of the household. Identity or civil status documents or failing that birth certificates for the newly born will be of great use.

[p. 24]

To do this, you should proceed as follows:

First, seek to record the date of birth:

- If the date of birth is not known, seek to record the age of the person surveyed.
- If the date of birth is declared put dashes in the boxes reserved for age. If age is declared, put dashes in the boxes reserved for date of birth.

Date of birth

Pose the following question: "What day, in what month and in what year was [the respondent] born?"

Record the date of birth declared by day, month, and year in the corresponding boxes.

If the person surveyed declares having been born in 1960 for example, record the year declared in the boxes reserved for the year and put dashes in the boxes reserve for the day and the month.

The figures corresponding to the month are:

01 for January
02 for February
03 for March
04 for April
05 for May
06 for June
07 for July
08 for August
09 for September
10 for October
11 for November
12 for December

Examples:

1. For a person born on October 04, 1990, record in the boxes:
Date: /_0_4/ /_1_0/ /_1_9_9_0/ and put dashes in the boxes reserved for age.

2. For a person born in April 1960, fill in the column as follows:
Date: _ _ /_0_4/ /_1_9_6_0/ and put dashes in the boxes reserved for age.

3. For a person born in 1960, fill in the column as follows:
Date: _ _ _ _ /_1_9_6_0/ and put dashes in the boxes reserved for age.

NB 15: For a respondent who declares for example that they were "born around 1940", ask them their age. If they know their age, record it in the corresponding boxes. If they do not know their age, put dashes in the boxes reserved for day and month and record the year declared in the box reserved for the year (just as in example 3).

[p. 25]

Age

If the person does not know their date of birth, pose the following question: "What age is [the respondent]?" Record the age declared in the appropriate boxes and put dashes in the boxes reserved for the date of birth.

You should record the age for every person who does not know their date of birth; and you will do it in two different ways according to the type of information available:

a) The person knows their age: you should record the age in complete years in the corresponding boxes:

- For children of less than one year (less than 12 months), record in the boxes: /_0_0/
- For 27 and a half years, record: /_2_7/
- For those surveyed aged 98 or more, record: /_9_8/

b) The person does not know their age or date of birth: you should try to estimate their age. Several procedures are possible:

- Compare the age of the person surveyed to that of a member of the household whose age is known in a more reliable fashion;
- Try to estimate the age of the person surveyed by referring to the historic calendar.
NB 16:
- The age of a father should be more than 15 years at least than that of his first child.
- The age of a mother should be more than 12 years at least than that of her first child.

For persons aged 98 or more, record 98 in the boxes reserved for age.

[p. 26]

[An example of how to complete of columns P01 to P06 of the questionnaire is omitted.]

[p. 27]

Column P07: Place of birth

Pose the following question: "In what locality was [the respondent] born?"

Make sure you note on the dotted lines of the first line the name of the locality declared (or read on a document). Then record on the dotted lines of the second line the name of the canton to which the locality is attached and on the dotted lines of the third line the name of the prefecture to which it belongs.

Example:
Ama declares being born in the Am?gnran locality, in the canton of Dzr?kpo located in the prefecture of Vo. Record Am?gnran on the dotted lines of the first line, then Dzr?kpo on the dotted lines of the second line, and then Vo on the dotted lines of the third line.

NB 17: For persons born in the Lom? municipality, find out the neighborhood in which they were born. Record the name of the neighborhood on the dotted lines of the first line. The arrondissement to which the neighborhood is attacked will be recorded on the second line of dotted lines, and "Lom? municipality" on the third line of dotted lines.

Example:
Norbert declares being born in the Ny?konakpo? neighborhood in the 4th arrondissement of the city of Lom?. Record Ny?konakpo? on the dotted lines of the first line, 4th arrondissement and Lom? municipality respectively on the dotted lines of the second and third line.

NB 18: For those born outside of Togo, record only the name of the country of birth on the dotted lines.

Example: Ghana for someone born in Kpando (a town in Ghana).

Column P08: Ethnic group or nationality

Pose first the question: "What is the nationality of [the respondent]?" If the response is "Togolese" then ask: "What is the ethnic group of [the respondent]?" Record the ethnic group declared on the dotted lines.

Record on the dotted lines the name of the ethnic group declared for persons of Togolese nationality or the name of the country for foreigners on the dotted lines and record nothing in the boxes in grey.

NB 19:

- Usually children are of the same ethnic group as their father.
- Record "naturalized" for Togolese by marriage or who have acquired Togolese nationality.

[p. 28]

Example: Awa, of Ivorian origin, has married Messan, a Togolese. She is Togolese by marriage. You should record her as naturalized on the dotted lines corresponding to her line and record nothing in the grey boxes.

Column P09: Religion

You will ask each member of the household what religion they practice by posing the following question: "What is the religion practiced by [the respondent]?" You will record according to the response the appropriate abbreviation on the dotted lines and the corresponding code in the boxes reserved for this purpose. The possible responses are:

00 SR = Without religion
11 CAT = Catholic
21 EVP = Evangelical Presbyterian
22 MET = Methodist
23 AD = Assembly of God
24 BAP = Baptist
25 PEN = Pentecostalism
26 TJ = Jehovah's Witness
27 ADV = Adventist
30 AC = Other Christian
41 MUS = Muslim
51 TRA = Traditional religion
61 AUT = Other religion

NB 20:
- Children are usually the same religion as their parents except for cases when the latter decide otherwise. If the parents are of different religions, ask the religion of their children.
- The other Christian (code 30) include: Seventh Day Adventist, Aladoura,
Go Get Them, Friends of Christ, Apostolic, Brotherhood, Celestial Christianity, Church of the Deep Life, Church House of Christ, Jesus Will Return, The Rebirth, Ministry of Faith, Ministry of the Christian Faith, New Apostolic Alliance, Saints of God, and so on.

Columns P10A and P10B: Presence of handicap(s)

A handicap is any physical, auditory, visual or mental incapacity which leads to a slowing of the productive activity of the individual concerned.

These two columns serve to establish the presence or otherwise of a handicap. Pose the following question:
"Does [the respondent] suffer from any kind of handicap?"
If the response is no, record SH son the dotted lines and put the code 0 in the boxes reserved for this purpose in each of the columns P10A and P10B then go to column P11.
If the response is yes, try to find what handicap they suffer from.

[p. 29]

Taking account of the response obtained, you will record on the dotted lines the appropriate abbreviation then the code of the nature of the handicap in column P10A. If the person surveyed suffers from another handicap, do the same thing in column P10B. If he suffers from one sole handicap, put SH on the dotted lines and the code 0 in the box of the second column (P10B).

[p. 30]

For columns P10A and P10B, the possible responses are:

0 SH = Without handicap
1 AV = Blind
2 SO = Deaf
3 SM = Deaf mute
4 HMI = Handicapped in lower members (that is, amputation or paralysis of one or two feet)
5 HMS = Handicapped in higher members (that is, amputation or paralysis of one or two arms)
6 MM = "Mental illness", record under this heading all persons whose behavior is abnormal (insane, mentally retarded, and so on)
8 AH = Other handicap to be specified

Example 1: Afi is tetraplegic, that is her upper and lower members are paralyzed. You will complete as follows:

P10 A: HMI /_5/
P10 B: HMS /_6/

Example 2: Kossi is blind and suffers from no other handicap. Columns P10A and P10B will be completed as follows:

P10 A: AV /_1/
P10 B: SH /_0/
NB 21: For any person suffering from more than 2 handicaps, record the two major handicaps.

The questions starting from column P11 do not concern visitors. They only concern resident persons. Check to this end if the person surveyed is resident present (RP) or resident absent (RA).

[p. 31]

Columns P11, P12, P13, P14 and P15 concern all the resident members of the household.

Column P11: Period in current residence

Ask the person surveyed how long they have lived in the canton where they are counted by posing the following question: "How long has [the respondent] lived continuously in this canton?"

In the case of Lom? municipality, you will pose the question in relation to the neighborhood in which the persons surveyed live.

Record the period of residence in complete years in the boxes reserved for this purpose. For persons who have never left their canton of birth, record 98 in the boxes.

Examples:

- For those whose period of residence is less than one year, record: /_0_0/
- For those whose period of residence is equal to 1 year and 11 months, record: /_0_1/
- For those whose period of residence is equal to 3 years, record: /_0_3/
- For those whose period of residence is equal to 40 years, record: /_4_0/
- For those who have never changed canton of residence since their birth, record: /_9_8/

Column P12: Previous place of residence

Pose the following question only to resident members of the household as follows: "Where did [the respondent] live before settling in this locality?"

Take care to record on the dotted lines of the first line the name of the locality declared. Then record the name of the canton and that of the prefecture to which the locality is attached, respectively on the dotted lines of the second line and on the dotted lines of the third line.

Ensure that the locality declared is located in Togo before completing the dotted lines reserved for locality, canton, and prefecture. For persons who have resided outside of Togo, you will record the name of the country of previous residence on the dotted lines of the third line.

Example:
The locality of previous residence of Kolani is Kadja, a village in the canton of Landa located in the prefecture of Kozah. Column P12 for Kolani will be completed as follows:

Kadja
Landa
Kozah
[p. 32]

For persons who previously resided in the municipality of Lom?, it is their previous neighbourhood of residence that will be recorded on the dotted lines of the first line. You will then record the arrondissement of the previous neighborhood of residence on the dotted lines of the second line, and Lom? municipality on the third line.

Example:

Ali resided in Lom? in the neighborhood of Dzidzol?. You will complete column P12 as follows:

Dzidzol?
5th arrondissement
Lom? municipality

Record only the country on the dotted lines of the third line, if the previous place of residence is outside of Togo.

Example:

Awa resided at Kpando in Ghana. You will complete P12 as follows:

Ghana
NB 22:
- For those who have never left their locality of birth, record on the dotted lines the name of the locality, canton, and prefecture.
- For the case of Lom? municipality, record the name of the neighborhood, arrondissemen,t and "Lom? municipality" on the corresponding dotted lines.


NB 23: If the respondent cannot remember the locality/neighborhood of previous residence (1st line of dotted lines), the canton/arrondissement of previous residence (2nd line of dotted lines), or the prefecture/Lom? municipality of residence (3rd line of dotted lines), record nothing on the dotted lines reserved for this purpose for each hypothetical case.

[p. 33]

Column P13: Possession of birth certificate

Pose the following question: "Does [the respondent] possess a birth certificate?" Circle the code corresponding to the respondent's declaration. The document can be a birth certificate, a court decision substituting an official record, or any other document in their place.

NB 24: For those for whom the birth certificate has been drawn up but who do not have it when you are in the household, you consider them as possessing a birth certificate.

Column P14: Survival of the father

Ask if the biological father of [the respondent] is alive and circle the corresponding code according to the declaration of the respondent.

Column P15: Survival of the mother

Ask if the biological mother of [the respondent] is alive and circle the corresponding code according to the declaration of the respondent.

Education

The questions on education concern educational attendance (column P16) and the level of instruction (columns P17 and P18). They are addressed to the resident population aged 3 and over and all those born before November 2007. For children under 3 or those born after November 2007, put a dash on the dotted lines. Check to this end column P06, that is, the date of birth or the age.

Columns P16: Educational attendance

Pose the following question: "Does [the respondent] currently attend an educational establishment, have they done so, or have they never done so?" Circle the code corresponding to the declaration of the respondent according to the following modalities:

1 FA: currently attends;
2 AF: has attended;
3 JF: never attended.
NB 25: if the code circled is 3 (Never went), go to column P19

Column P17: Cycle attained

Column P17 concerns the cycle attained or the current cycle of the person surveyed. To all persons aged 3 or more who currently attend, that is P16 = 1 (FA) or who have once gone P16 = 2 (AF), pose the following question: "What is the level of instruction attained by [the respondent]?" Record the code corresponding to the response according to the modalities below:

[p. 34]

0 EM = Nursery school
1 PRIM = Primary
2 SEC1 = First cycle of secondary (6th, 5th, 4th, and 3rd)
3 SEC2 = Second cycle of secondary (2nd, 1st, and Terminal)
4 FPCC = Short cycle professional training
5 ETCL = Long cycle technical education
6 ES = Higher education (university)
7 EP = Professional school
8 Other (specify)

Record the abbreviation corresponding to the response declared on the dotted lines and the corresponding code in the appropriate box.

NB 26:

- It is possible that the declaration of the respondent does not correspond to any of the responses proposed. The name of the last school attended will allow you to know the cycle attained.
- In addition to University, Higher Education also covers schools entered with the level BAC II. Such as the schools of BTS, EAMAU, ?cole Normale Sup?rieure (ENS), Ecole Nationale d'Administration (ENA), Ecole Nationale des Instituteurs (ENI), Ecole Nationale des Sages-femmes (ENSF), Ecole Nationale des Auxiliaires M?dicaux (ENAM), Ecole de Formation des Officiers des Forces Arm?es Togolaise (EFOFAT), Ecole Nationale de Formation Sociale (ENFS), Institut National de Jeunesse et Sport (INJS) and the Institut Africaine d'Informatique Togo (IAI-Togo).
- Professional schools are schools entered with a level below BAC II, such as the Ecole des Aides-Infirmiers de SOKODE.

Column P18: Last class attended

Column P18 concerns the last class followed by the person surveyed.

For those currently attending, record on the dotted lines the current class and for those who have attended, record the last class followed on the dotted lines and record nothing in the grey box.

NB 27: Take into account conventional school only. The latter excludes biblical and Koranic schools, training received in workshops of apprenticeship (informal sector: hairdressing, dressmaking, joinery, masonry, and so on). However, the conventional school does include technical or professional training received in apprenticeship centers such as: Centre R?gional d'Enseignement Technique et de Formation Professionnelle (CRETFP), Centre d'Enseignement Technique (CET), Centre de Formation Technique et Professionnelle (CFTP), Centre d'Enseignement Artistique et Artisanal (CEAA) and private training centers (ANCILA, STYLE TAHITI, EANICK - EYAMOD).

[p. 35]

- For those who state that they have attended an educational system other than the Togolese system (Anglophone system for example), you should try to record in full on the dotted lines the declaration (last class attended) of the respondent.

Columns P19 to P23 concern literacy and the economic activity and only concern resident persons aged 6 and over (check the age in column P06). For children under 6, put dashes.

Column P19: Literacy

A person is said to be literate if they can read, write, and understand a simple text concerning the facts of their daily life (UNESCO definition).

Pose the following question: "Can [the respondent] read, write, and understand certain specified languages?" If yes, ask in what languages? Record in the box the code corresponding to the declaration of the person surveyed according to the following modalities:

1 = Can read, write, and understand French only;
2 = Can read, write, and understand a national language only;
3 = Can read, write, and understand French and a national language;
4 = Can read, write, and understand another language;
5 = Can read only;
6 = Cannot read or write.

[p. 36]

B- Economic activities

Economic activity means any activity of production of goods or services intended to be the subject of an economic exchange or a personal use.

Column P20: Occupational status

This question serves to determine the situation in relation to the economic activity of each person aged 6 or more (or those born before November 2004) during the last 7 days preceding the date of your visit to the household. Pose the question: "Has [the respondent] worked during the last week?"

- If the response is yes, record OCC on the dotted lines then the code 1 in the appropriate box for any person having exercised an economic activity continuously or not during the last 7 days preceding the visit of the census fieldworker.
- If the response is no, record after some supplementary questions the abbreviation of the appropriate response on the dotted lines and the corresponding code in the box.

The possible responses are the following:

2 CDT = Unemployed having already worked: for any person who has worked at least once and who has lost their job before the period of reference (7 days before the visit of the census fieldworker) and who is currently seeking a new job.
3 CJT = Unemployed having never worked: for any person seeking their first job/
NB 27: A graduate who does not seek work is not considered as unemployed already worked (CDT) or unemployed never worked (CJT).
4 FF = Housewife: for any woman solely occupied with housework and/or children without drawing an income from it.
5 RET = Retired: for persons admitted to retirement and who receive a pension.
6 ETU = Student if the person is student or pupil.
7 REN = Rentier: for any person who has a personal wealth allowing them to live without working. This is the case owners of rented houses who no longer work or of somebody who has invested money, that is a shareholder to whom this provides money to live on.
8 AIN = Other inactive
[p. 37]

NB 28: The following cases enter in the category "occupied":

- Persons who have a permanent job but who have not worked during the week for reasons of illness, holiday, or agricultural off-season;
- A person who has lost his job at less than 7 days before your visit to the household;
- Priests, pastors, monks, nuns, imams, voodoo priests who outside of their religious profession practice any kind of economic activity;
- Persons having worked on their own behalf;
- Persons having worked for any kind of remuneration;
- Persons having worked under the authority of the head of household with or without remuneration;
- Children aged 6 or more who do not regularly do so but who have practiced an economic activity during the week of reference (for example children who guard livestock);
- Women who, beyond their domestic tasks, have practiced other work during the week of reference, on their own behalf or on behalf of the family (petty trade, dress making at home or elsewhere, helping the husband in the field, market gardening and so on);
- Women or men who have done housework for a remuneration in kind or in cash (for example domestics, nurses, and so on);
- Apprentices;
- Retired persons who take part in a remunerated activity full or part time.

NB 29:

- If a person tells you they are retired, try to find out if they practice an economic activity during the week of reference. In this case, they will be considered as occupied.
- If a person says they are both retired and a rentier, record retired.

The three columns P21, P22, and P23 concern resident persons aged 6 or more having been declared occupied (P20 = 1) or unemployed having already worked (P20 = 2).

Column P21: Employment practiced

For occupied persons pose the following question: "What is the current employment practiced by [the respondent]?"

For the unemployed having already worked (CDT), pose the following question: "What was the last job practiced by [the respondent]?"

NB 30: For those who state having practiced several jobs simultaneously during the week of reference, note that which has taken up most of their time and record it on the dotted lines.

NB 31: For priests, pastors, monks, imams, voodoo priests, and other religious clerics, ask if beyond their activities of faith, they do not practice other remunerative activities such as fabric trader, teacher in the CEG, nurse, medical practitioner, and so on. In this case, it is this profession, which will be recorded.

[p. 38]

Examples of employment practiced: sorghum farmer, coffee planter, wood joiner, tailor, goat farmer, motorcycle mechanic, cloth seller, local drink dealer, primary school teacher, taxi drive, musical artist, secretary at the CEET, driver at the CHU, and so on.

NB 32:

- The current profession is not necessarily the trade learned. A carpenter by training can have as current profession "general labourer" or "builder's labourer".
- Avoid recording incomplete responses such as: trader, civil servant, inspector, engineer, teacher, doctor, business man, secretary, driver, and so on. Try to specify the employment practiced.

Examples of employment practiced:

- Seller of cloth, seller of peanuts, seller of cola, and so on.
- Police inspector, tax inspector, labour inspector, treasury inspector.
- Pre-school and primary inspector, first cycle of secondary inspector, 2nd cycle of secondary inspector.
- Medical practitioner, dentist, veterinary surgeon, and so on.
- TP engineer, Agronomist engineer, rural engineering engineer, civil engineering engineer...
- Primary school director, CEG director, company director.
- CEG teacher, High school teacher, University lecturer, Technical education teacher, and so on.
- Apprentice dressmaker, apprentice hairdresser.
- Health center secretary, bank secretary, CEG secretary, and so on.

Column P22: Employment situation

This is the situation of the person in relation to their current employment (for the occupied) or previous employment (for the unemployed having already worked).

You should try to find out the status of the persons concerned in relation to the employment practiced.
Record the abbreviation of the modality and the code corresponding to the response respectively on the dotted lines and in the box reserved for this purpose. The modalities of possible responses are:

[p. 39]

1 IND = Independent, for any person working on their own behalf only or with help from family and/or apprentices but without employing wage labor.
2 EMP = Employer, for any person having their own enterprise where other person (workers, employees) work who they pay in cash or in kind.
3 SAP = Permanent employee, for any individual working on behalf of a public sector, para-public, or private employer who pays them in kind or in cash and to whom they are linked by a permanent status.
4 SAT = Temporary employee, for an individual employee not benefiting from permanent status and working on behalf of a public sector, para-public, or private employer who pays them in kind or in cash.
5 AF = familial help, for any individual working on behalf of a relative (familial enterprise) whether in the field or elsewhere without remuneration.
6 APP = Apprentice, for any individual who learns a trade with a master or employer whether they are remunerated or not.
7 MC = Member of cooperative, for any individual working in associative or grouping production units.
8 Other (specify), for any other situation in the employment not cited.

Column P23: Branch of activity

The economic branch of activity corresponds to the activity of the establishment or of the enterprise where the person has worked during the period of reference (for the occupied) or the last enterprise in which they have worked (for the unemployed having already worked).

You should try to find out what the enterprise or establishment where [the respondent] has worked or works does and record on the dotted lines the branch of economic activity concerned.

Examples:

- Cultivation of maize, rice, coffee, cocoa, and so on.
- Medical services: for any employee (watchman, orderly, nurse, doctor and so on) working in a public or private health service (hospitals, clinics, and other health institutions).
- Teaching: for monitors, teachers in colleges, high schools, universities, and professional teaching institutions.
NB 33: For a doctor, a nurse, a typist working in an educational institution, the branch of activity will be "teaching".
- Electricity: for any employee at the CEET and the Compagnie Electrique du B?nin (CEB - Benin Electricity Company).
- Water: for any employee working at Togolaise des Eaux (TDE), the Voltic company, the Vitale company, and so on.
- Banks and Insurance: for any bank or insurance institution employee.

[p. 40]

- Posts/Telecommunications: for personnel of Soci?t? des postes / Togo T?l?com, Togocel, Moov.
- Wholesale and/or retail trade: for all those who practice the trade.
- Public administration: for employees of the state, social security and other state services officers, except for soldiers and public security officers.
- National defense: for military personnel, gendarmes and any other employee of the Armed Forces.
- Public security: for personnel of the police or public security forces (Police officers and fire fighters, Prefecture guards).
- Hotels, bars and restaurants: for those who work in these establishments.
- Domestic services: for in house employees (houseboy, maid, watchman, gardener, and so on).
- Transport: for all those involved in road, rail, sea or air transport.
- Farming: for all those involved in the farming of poultry, goats, cattle, pigs, and so on.

[p. 41]

C- Marital status

Column P24: Marital status

The column P24 only concerns resident persons aged 12 or more. For residents under 12 (those born after November 1998), put dashes on the dotted lines.

Marital status is the situation of a person in relation to marriage, which is defined as the union between a man and a woman following law and custom.

Pose the following question: "Is [the respondent] married?"

- If the response is yes, ask the person if their union has been celebrated according to civil, religious, or customary law. If they answer yes, try to find out the number of spouses (if it is a male person) or the number of co-spouses (if it is a female person). Record according to the response the appropriate abbreviation on the dotted lines and the corresponding code in the box.

The possible responses are the following:

1 M1 = "Married monogamous": for any person in union with one spouse.
2 M2 = "M/F in polygamous union 2 spouses": for any man in union with two spouses or for any woman having a co-spouse.
3 M3 = "M/F in polygamous union 3 spouses": for any man in union with three spouses or for any woman having two co-spouses.
4 M4 = "M/F in polygamous union 4 spouses or more": for any man in union with more than three spouse or for any woman having more than two co-spouses.

Example: Am?vi declares being married to a man, and that their union is of the customary type. She tells you that she also is a co-spouse. You will record M2 on the dotted lines and 2 in the corresponding box.

If the union is neither customary, religious nor civil, this person is in a free union. Record:
UL on the dotted lines and code 8 in the box.

- If the response is no to the first question ("Is [the respondent] married?") ask the person if they were ever married.

- If they respond no (never married), record:
JM = Never married for any person who has never contracted marriage on the dotted lines and code 0 in the box.

- If they respond yes, that is, they have already been married at least once, you should try to find out if they are widowed, divorced, or separated. Record according to the response, the appropriate abbreviation on the dotted lines and the corresponding code in the box.
[p. 42]

The possible responses are:

5 V = Widowed for any married person who has lost their spouse through death and who has not yet remarried at the time of the census count.
6 D = Divorced for any person whose marriage has ended by divorce and who has not yet remarried at the time of the census count.
7 S = Separated for any initially married person declaring themselves separated at the time of the census count. Separation is a period of conciliation of partners or transitional period awaiting the pronouncement of divorce.
NB 34: For a polygamous man with 3 wives, who has subsequently lost one of them or has divorced one of them, you will record M2 on the dotted lines and code 2 in the box.

[p. 43]

D- Fertility

Columns P25, P26, P27, P28 and P29 only concern resident persons of the female sex aged 12 or more (those born before November 1998). Check for this purpose column P04 for sex and column P06 for date of birth or age.

For female resident persons aged less than 12 and men, these columns are without purpose and will be filled by dashes.

Columns P25: Children born alive

It is a question of knowing the total number of children born alive (male and female) that the woman has had during her fertile lifetime, including the children who live outside of the household and those who have died.

A child born alive, or a live birth is considered as any child having manifested at its birth any sign whatsoever of life (crying, heartbeat, muscle contraction, and so on) even if he/she died subsequently.

Pose the following question: "How many children born alive has [the respondent] had?" The count will be done by sex. Record the total number of boys declared in the boxes where "M" for male is marked and the total number of girls declared in the boxes where "F" for female is marked.

If the woman has not had any child born alive, record first "00" in the boxes of column
P25, then put dashes in columns P26, P27, P28 and P29 and go to the following line.

NB 35: Each time that the number of children declared by sex is less than 10, you should record 0 followed by the figure declared.

Example: Awa declares having had 3 girls and 2 boys. You will record as follows:

P25:
M /_0_2/
F /_0_3/

Column P26: Children currently living

Pose the following question:?"Among these births, how many boys are currently living? And how many girls are currently living?" Then record the total number of boys living in the boxes marked "M" for male and the total number of girls living in the boxes marked "F" for female.

Example: Awa has 2 boys and 2 girls currently living, record in the boxes as follows:

P26:
M /_0_2/
F /_0_2/

[p. 44]

Columns P27, P28, and P29: Births occurring in last 12 months.

Column P27: Number of births occurring during last twelve (12) months

Pose the following question: "How many live births has [the respondent] had in the last 12 months (since November 1st, 2009)?". Record the total number of boys declared in the boxes marked "M" for male and the total number of girls declared in the boxes marked "F" for female.

Example:
For a resident woman aged 24 having had 3 boys, record in the boxes:

P27
M /_0_3/
F /_0_0/

If the woman has had no child born alive during the last 12 months, record first "0" in the boxes of column P27 then put dashes in columns P28 and P29 and go to the following line.

Column P28: Recording of births in civil register

Pose the following question: "How many of the live births of the twelve (12) last months have been recorded in the Civil Register?"

Record the total number of boys declared in the boxes marked "M" for male and the total number of girls declared in the boxes marked "F" for female.

Column P29: Survival of births taking place in last 12 months

Pose the following question "Among the live births you have had in the last 12 months, how many are currently living?"

Record the total number of boys declared in the boxes marked "M" for male and the total number of girls declared in the boxes marked "F" for female,

After having completed column P29, go to the following line.

[p. 45]

E- Deaths occurring in last 12 months

Question D01A: Have there been any deaths in the household in the last 12 months?

Pose the following question: - "Have there been any deaths in the household in the last 12 months? (since November 1st, 2009)?"

- If the response to this question is no, circle code 2 and record it in the corresponding box. To the question D01B put a dash in the corresponding box. Then put a big dash on the rest of the page and go to the part "characteristics of the habitat" on the last page of the questionnaire.

- If the response to this question is yes, circle code 1 and record it in the corresponding box then pass to the following question (D01B).

Question D01B: Number of deaths

Pose the question: "How many deaths have there been in the household in the last 12 months?"

Record the number of deaths in the corresponding box. In this case columns D02 to
D08 are to be completed.

Column D02: Order number

Attribute to each death an order number from 1 to N and record the appropriate boxes.

Column D03: Name of the deceased

Ask the name of persons deceased in the last twelve months. Record the name on the line.

NB 36: Do not insist too much on the name of the deceased for fear of provoking the interruption of the interview.

Starting from column D04, the recording of deaths will be done line by line.

Column D04: Sex of person deceased.

Ask, "What was the sex of [the deceased person]?" and circle code 1 for male or 2 for female.

Column D05: Date of death

Pose the following question: "At what exact date, that is the date in days, months, and years did [the deceased person] die?" Record the date declared in day, month, and year in the corresponding boxes.

[p. 46]

NB 37: If the day of death is not known, put dashes in the boxes reserved for the day. Try to find out the month and year of the death. If the day of death is not known, there must be noted in this column at least the month and year of the death.

Column D06: Age at death

Pose the following question: "What was the age of [the deceased person] at their death?" The age at death should be recorded in days, months or in complete years in the boxes reserved for this purpose. Record in the boxes the declaration of the respondent then circle the corresponding unit with its code according to the modalities below.

- If the age at death is evaluated in days (that is for less than one month), surround with a circle modality "1J" and record the number of days in the boxes;

- If the age at death is evaluated in months (that is for less than one year), surround with a circle modality "2M" and record the number of months in the boxes;

- If the age at death is evaluated in years (that is for ages of one year or more) surround with a circle modality "3A" and record the number of years in the boxes;

NB 38: For persons whose age at death is 98 or more record 98 in the boxes.

Examples:

The age at death of Koudjo is 24 days.

1 J (circled) /_2_4/
2 M
3 A

The age at death of Mariki is 3 months 17 days.

1 J
2 M (circled) /_0_3/
3 A
[p. 47]

The age at death of Johnson is 57 years 9 months 14 days.

1 J
2 M
3 A (circled) /_5_7/

The age at death of Jean is 102 years.

1 J
2 M _
3 A (circled) /_9_8/

[p. 48]

Maternal mortality of women aged 12 to 49

Columns D07, D08 and D09 are intended to evaluate maternal mortality. They concern deceased women between the ages of 12 and 49.

For deceased women under 12 or those over 49 or deceased men, these columns are without purpose and will be marked by dashes. To this end, check columns D04 for sex and D06 for the age at death.

Column D07: Woman dying during pregnancy

Pose the following question: "Did [the woman] die during pregnancy?"
Circle code "1" or code "2" or "3" according to the response declared.

Whatever the response to this question, continue the interview by posing questions D08 and D09.

Column D08: Woman dying during childbirth

Pose the following question: "Did [the woman] die during childbirth?".
Circle code "1" or code "2" or "3" according to the response declared.

Whatever the response to this question, continue the interview by posing question D09.

Column D09: Woman dying within 42 days (6 weeks) after the end of pregnancy

Pose the following question: "Did [the woman] die within 42 days (6 weeks) after the end of pregnancy?". Circle code "1" or code "2" or "3" according to the response declared then go to the following line.

NB 39: Women dying within 42 days after abortion will be recorded in this column (D09).

Information on deceased persons is difficult to collect. Take care to use tact to obtain the correct response to the questions of these columns.

[p. 49]

F- Characteristics of the habitat

Question H01: Type of dwelling

You should observe the dwelling occupied by the household you are surveying, then circle the code appropriate to the type of dwelling. The circled code will be recorded in the box reserved for this purpose.

1. Traditional house forming one dwelling: any construction in earth, boughs, boards covered with sheet metal or in straw as generally found in the countryside (rural zones) is considered as a traditional house. Classify under this category traditional houses occupied by a single household.

2. Traditional house forming several dwellings: classify under this category traditional houses occupied by several households.

3. Ordinary house forming one dwelling: any construction in breeze blocks, fired bricks, cut stones (cement joints, covered with sheet metal, tile, aluminum tray) is considered as an ordinary house. Classify under this heading ordinary houses occupied by a single household.

4. Ordinary house forming several dwellings (common courtyard): classify under this category ordinary houses occupied by several households.

5. Villa: classify under this category any building of high standing surrounded by an enclosure and generally possessing a green space in the internal courtyard. This is generally the case for houses found in the residential zones.

6. House with one or two floors: These are building with one or two floors containing one or several apartments.

7. Apartment building: classify under this category any building of more than two floors and including several apartments. It is often inhabited by several households.

8. Other: for anything that cannot be classified in one of the previous groups. Always specify by writing on the dotted lines that which you class as "other" (e.g: commercial shops, public buildings, barracks, workshops, bars, and so on).

NB 40: When the household occupies several buildings, the main building should be taken into account.

NB 41: A commercial shop, a public or private edifice can have several functions, that is, they can be used at the same time for commerce, habitation, and service. These buildings will be classified under the heading "other" and followed by a note of explanation, such as: "commercial shop + habitation", "office + habitation ?, and so on.

[p. 50]

Question H02: Nature of the walls

This question concerns the materials of construction of the walls of the most important building of the dwelling. If the walls are constructed in one or several materials, the dominant materials should be indicated. Circle then record in the box the code corresponding to the nature of the walls of the most important building of the dwelling.

The modalities of possible response are:

1. Concrete block, fired brick
2. Stone
3. Semi-hard: walls of clay or adobe covered with cement or bricks made of clay but shaved in cement
4. Clay, uncooked brick or adobe
5. Boards
6. Branches, mats, racks, leaves, bamboos
8. Other (to be specified)

For any other nature of walls not indicated above, circle code 8, record it in the box and specify this nature on the dotted lines.

Question H03: Nature of the roof

This concerns the nature of the roof of the most important building occupied by the household. Circle then record in the box the code corresponding to the nature of the roof of the most important building of the dwelling.

The modalities of possible response are:

1. Reinforced concrete (slab)
2. Tile (fiber cement)
3. Aluminum tray (aluminum)
4. Corrugated sheet (zinc)
5. Straw
6. Clay, adobe
7. Leaves, branches, clay, bamboo
8. Other (to be specified)

For any other nature of roof not indicated above, circle code 8, record it in the box and specify this nature on the dotted lines.

Question H04: Nature of the floor

You should ask the nature of the floor in the building's most important dwelling. This means the floor in the most important building occupied by the household. Circle then record in the box the code corresponding to the nature of the floor of the rooms of the most important building in the dwelling.

[p. 51]

The modalities of possible response are:

1. Marble, tile, granite
2. Cement
3. Earth/sand
4. Plank/wood
8. Other (to be specified)

For any other nature of floor not indicated above, circle code 8, record it in the box and specify this nature on the dotted lines.

Question H05: Number of rooms in the dwelling

Ask the total number of rooms which are used for the habitation (bedrooms, dining room, living room, rooms for domestics, and so on) and record this number in the corresponding boxes.

NB 42: If the number of rooms declared is less than 10, record this figure preceded by 0 in the corresponding boxes.

Then ask the number of rooms used for other purposes (kitchen, shop, stables, and so on) and record this number in the corresponding box.

NB 43:

- If the number of rooms intended for other uses is more than 9, always record 9 in the box. Put 0 in the box if there are no rooms of this type.
- Corridors, vestibule conservatories, bathrooms, and WCs should not be counted as rooms, either for use of habitation or for other uses.

Question H06: Status of occupation

This concerns whether the household inhabits a familial house, if it owns the house (with or without a title deed), if it is rented, is housed free of charge, and so on. Circle and then record in the box the code corresponding to status of occupation.

The modalities of possible response are:

1. Familial house: the household occupies a dwelling situated in a compound belonging to relatives (father, mother, grandparent, and so on).
2. Owner with a title deed: the dwelling occupied by the household belongs to it with a title deed.
3. Owner without title deed: the dwelling occupied by the household belongs to it without a title deed.
4. Renter: the household occupies a dwelling in counterpart for which it pays a sum of money (generally per month).
5. Housed by the employer: the dwelling occupied by the household has been attributed to it by their employer.
6. Housed free of charge: the dwelling has been attributed to the household by a third-party person (uncle, aunt, friend, and so on) without any contribution.
8. Other (to be specified).
[p. 52]

For any other status of occupation not indicated above, circle and record code 8 in the corresponding box and then record the respondent's declaration on the dotted lines.

Question H07: Main mode of lighting

This concerns the mode of lighting used most often by the household. Circle and record in the box the code corresponding to the main mode of lighting used by the household.

The modalities of possible response are:

1. Oil lamp
2. Lantern
3. Electricity (CEET)
4. Generator
5. Solar energy
6. Gas lamp
7. Torch
8. Other (to be specified)

For any other mode of lighting not indicated above, circle and record code 8 in the box then record the respondent's declaration on the dotted lines.

Question H08: Main energy source used for cooking

This concerns the main energy source used in the household for cooking food. Circle and record in the box the code corresponding to the main energy sources used for cooking in the household.

The modalities of possible response are:

1. Firewood
2. Charcoal
3. Vegetable waste (stalks of millet, maize, cotton stalk, cassava, walnut chips, coconut, and so on)
4. Oil
5. Butane gas
6. Electricity
8. Other (to be specified)

For any other energy source not indicated above, circle and record code 8 in the box, and then record the respondent's declaration on the dotted lines.

Question H09: Main source of drinking water

This concerns knowing the main source of the supply of drinking water for the members of the household. Pose the following question: "What is the main source of the water drunk by the members of your household?" Circle and record in the box the code corresponding to the main sources of drinking water for the members of the household.

[p. 53]

The modalities of possible response are:

0. Mineral water (bottle or sachet)
1. Tap water in the compound
2. Tap water outside
3. Drilling/Well equipped with pump
4. Well
5. Rainwater
6. River/backwater/source
7. Water retainer/dam
8. Other (to be specified)

For any other source of water not indicated above, circle and record code 8 in the box, and then record the respondent's declaration on the dotted lines.

Question H10: Main source of water for other uses (bathing, washing, washing up and so on)

This concerns knowing the main source of the supply of water used by the members of the household for purposes other than drinking (bathing, washing, washing up and so on). Circle and record in the box the code corresponding to the main water source used by members of the household for other uses.

The modalities of possible response are:

1. Tap water in the compound
2. Tap water outside
3. Drilling/well equipped with pump
4. Well
5. Rainwater
6. River/backwater/source
7. Water retainer/dam
8. Other (to be specified)

For any other source of water not indicated above, circle and record code 8 in the box, and record the respondent's declaration on the dotted lines.

Question H11: Type of toilet

Pose the following question: "What type of toilet do most of the members of your household use?" According to the response, circle then and record in the box the code corresponding to the type of toilet used by most of the members of the household.

The modalities of possible response are:

1. Private WC with flush
2. Public WC with flush
3. Private dry pit
4. Public dry pit
5. In nature
8. Other (to be specified).
[p. 54]

For any other type of toilet not indicated above, circle then record code 8 in the box then record the respondent's declaration on the dotted lines.

Question H12: Mode of disposal of household waste

Pose the following question: "Where do you most often dispose of your household waste?" According to the response, circle then and record in the box the code corresponding to the mode of disposal of household waste used by the household.

The modalities of possible response are:

1. Publicly recognized dump (authorized)
2. Unauthorized dump
3. Door-to-door removal
4. Burned
5. By burial
6. In nature
8. Other (to be specified)
NB 44: For any other place of disposal not indicated above, circle and record code 8 in the box, and record the respondent's declaration on the dotted lines.

Question H13: Mode of disposal of waste water

Pose the following question: "Where do you most often dispose of your waste water?" According to the response, circle and record in the box the code corresponding to the mode of disposal of waste water of the household.

The modalities of possible response are:

1. Sewerage network
2. Dry well / sump
3. Drain
4. In the yard / compound
5. In the street
6. In nature
8. Other (to be specified)

For any other place of disposal not indicated above, circle and record code 8 in the box, and record the respondent's declaration on the dotted lines.

[p. 55]

Question H14: Goods possessed by the household

Pose the following question: "Does the household possess...?"

For each good listed below, record in the corresponding box code 1 if the household possess the good or code 0 if the household does not possess the good.

a) Radio station
b) TV set
c) Satellite dish/ cable
d) Computer
e) VCR (Video)/VCD/DVD player
f) Fridge/ freezer
g) Gas cooker
h) Bike
i) Motorcycle
j) Car
k) Fixed telephone
l) Mobile phone
m) Air conditioner
n) Fan
o) Mill

Goods belonging to a member of the household (individual goods) are also considered as those of the household.

Capital goods (taxi, motorcycle taxi, mill, telephone booth, and so on) are also considered as those of the household.

Capital goods that can be repaired will also be registered. On the other hand, RTG registered cars or motorcycles or any other service vehicles are not registered as household property.

[p. 56]

Chapter V: Completion of the zone of enumeration booklet

The zone of enumeration booklet allows monitoring of the progress of work on the ground. Columns 1, 2, and 3 will be filled out systematically (including inhabited compounds and absent households) on the ground. The other columns will be completed at the end of each day.

The ZD booklet includes six parts:

- The geographic location of the zone of enumeration,
- The list of documents forwarded to the census fieldworker,
- The page reserved for updating of the map or sketch of the ZD,
- The list of households,
- The summary table, and
- The list of difficulties encountered.

5.1 Geographic location

Before going into your zone of enumeration (ZD), first complete the part reserved for the location of the ZD in accordance with the instructions of your team head.
On the ground, you will complete the internal pages by recording the names of villages (or of the town), and those of the neighborhoods which appear on the map of your zone of enumeration.

5.2 List of documents

Your team head will forward to you a file containing a certain number of documents listed in your enumeration booklet. Verify the content.

5.3 Updating of the map or sketch of the ZD

After the updating you have made of the map or sketch of your ZD, note on this page of the ZD booklet all the modifications which have taken place and the omissions noted on the map or sketch of your ZD in relation to the realities on the ground. You will carry out this task in collaboration with your team head.

5.4 List of households

The summary table on the first page of the household questionnaire constitutes the basic element of this work, which allows obtaining the population of the zone of enumeration.

You will always begin the summary of a locality on a new page, that is, you will deal with the localities separately.

[p. 57]

Record the name of the locality at the top of the page on the lines corresponding to the type(s) of locality (town or village, hamlet, neighbourhood, or farm) and strike out the notes which are not useful.

This table (giving the list of households in the ZD) will be completed in two phases: first the first three columns and possibly column 9 if there are observations on the ground; then columns (4a), (4b), (4c); (5a), (5b), (5c); (6a), (6b), (6c), (7a), (7b), (7c); (8a),
(8b), and (8c) which you will complete at the end of the day.

A line of the table receives information about only one household. During the census, you should complete the ZD booklet following the order of the number of compounds and households.

Column 1: Compound number

Carry forward the compound number recorded on the questionnaire on the cover page.

Column 2: Household number in the compound

Carry forward the household number in the compound recorded on the questionnaire on the cover page.

NB 45: Do not omit absent households. When you encounter them, you prepare a household questionnaire for each of them. Fill out the first page of the questionnaire that you will classify in your file. In the ZD booklet, you fill in columns 1, 2, 3 for this absent household and make in column 9 (observations) the note "absent".

If at the end of the enumeration the absent household could not be surveyed, write in column 9 (comments) the note "not counted" after striking out the note "absent".

Column 3: Name of head of household or institution

Enter the name of the head of household for ordinary households. In the case of collective households enter the name of the institution (prison, hostel, boarding school, barracks, and so on), complete the staffing columns in collaboration with your team leader.

For uninhabited compounds or buildings, enter the name of the type of institution in column 3 and the note "uninhabited" in Column 9 (observations).

Columns (4a, 4b, and 4c): resident present (RP)

Carry forward the results of the RP column (male, female, and total) of the summary table from the first page of the questionnaire to the corresponding columns.

[p. 58]

Columns (5a, 5b, and 5c): residents absent (RA)

Carry forward the results of the RA column (male, female, and total) of the summary table from the first page of the questionnaire in the corresponding columns.

Columns (6a, 6b, and 6c): residents present + residents absent (RP + RA)

Carry forward the results of the RP + RA column (male, female, and total) of the summary table from the first page of the questionnaire in the corresponding columns.

Columns (7a, 7b, and 7c): visitor (VIS)

Carry forward the results of the VIS column (male, female, and total) from the summary table of the first page of the questionnaire in the corresponding columns.

Columns (8a, 8b, and 8c): Total RP + RA + VIS

Carry forward the results of the RP + RA + VIS column (male, female, and total) from the summary table of the first page of the questionnaire in the corresponding columns.

Column 9: Observations

Write down any observations you find useful.

[p. 59]

[Table omitted here.]

Columns (4a), (4b), (4c), (5a), (5b), (5c), (6a), (6b), (6c), (7a), (7b), (7c), (8a), (8b). and (8c): carry forward the results from the summary table of page (1) of the household questionnaire.

[p. 60]

Totalization of results

The summary of the results of a locality can take several pages.

When you finish a page:

- Count the number of compounds and the number of households recorded;
- Add together the RPs and RAs by sex;
- Add together the visitors by sex;
- Carry the results obtained to the bottom of the appropriate columns on the total line (to be carried forward to page 30).

[p. 61]

5.5 Summary table of the zone of enumeration

This table will be completed once the list of all the compounds and their households is finished.

[Table omitted here.]

[p. 62]

[Table omitted here.]

[p. 63]

Each of pages 3 to 29, giving the list of households, will be summarized on a single line.

Record the number of the page in column (0), the name of the locality or neighbourhood in column (1), and the corresponding totals in columns (2, 3, 4a, 4b, 4c, 5a, 5b, 5c, 6a, 6b, 6c, 7a, 7b, 8a, 8b, and 8c).

When your finish a locality, skip a line and go to the following locality. Finally make the general total of the ZD and record it at the foot of page 31.

5.6 Difficulties encountered

Note on the last page of the ZD booklet (page 32) the major difficulties encountered, and the solutions contributed.