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2011 Census
XV Population Census and V Housing Census
Enumerator's Manual

[Table of Contents omitted]

National Institute of Statistics - Statistics Portugal

[p. 1]

Introductory Note

This manual is a tool for the necessary work of the enumerator. In this manual he/she will find all clarification needed in order to complete his/her job successfully.

This volume contains a compilation of concepts that the enumerator must know, the various work procedures the enumerator must do, the material for work that the enumerator will use during his/her different tasks. Additionally, he/she will find some advice about the way to act in order to resolve complicated situations.

This manual is composed of 9 chapters organized in order to facilitate its consultation.

Chapter 1. The Census

[This provides] a brief description of the general aspects of the Population and Housing Census, its importance, the obligatory procedures and the confidentiality of the answers, as well as the methodology and scheduling of its main phases.

Chapter 2. The role of the enumerator: functions, planning, and working material

This is a presentation of the enumerator's functions and the way his/her work should be planned. This chapter describes the material necessary for an accurate performance of the functions to prepare for the fieldwork.

The goal of this chapter is that the enumerator understands the importance of his/her role and the way his/her performance influences the final results.

Chapter 3. Cartography

This chapter contains the main concepts related to the theme.

Chapter 4. Identification system/Questionnaire numeration

The aspects regarding the sequential and integrated numeration of the various questionnaires is explained, and the importance that this action has.

[p. 2]

Chapter 5. Geographical location of buildings

This chapter illustrates the concepts and principles to observe when geographically locating the buildings.

Chapter 6. E-Census: data collection via Internet

This chapter calls the attention of the enumerator to proceed with the population to facilitate their answers via the Internet.

This refers to the procedures implied by this way of answering, its influence in the enumerator's work and how he/she should act.

Chapter 7. Filling out additional pages for questionnaires and related concepts

This chapter focuses on the essential aspects that the enumerator must understand to continue filling out from the building coversheet, the subsection coversheet, from the location point, and the docket of the subsection.
For each questionnaire, ask the question, explain the inherent concepts and the specifics of filling them out.

Chapter 8. Approaching techniques and ways to resolve special situations

This chapter describes the way the enumerator should act when facing certain situations.

Chapter 9. Frequently asked questions (FAQ's)

This chapter has a compilation of questions that are most often asked of the enumerator by the general population.

[p. 3]

[Table of Contents omitted]

[p. 4]

[Blank page]

[p. 5]

1.The Census

What is it and what is its function?

The Population Census and Housing Censuses - CENSUS- are the largest statistical operations conducted in any country of the world.

They intend to gather information about the population and housing sectors.

The census is a statistical operation that aims to gather, in a complete way, all statistical units' data included within the scope of study. The statistical units include people, families, housing and buildings, as long as they correspond to the specific definition given for each of them.

This way we learn:

How many are we?
What are we like?
Where do we live?
How do we live?

The data gathered in the Census, about the population and housing, is fundamental for the country to know, for example:

The necessary number of schools, daycares, and nursing homes;
Where there is a need to build modes of communication or hospitals;
How to distribute funds by the Municipal Chambers.

The comparison of previous data allows for the analysis of changes of Portuguese society in demographic and socioeconomic terms.

Therefore the census data is fundamental for the analysis of the social and economic structure of the country, its development and tendencies, allowing for the comparison with other countries even at an international level.

[p. 6]

Who carries out the census?

The National Institute of Statistics (INE) is the entity responsible for carrying out the census, relying on the collaboration of the statistical services of the Autonomous Regions, the Municipal Chambers and Town Hall meetings.

When is it done?

In Portugal the census is carried out every 10 years. The next census will be in 20 [NOTE: Not legible]

Are answers obligatory?

The statistics operations carried out by the INE are framed by the National Statistics System by Law 22/2008 of May 13, which grants it the obligatory nature of answering it. Reinforcing this situation, the census is under the auspices of the legislation (decree No. 226/2009 of September 14).

In case of denial, the INE can take action, by the application of established fines.

What is Confidentiality?

Under the Law (Law No. 22/2008 of May 13) all individual answers are confidential; the INE cannot disclose them individually nor use them for any means other than the statistical ones.
The enumerators of the INE as well as all people involved in the inquiry are obliged to the nondisclosure of information, under the law of confidentiality, which is punishable by law.

Where is the census carried out?

Since its goal is to gather information about the total population and all housing, it is carried out throughout the entire country.

How is the census carried out?

The INE recruits a group of people to be enumerators and distribute and clarify the information in the questionnaires to the entire population.

The answers from the population can be given in two different ways:

Auto-filled on paper and collected by the enumerators;
Via the Internet, with private authentication system, based on an identification access code and PIN in an enclosed envelope delivered by the enumerator.

In order to avoid counting duplications or omissions due to the dislocation of people, the given answers are provided during a reference date, called the census moment, which starts at 00 hours on March 21, 2011.

Some questions referring to economic characteristics must be according to the last full week that proceeds to this moment, in other words, the week of March 14th to the 20th, 2011.

[p. 7]

When is the census carried out?

The distribution of the questionnaires and the remaining materials is performed during the two weeks previous to the census moment.

March 7th through March 20th, 2011.

The gathering of the data takes place over the course of 5 weeks.

The first week of data collection is exclusively aimed at the answers via the Internet, the following two weeks are for the simultaneous collection (by paper and Internet) and finally, the last two weeks serve for the completion of the data collection exclusively by paper.

Answers by the Internet: March 21st through April 10th, 2011
Answers by paper: March 28th through April 24th, 2011
Who is involved in this process?

The persons who comprise this operation are organized in a dependent hierarchical structure, denominated Executive Structure, as ordered in figure 1 [below].

INE Census Office
National organization and technical assistance

INE, SREA and DREM Delegations
Regional organization, technical assistance and supervision
(Regional coordinator, Regional delegate)

Municipal Chamber
Municipal organization and supervision
(Municipal delegate, Municipal coach)

Town Hall Meetings
Civil organization
(Coordinator, sub coordinator)

Work Area (Statistic Section)
(Enumerator)

[p. 8]

[Blank page]

[p. 9]

2. The role of the enumerator: functions, planning, and working material

The enumerator's mission is to enumerate all housing and population within his/her work area.

The quality of the Census data depends, in large part, on the work of the enumerator. He/she is a key element so the population feels motivated to cooperate and answer, be it through paper or the Internet.

The enumerators must respect all rules and established procedures.

In order to fulfill his/her mission, the enumerator depends hierarchically on the civil coordinator or sub coordinator, who will assist the enumerator in the planning of work, with any clarification or in the resolution of difficult situations.

In order for the enumerator to perform his/her functions correctly, he/she will attend an information session, in which he/she will learn all necessary concepts to perform his/her work accurately.

[p. 10]

2.1. Enumerator's functions: outline of work duties

(1) Working area

To know the fieldwork/access/trajectory
Read the cartography
Geographical reference of the buildings

Each enumerator will have a specific working area (Statistical Section), in which no building, housing, family or person shall remain unsurveyed.

In order to perform the work accurately, with no duplications or omissions, the enumerator has access to the cartography with the delimited statistics section and its respective subsections, as well as the corresponding statistics codes, which must be recorded in the questionnaires.

The main concern should be getting familiar with the working area or section where the enumerator will perform the job, the housing zones, the access to get in those zones, and the trajectories he/she must follow and the means to use in case of dislocations.

All buildings in the working area must be geographically referenced according to the instructions given in chapter 3-Cartography.

The enumerator must know the working area or section in order to familiarize him/herself with dislocations and places!

(2) Distribution of questionnaires and the e-census envelope

Clarify
Encourage people to complete the e-census

The enumerator is the person in charge of distributing the questionnaires at the local level, during the weeks of March 7-20, this distribution must include all statistical units considered as such de facto.

The enumerator has to tour the working area and get in touch with the population, door by door in order to distribute the questionnaires and other supporting documents, and also to give any necessary clarification or information.

Any time contact with the population is not possible, the documents must be left in the mailbox.

In specific situations, the distribution and the collection of the information can be done simultaneously, after the census moment: this is the case of marginal areas or isolated places.

[p. 11]

You must show that you are always available! Give all needed clarification!

What type of materials will be distributed?

In each dwelling you must deliver:

1 dwelling questionnaire
1 household questionnaire
1 individual questionnaire for each resident, leaving at least one extra questionnaire above the total number of residents
1 envelope to answer via Internet

In each collective dwelling you must deliver:

1 collective dwelling questionnaire

If the collective dwelling has residents, verify the type of household it contains and deliver:

1 institutional household questionnaire
1 individual questionnaire for each resident (leaving at least one extra questionnaire)

Or,

1 household questionnaire
1 individual questionnaire for each resident (leaving at least one extra questionnaire)
As will be shown in chapter 6, the envelope for the e-census, must be given to dwellings occupied by the permanent residents of a household. This is the situation that comprises the majority of surveyed houses, but there are exceptions!

What should be done with a vacant residence?

When you are absolutely sure that a residence is vacant or abandoned, do not leave the paper questionnaires o e-census envelope at the residence, as noted in these cases, refer to the answers to question II - Occupancy Status.

After the Census Moment, during the first week of data collection, the enumerator will undertake as a priority, a second visit to the residence to confirm the status of "vacant" or to change it as necessary. In situations where the status is updated or changed, the enumerator will deliver the paper questionnaires and the e-census envelope.

[p. 12]

(3) Filling out the numerical identification in the questionnaires

In all of the questionnaires, without exception, the Enumerator has to fill out the numerical identification.

How?

In the act of distribution:

On the building questionnaire: question 1 - Building Identification
[There is an image of the Building Identification box for question 1]
On the dwelling questionnaire: dwelling identification
[There is an image of the Dwelling Identification box]

In the act of collection

On the household questionnaire: the identification of the household
[There is an image of the Household Questionnaire box]

On the individual questionnaire: on the personal identification section
[There is an image of the Individual Questionnaire identification box]

On the collective dwelling questionnaire: the dwelling identification
[There is an image of the Collective Dwelling identification box]

[p. 13]

On the institutional household questionnaire: the household identification
[There is an image of the Household Identification box]

The details of how to fill out the form, due to their importance, have a chapter dedicated to this goal - Chapter 4 - Identification System/Questionnaire Numeration.

(4) The responsibility of filling out the questionnaires and additional forms

Which questionnaires are the sole responsibilities of the enumerator?

The Building Questionnaire
The Collective Dwelling Questionnaire
The Institutional Household Questionnaire
All questionnaires pertaining to people experiencing homelessness

In addition, before turning in the dwelling, household and individual questionnaires, don't forget to check if they were filled out correctly for the numerical identification on the dwelling questionnaire.

During the data collection phase, on the Dwelling questionnaire you must fill out question I - Type of dwelling and question II - Occupancy status. On the corresponding questionnaires you should fill out the respective Numerical Identifications.

Attention when completing the Numerical Identification section on the Dwelling Questionnaire!
This code is very important for online responses!

What additional forms are needed to fill out the survey?

The Building Coversheet
The Subsection Coversheet
Workload Status Update Register
Subsection Overview
Subsection Delivery Receipt
[p. 14]

(5) Collect the questionnaires- Help filling out

The enumerator will have to collect the questionnaires from the households that choose to answer the paper survey.
Always as needed, the enumerator should help the people fill out the questionnaires, clarifying eventual doubts, or in justifiable cases, helping the individual complete required or complementary information on the questionnaires.

(6) Verify that the questionnaires were filled out correctly

If a survey response is obtained on paper it is the duty of the enumerator to check it for accuracy. Sometimes, there may be inconsistencies between questions or even unanswered questions.

(7) Provide workload status updates

During the distribution and collection phases, the enumerator must update his/her work completion status with the coordinator/sub coordinator of the parish, during weekly meetings (normally on Mondays) and by filling out workload status updates.

(8) Turn in materials to coordinator/sub coordinator of the parish

The enumerator is responsible for completing all the surveys within his/her work area, by the established deadline according to the orientation that was provided.
When a subsection is completed, the enumerator must verify all forms, count the materials, and fill out the subsection coversheet. Each subsection must be turned in upon its completion. At that time, turn in the annotated map, completed questionnaires and the respective additional forms, and fill out and sign the subsection delivery receipt.
After of all the work is done you should turn in any additional questionnaires or blank forms and your identification badge.

[p. 15]

So, in summary, remember that your duties are:

To read the maps and stay within the geographic limits of your work area
Identify the geographical position of buildings
Distribute the questionnaires and additional materials
Encourage people to take the online survey
Fill out the numerical identification on all questionnaires
Fill out some questions and the questionnaires under your responsibility
Fill out the additional forms
Collect the completed forms or assist in filling them out
Check all questionnaires for accuracy
Complete the workload status update with your coordinator/sub coordinator of the parish;
Turn in all materials in good condition to the coordinator/sub coordinator of the parish.
2.2. Enumerator's work materials
Folder for transporting materials
Identification badge
Maps of the area
Questionnaires (Building, Dwelling, Household, additional household, Individual, Institutional Household, Collective Dwelling, Additional Collective Dwelling)
Enumerator's Instruction Manual
Building Coversheet
Subsection Coversheet
Subsection Summary
Subsection Delivery Receipt
Workload Status Update
E-census envelope
Notice sheet

All of these documents should be organized in order to be properly used

[p. 16]

in the distribution and collection of surveys or even in the event that you need them for reference while working.

It is very important that you are familiarized with these materials!
This will allow you use them correctly and perform quality work!

Identification Badge
This badge identifies you as an official census-taker for the INE and should remain visible every time you are working in contact with the population.

Maps of the area
As a form of cartographic support, each enumerator will receive a map of the Informational and Referential Geographic Base (BGRI), which includes the boundaries and rigorous identification of your assignment area.

Questionnaires

Building Questionnaire

This questionnaire is used for all buildings, whether or not it is a permanent structure, which contains at least one dwelling (whether occupied or not).

The building questionnaire should always and exclusively be filled out by the enumerator.
Never turn in a building questionnaire to the general population.
In order to get the most accurate information, you must ask the necessary questions to the owner or one of the building occupants.

Dwelling Questionnaire
This questionnaire will be used with all of the family dwellings, whether or not they are occupied at the time in which the census is being undertaken. This questionnaire refers to the characteristics of the dwelling and is filled out by a representative of the family or one of the people who reside there.
The enumerator just has to fill out the identification of the dwelling and the questions relating to the type of structure and the occupancy status, which should be done before delivering the questionnaires to the people being surveyed.

Household Questionnaire
This form allows for a conventional family with up to 6 people to be counted and is filled out by a representative of the family.
It is comprised of 3 parts: section A refers to the number of household members that reside in the dwelling; section B compiles information about the relations between the household members that reside in the dwelling; section C collects information about the people who

[p. 17]

although do not reside in the dwelling are temporarily present.

The enumerator just has to fill out the household identification.

When a household is comprised of more than 6 people, the additional household questionnaire needs to be filled out.

Individual Questionnaire
Consists of a number of questions aimed at individuals asked respectively to each member of the household.

This questionnaire is also used to collect individual information about people residing in an institutional household.
It also applies to people experiencing homelessness.
The enumerator must fill out the numerical identification. This questionnaire can be filled out by the people they pertain to respectively, by the person responsible for the dwelling or in cases of difficulty for the people, by the enumerator.
In the case of people experiencing homelessness the enumerator should fill out the questionnaire at the time of contact.

In case that people have difficulty filling out the questionnaire, the enumerator may be asked for assistance, which should be done asking appropriate questions and only the most necessary.

Collective Dwelling Questionnaire
This questionnaire will be used for all dwellings of a collective nature, such as hotels and the like, nursing homes, convents, etc…

This questionnaire is filled out by the person responsible for the collective dwelling or by the enumerator, according to the information provided by the person in charge of the dwelling.

Institutional Household Questionnaire
This questionnaire is filled out by the person responsible for the collective dwelling or by the enumerator, according to the information provided by the person in charge of the institution.

Enumerator's Instruction Manual
You must, before going out to begin the fieldwork, read thoroughly and carefully all of the concepts and procedures within its contents. Don't forget that this manual is your work assistant! It has the concepts and instructions that are necessary to know in order to correctly fill out the questionnaires. The explanation provides the form for how you should act and plan your work.

[p. 18]

Building cover sheet
This additional form will be used for each building, and is fundamental for the organization of the work of distributing and collecting at the building level.

It is still necessary to make a synthesis and count of the work in the building and arrange the questionnaires.

Subsection cover page
This additional form contributes to the organization of the fieldwork, and its function is that of conditioning.

Subsection Summary
This model, taken from the coordinator/sub coordinator serves to inform by synthesizing the work done in the subsection (on paper and by the internet) and must be the first page that appears after the cover sheet of the subsection.

Subsection submission receipt
This form helps to synthesize the information related to the submission of the questionnaires given to the sub coordinator of the parish.

Registry of work progress
This additional tool has as its objective to mark the progress of the work at the distribution and collection points.

Envelopes for the e-census
This contains an identifying access code and a PIN code. It must be given with the questionnaires to all dwellings of permanent households of single families.

Notice
If after the third attempt to collect the questionnaires you do not get them, you must leave a notice to schedule a date and time of your next visit, or a notice for them to submit the questionnaire to the parish.

This notice should only be left in the household's mailbox after the closing date of the Internet questionnaire.

[p. 19]

2.3 Fulfillment of the different working phases

In order to work efficiently, good organization for the collection of data in a timely manner is necessary. Nonetheless, it is necessary to remember that additionally there is all the work that has to be done to inform and getting the population answering the questionnaires via the internet and should not be neglected since this way can take extra time.

The planning must be done with the support of the coordinator/sub coordinator of the parish to define the different areas with access and to trace the daily fieldwork.

During your work you will have periodical weekly meetings with the coordinator/sub coordinator of the parish to discuss the progress of the work and to submit the materials. It is very important that during these meetings you keep the registry of the work in progress and updated of the work.

That is why you have the form to record the progress of the work to use and to keep updated.

It is crucial to use the accurate methodology for the work!
Before your start the distribution of the material, the fieldwork must be planned!
Keep the registry of progress of work updated!
Make sure you save time and use the resources efficiently!

Therefore, the work of the enumerator can be divided in two phases:

Distribution of materials, which takes 2 weeks (from March 7th - 20th, 2011)
Collection of materials, which takes 5 weeks (from March 21st to April 24th, 2011)
How to proceed in the distribution phase

The distribution is aided by the geography of the location and the building cover sheet!

After conducting the proper identification of the working area use the geography of the location and start to enumerate the buildings according to the instructions given in chapter 4.

[p. 20]

What should I do when I get to a building?

When you arrive to a building make sure that there is at least a dwelling with a room for people or even if there is no dwelling, if there is a person who uses the building or part of it as a room.

In case that the building is totally occupied for commercial economic activities (businesses, offices, etc…) do not include in the survey and move on to the next building.

If the building contains at least one dwelling, which is designated as a bedroom, fill out the geographical information on the Building Coversheet and number the dwellings.

How should I proceed with contact once I am in a dwelling?

Once you arrive at each dwelling you should identify it in the building while filling out the box at the top of the Building Cover Sheet (Identification of the dwellings in a building).

Fill out the dwelling identification.

Hand over the dwelling questionnaire, household questionnaire and the individual questionnaires, as needed per the residents in the dwelling.

Also, give them the e-census envelope.

On the building coversheet, fill in the information that follows the distribution and the Internet code that should be copied on the envelope of the e-census.

Be aware:

The identification attributed to the building in the building coversheet should be the same for each dwelling surveyed within the building.
The dwelling number is the same as the order number found on the building coversheet for that particular dwelling.

This procedure is very important because by means of this dwelling identification number and the identification code from the Internet we can control the online responses.

Fill out the Dwelling identification code carefully on the dwelling questionnaire
Write your numbers legibly!
Very carefully copy the identification code for the Internet, found on the e-census envelope, for the building coversheet!

What must I do when I make contact with each dwelling?

On the first encounter, the enumerator must introduce him/herself and explain the 2011 Census objectives to the household members, giving particular emphasis on filling out the forms online.

You should remind them that the online survey is easy, secure and comfortable.

[p. 21]

Provide for all single permanent-residence family dwellings the questionnaires, the envelope with the codes to access the Internet.

The questionnaires must be given to the head of household or in his/her absence to an adult of the same family, giving the necessary explanations about what the people must do. Avoid delivering the questionnaires to children.

It depends on your action of support for the people to answer via the Internet!

What do I have to mark on the building coversheet when arriving to the dwelling?

Write the date in which you proceeded to distribute the questionnaires.

Write the identification code for permanent access in the envelope for the e-census that you delivered in the dwelling.

What do I have to do if there is no one in the dwelling?

Try to gather information from the neighbors about the dwelling occupancy.

If the dwelling is a permanent residence, but there is no one there leave the questionnaires in the mailbox or under the door (when there is no mail box), along with the envelope of codes to access the Internet.

In case that there are any doubts about the dwelling occupancy, leave the questionnaires and the additional documentation.

In case that there is certainty about the vacancy of the dwelling, you must mark that during the 1st week of data collection, after the census time, visit the dwelling a second time to confirm that the situation is not different.

What do I have to do when arriving to a collective dwelling?

In collective dwellings the procedure is slightly different.

Ask to speak with the person responsible for the dwelling, or in case that that is not possible, with someone that can substitute that person.

Introduce yourself and explain to the person the objectives of the census.

Fill in the identification of the collective dwelling and then give the questionnaires to the people responsible for the institution.

In case that there are people residing in the dwelling, verify that you are in front of an institutional family or a conventional family.

If it is an institutional family, give the questionnaire of institutional household or leave the necessary individual questionnaires for collection later.

[p. 22]

If it is a conventional family, give the household questionnaire and the necessary individual questionnaires for each of the residents of the household.

In a collective dwelling, you should not deliver e-census envelopes, since this option is not available for this type of dwelling.

How to proceed in the collection phase

Where do I start collecting the questionnaires?

You must begin collecting the questionnaires, for instance, from the dwellings you delivered the questionnaires first. Fill in the building questionnaire with all the information that you can gather from observation or with the help of the owner, concierge or one of the residents of the building.

There are 5 exceptions for which you must give priority:

1-- On the morning of March 21st you must contact the people with no shelter that you might find in your work area, in order to know if they spent the night on the street. In case that there are people who did spend the night on the street, you must proceed with the census the following way.
2-- Make sure you talk to homeless people in the least amount of time if possible, and proceed with the survey.
3-- As briefly as possible, make contact with the collective dwellings on the list that was provided. These are the collective dwellings that shelter homeless people for the night and must be surveyed according to the procedure mentioned later on.
4-- Make contact with the rest of the collective dwellings in your work area that are not on your list. Continue with the data collection.
5-- During the first week, make a second visit to all of the dwellings that you recorded as vacant in order to check if they are still under the same condition.
Do I have to return to check on the dwellings?

It depends! If after the distribution period you received a message (SMS) communicating that a specific dwelling answered the census via the Internet, you do not have to return to check in with that dwelling.

In this situation, record the date of collection (day/month) for which you received the message (SMS) on the building coversheet. This way you avoid unnecessary trips.
What should I do when collecting the questionnaires in the households?

In each dwelling verify that the questionnaires were filled in correctly or if this is not the case, make sure you fill the information needed.

Fill in the number identification of the family. Fill in questions I and II (type of dwelling and dwelling occupancy status).

[p. 23]

Add to the individual questionnaire the person number, in the same order in which the persons are enumerated in the household questionnaire.

Although, if when you arrive to the dwelling the questionnaires are not filled out and the respondent intends to do it via the internet, make sure you wait to receive an SMS of that respective dwelling.

In case that the SMS is not received, you must return to the dwelling after the due date for the Internet option.

When you check that there are answers left blank, make sure to ask those questions to fill them in.

After you finish checking that all questionnaires are filled in properly in one dwelling, put them under the building coversheet organizing them by dwelling/household/individual from 1 to No.

On the building coversheet write the date in which the collection was done in that dwelling.

In case that you are certain that the dwelling is vacant or is a secondary residence, during the census period, mark the situation respectively as vacant or secondary residence in the household questionnaire (questions I and II) and consider the collection done for that dwelling.

If you are in front of a vacant or secondary dwelling you must verify if people are present in the dwelling even if they are not residents. In case that there is someone, fill in the household questionnaire.

What do I do when collecting the questionnaires for collective dwelling?

Fill out the questionnaire with help of the person responsible of the collective dwelling.

Verify if in the collective dwelling there are people temporarily present, but they have a residence in another place, in that situation only make a list of the name and sex of the people. Keep in mind that you might need an additional page as supplement for the list of the people.

How to proceed in the data collection on the homeless population?

Homeless are considered residents of the place where they are found.

On the morning of March 21st you should tour your work area and verify if there is any person without shelter.
In case that you find a homeless person you must ask that person if he/she spent the night in a collective dwelling. In case that the answer is yes thank the person and do not do anything else since that person is already accounted for in the collective dwelling.

If the question is no then you must record in a subsection where you found that person:

1 Building questionnaire: fill out questions 1, 2 and 3
The enumeration is taken from the cartography, the building number is given by the interviewee and it will be the number that antecedes the last in the subsection.
The address is the name of the street
The type of building is "other type of inhabited structure".
1 Dwelling questionnaire, fill out questions I-SA
In the identification of the shelter number the place with number 001
[p. 24]
1 Household questionnaire for each homeless person
Each homeless person constitutes a one-person family.
The family number is given in a consecutive manner from 1 to a No.
As many Individual questionnaires as needed depending to the number of homeless people found in the subsection

In the same subsection all the homeless people are referenced in the same building and the same dwelling.

This way, for each subsection where you find homeless people that slept on the street the night of the referenced day it must be filled out:

1 Building questionnaire
1 Dwelling questionnaire recording "SA" {WH= for homeless} for the reference
1 or more Household questionnaires
1 or more Individual questionnaires recording "SA" {WH= for homeless} for the reference

If in your work area there are homeless shelters for those with no home you will receive a list that identifies those places. You must visit the shelter(s) with anticipation to talk to the person responsible for it, to make sure that there is an individual questionnaire for each homeless person that spent the night there. In this situation fill out:

1 Building questionnaire
1 Dwelling questionnaire recording "SA" {WH= for homeless} for the reference
1 or more Household questionnaires
1 or more Individual questionnaires recording "SA" {WH= for homeless} for the reference

The building coversheet is filled out according to the instructions given in chapter 7.

[p. 25]

When collecting data for the questionnaires on paper, always check:

On the dwelling questionnaire
The relation between the rooms used for living and the number of divisions
That the questions skipped are accurately reflected with the situation
On the household questionnaire
Composition of the household (Part A) - check that all people residing in the dwelling are included in the household questionnaire and each has filled out an individual questionnaire
Household and family relations (Part B) - verify if questions 1 to 5 have been filled out by all members of the household, and if the head of household lives with a spouse, father or mother, it is accurately recorded
On the individual questionnaire
Legal marital status and consensual union (questions 6 and 7) - verify that these questions are filled out correctly
Questions about Education (14,15,16,17, and 18) are completed
Questions about Work (23 to 28) are completed
Any skipped questions are accounted for
According to the questionnaire collected, what should I include in the building coversheet?

Fill out the date that you finished the collection at this dwelling.

For the dwellings that completed the online questionnaires you will receive an SMS with the dwelling identification number. You must record the date that you received the SMS on the building coversheet, keeping in mind that the respective dwelling has already responded and therefore does not require any further contact.

Consider the census duties completed for a building when you have collected all of the questionnaires pertaining to all the dwellings and the people who live in the building, or for which you have received an SMS.

Fill out the box "Summary of work completed in the building" on the building coversheet with the correct information.

What should I do if during the collection period nobody is in the dwelling?

Attempt to find another means of contact.

If after a third visit you still do not find anyone in the dwelling, leave a note in the mailbox or under the door.

Record the situation on the building coversheet and communicate the issue to the coordinator or sub coordinator of the parish.

[p. 26]

[Blank page]

[p. 27]

[3] Cartography

As supplementary material and as a means of assistance, each enumerator will get an Informational and Referential Geographical Base map (BGRI) including the boundaries and thorough identification of your work area.

In sum, this map is intended to help the enumerator:

Have available geographical information to provide a precise understanding of the geographical area and boundaries;
Observe in the most efficient way the geographic features, namely the buildings that should in fact be observed;
Have available the administrative codes and statistics that will be used in filling out the census materials.
What is the BGRI?

An instrument that helps the statistical work, it is an informational reference system that divides the area of the parishes in Statistical Sections, Subsections and Places, rigorously demarcated and defined by the cartography. The main goal of the BGRI is to assist with the production of official statistics, not to mention the collection of data, in a manner that guarantees an exhaustive coverage of the statistical units to observe, permitting the dissemination of the statistical geo-referenced data.

Territorial units of the BGRI

Statistical Section -- A territorial unit that corresponds to a continuous area in the parish with approximately 350 dwellings destined for households. It constitutes the work area of the enumerator.

Statistical Subsection -- A territorial unit that identifies a smaller homogenous area that may or may not contain dwellings within the statistical section. It corresponds to a block in urban areas or a place or part of a place in the rural areas or even the marginal areas, which may or may not contain dwellings.

[p. 28]

Place-- A population group that has 10 or more dwellings designed for living properly, independent of whether they belong to a parish or not.

The application of this concept is not always easy, due to the following two reasons:

On the one side there are population groups with a proper designation, but that have less than 10 dwellings and for this reason they should never be considered as a place.
On the other side, there are situation in which the tendency is to consider a place the areas that are not known with a specific name, when in reality there are parts of (neighborhoods, zones or even streets) a larger and uniform group of dwellings that in fact constitute a place.

Marginal area-- it is a geographical area not included in any place because it does not have the necessary conditions for their own definition.

Panoramic Map of the Section

The main cartographical support of the BGRI for the enumerator during the fieldwork is called the Panoramic Map of the Section.

The Statistical Section represented in the Panoramic Map of the Section in the form of an exact photo-map (a cartographical representation made out of a photograph of the rectified vertical areas) comprising the enumerator's work area.

Depending on the area of the Statistical Section, there is generally a representation to scale 1:2 000, 1:5 000 or 1:10 000 which allows for a detailed reading of the area of the Statistical Section and the localization of its respective Subsections.

The Panoramic Map of the Section has, besides the information referring to the toponyms of places, the following elements of identification:

The demarcation of boundaries and the code of the statistical territorial units: Statistical Section, Statistical Subsection and the designation of Place;
The delimitation and code of the Statistical Section: 3 digits (i.e. 001);
The delimitation and code of the respective Statistical Subsections: 2 digits (e.g., 01, 02, ...);
The delimitation and identification of the Place(s) comprised within the Statistical Section;
The delimitation and the identification of the marginal Statistical Subsections (Subsections regarding the exterior areas of the limits of the Place);
A code and designation of the Administrative Division of the area in the Statistical Section: District, Municipality and Parish.
[p. 29]

2011 Census
Panoramic map of the section-007 Altitude-080404
[Map with key]

[p. 30]

2011 Census
Panoramic map of the section-004 Ponta Delgada (São Jose) -420313
[Map with key]

[p. 31]

Detailed Map of the Section

In the case that a Statistical Section occupies a large area, and/or various expansive areas, not allowing for a representation to scale such as the Panoramic map of the section, a detailed map comprising the limits of the subsection will be given as a supplement, these are maps of greater scale to show the specific areas clearly. These maps, as a whole, represent the limits of one or more areas, and are called Detailed Maps of the Section.

Key used in the cartography of the BGRI 2011

[There is an image of a blue thick line] Municipal Limit
[There is an image of a red think line] Parish Limit
[There is an image of a yellow thick line] Section Limit
[There is an image of a green thick line] Subsection Limit
Concept of scale and the scales used

The scale of a map is the relation between the coverage of the measured area in the map and the coverage of its homologue in the field or in other words the relation between the distance in the map and the distance in the real place.

According to the real area of the Statistical Section and of the possible formats of its representation in the map, (A4 to A0), the Panoramic Maps of the Section are generally represented to scale that can vary from 1:25 000 and 1:2 000:

1/25 000 (1:25 000): 1 cm in the map corresponds to 250 m in the field
1/ 5 000 (1: 5 000): 1 cm in the map corresponds to 50m in the field
1/ 2 000 (1:2 000): 1 cm in the map corresponds to 20m in the field

The detailed maps of the Section are always represented in larger scales such as 1:5 000 and 1:1 000.

[p. 32]

2011 Census
Detailed map of the section-007 Tocha - 060214
[Map with key]

[p. 33]

[4] System of Identification/enumeration of the questions

One of the primary objectives of the Census is to count the number of buildings, dwellings, households and individuals existing in the entire country, even in the most remote places. Therefore, we can know not only how many, but also where each of these entities is positioned within the territory at the moment of the census.

In order to achieve this objective it is necessary to correctly identify each questionnaire.

The codes referencing the geography of the subsection exist in the supporting cartographic materials; however it is necessary to complete the enumeration so it facilitates the hierarchical identification of integration and control in the various questionnaires.

The numerical identification of the questionnaires is the homework of the enumerator that records the code, the following way:

Part of the code is recorded from the cartographic materials of support.
Part of the code derives from the not interrupted sequence of the numeration
All the numbers must be recorded legibly, being of uttermost importance for all codes, in every questionnaire.
Remember: The numeration of the questionnaires is one of the most fundamental parts of your job!

[p. 34]

Which codes should the enumerator transcribe from the supporting cartographies?

The DTMNFR code

This code is comprised of 6 digits, which identify the district, the municipality, and the parish.

[There is an image of panoramic view from map section 001 Evora (Sao Manede - 070507) with keys]

The DTMNFR code contains the maps were given to you and must be transcribed on all of the questionnaires.

Section and subsection codes

The numeration of the sections/subsections is provided previously in the supporting cartography.

The numerical identification of the subsection is constituted of 5 digits. The first three digits on the left side identify the section (015.04) and the two digits on the right side refer to the subsection (015.04).

Therefore, the five spaces found in the questionnaires and additional pages for recording the Section/Subsection must be filled out in such a way that the subsection is correctly enumerated.

[p. 35]

The code of the Section/Subsection must be recorded in all questionnaires according to the code of the subsection that belongs to that questionnaire.

[All questionnaires with the same Subsection must have the same code DTMNFR, for the Section and Subsection]

What numeration should the enumerator give considering a numbered sequence?

The numeration is hierarchical and sequential; once the questionnaire is set for a dwelling, the numeration is given and cannot be altered.

Building Number

The Building Number is given by the enumerator from 001 to 999, in sequential manner and without skipping, according to the order in which they are enumerated in the Subsection. The sequence should correspond when possible to the situation of the area.

In each subsection the first building to enumerate will always be the number 001. The building numbers are always in a sequence until the last building enumerated within the Subsection.

Don't forget that all buildings with at least one dwelling must be enumerated!

This sequence cannot be interrupted, in other words, in case that there is a questionnaire with building number 004, means that obligatorily there must be buildings with numbers 001, 002 and 003. The first building enumerated in the section is numbered 001, to the second 002, to the third 003, and so on.

Example:
Section 001
Subsection 01
[There is an image of four buildings enumerated with enumerated dwellings inside.]

[p. 36]

Enumeration of buildings in the subsection and the registry of the building number in the Panoramic Map or in the Detailed map of the subsection

During the distribution phase of the questionnaires, we recommend as the initial work methodology that the enumerator seek support from the available cartography for the recognition of the work area in order to find the localization of the buildings to be enumerated.

In order to enumerate each building, the enumerator must seek support from the cartography given. The enumeration of each building will be recorded according to the spatial distribution of the street axis (streets), going through them in a sequential manner in each of the perimeter axis (exterior limits) of the subsection and of the interior axis.

In the distribution phase, you must start the enumeration of the buildings preferably from the axis to the North to write (from left to right) and then continue with the axis to the East, from North to South and then successively (clockwise).

[There is an image of a block showing the route with arrows from North to East.]

When you give a number to a building in the building questionnaire you must record it also in the panoramic map or detailed map of the section, as shown in the example:

[There is an image of the panoramic map of the section.]

Record on the map, in each of the buildings the number of each building given in the questionnaire

[p. 37]
This procedure will allow you, the enumerator, over the course of your work time, with your map of the section, to be able to:

Identify and place the buildings and dwellings in each subsection;
Locate the dwellings by observation;
Determine the best routes.

The building number must always be the same in all dwelling, collective dwelling, households, institutional households and individual questionnaires filled out in relation to the same building.

Dwelling Number
The enumerator gives the dwelling number from 001 to 999, in a sequential manner and with no skipping, given to all dwellings (single and collective) in the same building.

The enumeration of the dwellings is done in a sequential manner from the lowest level to the top. An in each level, according to the following typology:

a) Start in the right side, then the left side (in buildings with 3 dwelling do right/middle/left);
b) Start from the lowest letter or number to the highest letter or number.

The dwelling number is the one that should appear in the building coversheet where the dwelling is located.

This way, a building with three dwelling all for living purposes must have dwelling 001, 002 and 003.

When there is only one dwelling in the building its number will always be 001.

The enumeration is hierarchical and sequential; every time that a questionnaire is distributed in a dwelling it should be enumerated this way with no alterations. If during the collection phase, there is a dwelling that was not enumerated, then, you should enumerate the dwelling with the next number according to the dwelling enumerated in the building.

In the Household Questionnaire, with one household the identification code of the dwelling (composed of 17 digits) should be one of the codes use in the option to answer via the Internet

[There is an image of the identification code of the dwelling with the 17 digits.]

[p. 38]

Household Number

The enumerator gives the household number from 01 to 99 and in a sequential manner with no skipping, to all households that reside in the same dwelling.

So, in most of the cases where there is one household in the dwelling, the number will be 01. If there is a second household you will have to fill out a second Household Questionnaire, which will be 02 and so on.

[There is an image of the boxes where the household number goes in the questionnaire.]

Individual Number

This number corresponds to the number of member of the household.

When registering individuals in the household questionnaire (in section B), these will automatically be referenced with their individual number. This number must be recorded in the individual questionnaire.

The enumerator must only enumerate the individual questionnaires with the number of each individual during the collecting time, matching the number with the corresponding one from the household questionnaire.

[There is an image of households and the individuals forming the households from each dwelling in a building.]

Therefore, if a household has more than 6 people then you must use a supplementary household questionnaire, in which there is no specific number of people already printed.

In this situation you should start from number 7 and so on consecutively to fill out the questionnaire.

For a household with 8 individuals you need to fill out 2 questionnaires: record the first 6 persons in the Household Questionnaire and the two remaining individuals in the Supplementary Household Questionnaire. The two people recorded in the supplementary questionnaire must have the number 7 and 8.

Also, once you fill out an institutional household questionnaire the people must be referenced by the number from their individual questionnaire.

[p. 39]

Filling out the numeration of the questionnaires:

Example 1
[There is an image showing the building questionnaire filled out with the respective dwelling, household and individual questionnaires juxtaposed with arrows indicating the order and sequence]

[p. 40]
Example 2
[There is an image showing the building questionnaire filled out with the respective dwelling, household and individual questionnaires juxtaposed with arrows indicating the order and sequence]

[p. 41]
In sum, remember the great importance that the enumeration of the questionnaires has regarding the accuracy of your job performance:

Transcribe the information from the maps provided:
The DTMNFR codes
The Section and Subsection codes
The enumeration of the dwellings is done in a sequential manner, from the first floor to the highest floor.
Begin on the right hand side and then on the left (for floors with 3 dwellings: right/in front/left)
Begin with the lowest number or letter until the highest
Enumerate sequentially
Building Number -- Attributed by the enumerator from 001 to n, sequentially and without skipping, until all the buildings of the subsection have been enumerated.

Dwelling number -- Attributed by the enumerator from 001 to n, sequentially and without skipping, relative to all the dwellings within the same building (associated with the dwelling identification box on the building coversheet.

Household number -- Attributed by the enumerator from 001 to n, sequentially and without skipping, relative to all the households existing within the dwelling.

Individual number -- Corresponds to the number of the individual, which is sequential, and without skipping, relative to all the members of the household. The enumeration is to be done by the census taker during the collection period, according to the order provided on the household questionnaire.
Never change the enumeration after distributing the questionnaires
While distributing the questionnaires, the DTMNFR, section and subsection codes, building number and dwelling number should already be filled out.

[p. 42]
[Blank page]
[p. 43]

[5] Geo-referencing Buildings

For the first time in a census operation, a building geo-reference will be performed for the buildings surveyed.

This action will be performed with an online application from the Geographic Information System (GeoEdif) that will allow for the locating/geo-referencing of each observable building, by means of a point (coordinate pair) and its respective identification.

The GeoEdif Application permits the visualization of supporting geographical information for the census operation and provides the necessary functions of:

The visualization of the Statistical Section area with the Statistical Subsection delimitation and respective identification codes;
Capture of geographical data referring to the location of buildings and respective attributes.

The capture of geographical and alphanumeric data will be done with the screen's mouse directly on the map or by means of formulas. As additional support for the navigation within a Section and the Statistical Subsections, as well as a means to locate the buildings to be surveyed, the application will make available all of the data in the layout of legends and codes, identical to the Panoramic and Detailed Maps of the Statistical Section in the supporting paper maps distributed at the beginning of the operation.

In this chapter, you will see the concepts and the principles observable in the geo-referencing of buildings.

Concepts of area in the geographical information

Geographical Building Base (BGE)
The image of the geographical base in real time, with reference to the building.

Building Geo-referencing
Is based upon capturing the geographic coordinates from a relative point of the building.

Buildings that must be geo-referenced

All buildings that were surveyed within the subsection must be geo-referenced, regardless of whether or not they are represented on the map.

The geographic boundaries should be respected per the statistical subsection. In the likelihood that these boundaries are not recognizable by its terrain or on the map, you should inform your coordinator/sub coordinator about the best way to resolve this issue.

[p. 44]

The GeoEdif Application

The GeoEdif application is a Web application with the main objective of geo-referencing the buildings of the 2011 Census by placing a point and recording a building number.

[There is an image of a screenshot of the GeoEdif application with some geo-referenced buildings (red points).]

This work is performed by the enumerator who identifies two buildings on the terrain and the respective detailed map of the section and/or the panoramic map of the section.

Example of the enumeration of the buildings in a panoramic map of the section.
[There is an image of a panoramic view of a map.]

[p. 45]

Image of the points and respective building codes after the geo-referencing application
[There is an image of a screen shot]

This application has a group of navigation and geo-referencing buttons that are described as follows.

[There is an image of the buttons]
A. Navigation buttons

The navigation buttons allow the interaction with the map, providing zooming in and out, focusing the map on a specific street or on the Statistical Subsection.

These buttons are on the upper right corner of the map.

[There is an image of zoom in button 1.]

1. Zoom in the map

This function allows you to zoom in on the map, in other words it amplifies a visible area of the map. When you click on this button the user must define the area in the map that needs to zoom in. For this, you need to click on a point on the map with the left click of the mouse and while holding down the click you need to drag it to the square or rectangle to zoom in.

[p. 46]

Example of a zoom in map
The area inside the red square will be the visible area in the next map.
[There is an image of the screen shot]

[There is an image of zoom out]
2. Zoom out the map

This function works like the one to "zoom in" the map, just that it zooms it out.

[There is an image of the drag button]

3. Drag the map

This button allows you to move the map in any direction so you can see the areas that are not visible in the actual scale. To use this button you must click a point in the map with the left click of the mouse and then drag it to the direction needed.

[There is an image of a full screen button]

4. Full screen shoot of the section

This function allows the user to see the full screen shoot of the statistical area.

5. Change scale

[There is an image of the drop down menu to change the scale]

This option allows you to change the scale of the map, making it smaller or bigger. Keep in mind that you can only geo-reference buildings to a higher scale than 1:4000 (for example 1:2000) in order to avoid any errors to locate them.

To change the scale you need to click the drop down menu [CHANGE] [There is an image of the drop down menu] to obtain a list of scales and then click on an option.

[p. 47]

6. Zoom in to the Statistical Subsection

[There is an image of a drop down menu to zoom in]

This function allows you to see in the map a specific Statistical Subsection of the section. The drop down menu lists all the Statistical Subsection of the Section.

In order to zoom in to a subsection you must click [CHANGE] [There is an image of drop down menu] to see the list of the Subsections and the click in one option.

7. Zoom in to the street level

[There is an image of a drop down menu to zoom in]

With this function it is possible to see in the map a specific street. The selected street will appear in the map in yellow.

The Bocage Street was selected
The map focuses on the selected street and it is highlighted in yellow.
[There is an image of the street highlighted in yellow]

[p. 48]

The list of streets has all known streets of the work section, and the street close to the section. There is no guarantee that all the streets of the section are in the list, because there could be streets that might not be identified by the system.
In order to zoom in to the street level you need to click on [CHANGE] [There is an image of drop down menu] to obtain the list of the streets and then select one of the options.

B. Geo-referencing functions

The geo-referencing functions allow the users to add or remove buildings in the database. Additionally, it is possible to conduct quality control on the work done.

These functions are found on the low right corner of the map.

[There is an image of the functions]

[There is an image of the icon add a building] 1. Add a building

This function allows you to add/geo-reference a building to the database. When you click on the button "Add a building" the application waits for the user to click on a point in the map. This point must be located in the interior of a building that corresponds to the building seen in the Panoramic map or in the Detailed map of the section that the enumerator has.

Don't forget that the cartography of the application is dated approximately from 2007, buildings constructed after that year will not appear in the map. In this case you must geo-reference the building in the place with the best accuracy possible.

When you click on the map a red star will identify the location of the building.

Example of the building to be geo-referenced. A red star identifies the position of the building.

[There is an image of the identification of the building with a red star]

[p. 49]

At the same time, there will appear a table with information about the building.

Namely:

The code of the subsection (BGRI [unintelligible symbol])
The location of the place INE (LUG11DESIG)
The X-axis of the building
The Y-axis of the building
Date of registration
Building code

Table with the summary of the building's information. It is possible to change the information of the code of the building.

[There is an image of the aforementioned table.]

The code of the building is the only value that can be changed. When geo-referencing a new building, the application identifies which one was the last code given in that statistical subsection and proposes a code for the new building the next value. If that code is the correct code, you should click on the "add" button to add the building to the database. If the code given by the application is incorrect then you must correct its value.

When you click the red star and the add button then a red dot will appear with the code. This means that the building has been added to the database.

[There is an image of the red dot.]

[p. 50]

The building is added to the database once you click on the "add" button.

When you click the "add" button there is a message that confirms if the building was or not added to the database.

Example:

The building 15020100705001 was added to the database.

During the codification of the building questionnaires it is possible that the enumerator inadvertently, may give to two different buildings the same number. The application of building geo-reference will allow the same code for two different buildings, since it only questions the user if it is correct or not.

Buildings with the same code appear in the map with a green dot.

[There is an image of two buildings with the same code]

It is only possible to geo-reference the buildings to a higher scale than 1:4000 (for example 1:2000) to avoid errors locating them.

In case of an error it is possible to erase the building recently added with the erase button.

[There is an image of the erase button] 2. Erase the building

In case that there is an error in the location, the application allows you to erase from the database the geo-referenced building.

When you click the "erase" button, it is expected that the user click on one of the buildings existing in the map, so you select it. If you selected a building there will appear a symbol with a new color, a yellow symbol.

[p. 51]

Building number 001 is selected
[There is an image of the selected building]

If you want to remove the building you must click on "remove".

Summary of selected building to be removed from the database.
[There is an image of the summary of the building's information]

Only after this process the building will be completely removed from the database.

[There is an image of a table]

3. See Data table

The button "see data table" allows you to see the in a table the buildings that have been added to the database.

This new page gives you the following information:

A list of the buildings
A list of the subsection with no buildings
Skips in the enumeration (by subsection the application will indicate if there are any skips in the codification)
Total of buildings of the subsection
List of repeated building codes

[p. 52]

[Blank page]

[p. 53]

[6] E-Census: collection via the Internet

The 2011 Census will be the very first in which it will be possible to respond via Internet.

It comes from a new record from the INE that we hope will have a strong base of citizen support. In order to do this, we are counting on the collaboration of all the enumerators to mobilize the population to use this type of response.

Remember:
We are counting on your effective performance!
Online responses make your and our jobs easier.

Who can respond via the Internet?

People who live in a conventional single-family household.
A response via the Internet is not available for:
Dwellings in a secondary residence;
Non-conventional dwellings (such as tents, mobile homes, etc.);
Conventional dwellings with more than one household;
Collective dwellings
What is needed to respond via the Internet?
A computer with Internet access;
The envelope containing the access codes;
Dwelling questionnaire with the dwelling identification code.

The local Office of the Parish has a kiosk/post that can also be used to fill out the online response.

[p. 54]

What should be transmitted to the public?

The deadline for responding

Inform the person that the period to turn in responses is from March 21 to April 10. Suggest that, whenever possible, the people should respond on the 21st of March! In case that they cannot respond on that date, they should keep in mind the deadline provided.

Security

This is one of the biggest worries that people have!
Let them know that the INE's information system guarantees a safe authentication process that protects the confidentiality and security of the data.
Show them the envelope that is provided exclusively for the e-census response.

[There is an image of the envelope showing an Internet Access code and the helpline number.]

Inside the envelope, there is a PIN code, made up of 8 alphanumerical characters, which is the only one of its kind. The combination of these numbers guarantees the total protection of the information gathered.
The creation of the PIN code is associated with the municipality code, therefore it is not possible to use the envelope given for a different municipality.

Ease of filling out

You should let them know that the e-census uses normal Internet functions and symbols. The computer will lead you through a series of questions that are guided based on previous answers, which reduce the amount of time it takes to fill out by avoiding unnecessary questions.
[p. 55]

What is the Helpline?

[There is an image of the helpline as appears on the envelope.]

During the Census period (March and April) attention to the client telephone service (Toll Free) will be available to help the general public clarify issues with the online survey.
This service will be available weekdays from 9 AM to 8 PM.

How can I explain to people the way to respond via the Internet?

Explain that they can respond via Internet in 5 steps:

1. Enter the address www.censos2011.ine.pt
2. Type in the access code and the PIN.
3. Type in the dwelling identification (found on the pink dwelling questionnaire)
4. Answer the questions as they come up, similar to the questions on the paper form.
5. Proceed with sending the data

After sending the responses, the person will see a notice on the computer screen that verifies the INE received the information; as the enumerator, you will also be informed of this answer and will not need to return to the dwelling.

What specific procedures need to be followed for online responses?

During the distribution phase:

Turn in the envelope with the e-census codes
Carefully write the dwelling identification code on the dwelling questionnaire. Avoid making errors!
Copy on the coversheet, on the corresponding line for the dwelling, the identification access code.

During the collection phase:

When you receive an online response notification for the dwelling, write on the building coversheet the date on which you received the message.

The accurate performance of these actions will allow you to gain control over the course of your work.

[p. 56]

What consequences do online responses have for the enumerator's job?

Every dwelling that responds via the Internet equals one less contact made during the collection phase.

The reception of online responses occurs by means of SMS.

How does it look when I receive a response via the Internet?

Whenever a dwelling responds via Internet, the enumerator will receive a notification via text message (SMS) with the following format:

Notification for enumerators (received)

[Table with identification codes is omitted.]
[Example is omitted.]

It is very important for the control of fieldwork that this information is correctly written on the building coversheet.

[p. 57]

What type of SMS does the enumerator receive?

You will receive 4 types of SMS:

An SMS with Internet responses (response notifications)
A Duplication SMS (notification of dwelling code duplications)
SMS from the Helpline (notification of new ID/PIN)
SMS COLLABORATOR TEST

The SMSs related to Internet responses will be the most frequent.
In addition to this, the enumerator will receive information whenever there is a duplicate answer from the Internet, or rather, whenever a duplicate code is detected.

The SMS COLLABORATOR TEST will only be sent once, at the beginning of the process and the enumerator will be informed that it was sent.

This action is taken to confirm the enumerator's data before the notification process begins.

[Table with SMS codes is omitted.]
[Example table is omitted.]

[p. 58]
Finally, you can still receive SMSs related to reissued access ID/PINs. These SMSs come from the Helpline and are sent to the surveyor whenever a new Access ID is issued.

Whenever the enumerator receives this SMS, he/she should always take care to substitute the old access code, as found on the building coversheet, with the new one.

Notification of Reissued ID/PIN

[Table with SMS codes is omitted.]
[Example table is omitted.]

[p. 59]

How many times can an SMS be sent?

The enumerator will receive SMS at different times according to the type of SMS. The times that SMS are sent will likely be the following:

Notification of Responses (Response via the Internet)
Once per day, each day
Notification of Duplicate Code
Once per day, each day
Notification of Reissued ID/PIN
Once per day, each day
Notification of COLLABORATOR TEST
Only once at the start of the process

In sum, remember:

Only single-family households can use the online response.
The public buy-in for the response via Internet depends upon your work during the distribution phase.
The online response allows the enumerator to make fewer contacts during the collection phase.
When filling out the dwelling code (17 digits), on the dwelling questionnaire, you should write very carefully with legible handwriting.
You must be very careful when copying the Access identifier (internet code) from the envelope to the building coversheet in order to prevent errors.

[p. 60]

[Blank page]

[p. 61]

[7] Filling out the additional pages, the questionnaires and related concepts

What are the additional pages?

Building coversheet
Subsection coversheet
Subsection summary
Location point
Receipt of subsection submission
What are the questionnaires?
Building Questionnaire
Single Family Dwelling Questionnaire
Collective Dwelling Questionnaire and Supplementary Collective Dwelling forms
Household Questionnaire and Supplementary forms
Institutional Household Questionnaire
Individual Questionnaire
What special situations do I need to be aware of?

The majority of people are surveyed in the same way, using the concepts and methodologies expounded in this manual; however, there are some people who, due to their circumstances, are given special procedures.
These situations may or may not result in an intervention by the enumerator, depending, primarily, upon the amount of time that they were absent or intended to be absent. The way to take action will be explained in this manual when the topic of residence comes up.

[p. 62]

The following situations that are targeted by special procedures are listed below:

1. People in military installations that serve as residences, or rather,

Military barracks
Air force bases
Portuguese army bases
Military schools or colleges
Military hospitals
Military mess halls with attached homes
Inside military installations

2. People on official military missions abroad

3. People on security missions abroad (neither diplomatic or military personnel)

4. People who pertain to the diplomatic body, military attaché, and similar jobs who are connected with the Ministry of Exterior Business and those who represent Portugal abroad.

5. People on board ships or aircraft (airport installations)

6. People who are homeless.

The following will cover the additional pages and the questionnaires according to the sequence in which they should be filled out during the fieldwork and how they are used in the surveying of most situations.

7.1 Filling out the Building Coversheet

The building coversheet is an extra sheet that will help with planning your work of distributing and collecting the questionnaires. It is always in the possession of the enumerator.

The questionnaires should be arranged in hierarchical order within the coversheet, or rather the building questionnaire followed by the dwelling questionnaire 001, respective households and individual (in existing cases). Next put the questionnaire for dwelling 002, followed by the household and individuals, and so on.

Geographic identification box

This box should be filled in with the geographical codes including the subsection, the building number, the municipality and the parish where the building is located and the address in abbreviated form.

[There is an image of the geographic identification box.]

[p. 63]

Identification box of the dwellings within the building

In this box, you should list all of the single-family dwellings or collective dwellings located within a building. You should list them sequentially, without spaces, filling out the information required on each line.

Dwelling Order number: each dwelling is associated with a number that dictates the order of the dwellings, known as the dwelling order number.
[There is an image of Identification box of the dwellings within the building]

Attention:
The dwelling order number should be copied on the dwelling questionnaire (either single-family or collective)!

[There is an image of the dwelling identification box]

Location: write the floor and the side of the building that each dwelling is located (ex. 1st floor, right side).

Date of distribution: write the date that the questionnaires were distributed; don't forget that this can refer to questionnaires turned in by hand or (always as a backup) the date that you dropped them in the mailbox.

Internet Code (Access identification): if it is a single-family dwelling, write the Internet access identification code, from the envelope that you delivered with the questionnaires.

Copying the code correctly is extremely important to identify the responses sent via the Internet!

Response date: write down the date that you picked up the paper questionnaires or the date that you received the SMS from the online response.

Observations: you should write down all information that you consider necessary for the organization of your work, for example, if you find a non-conventional single family dwelling (tent/mobile home/improvised shelter/other) or a dwelling whose occupancy status is seasonal or vacant.

[p. 64]

Synthesis of Work in the Building Box
This box is filled out after having finished surveying the building, indicating the count of all the elements related to the building.

[There is an image of the building work synthesis box]
This box should include all of the physical entities, or rather, counting the paper questionnaires 1, 2, 3, and 4; in addition to this, include in 1.1 the answers sent via the Internet.

Consider the work in a building being finished when all the questionnaires referring to dwellings of this building have been collected, either on paper or by the Internet (for those that were sent via SMS).

For counting the questionnaires to include on Line 1.1 (Dwelling number) consider:

Responses on paper - those that have responses with codes 1 to 5 in Question 1 (Type of dwelling).

Online response - questionnaires that have an SMS notification as a response.

According to the rules defined for homeless people surveyed on the street, the dwelling questionnaires are included in 1.3, the household questionnaires in 2.1 and the individual questionnaires in 3.1.

People experiencing homelessness surveyed in homeless shelters, should be counted in questionnaires in 1.2, 2.1 and 3.1.

In both situations fill out 4 if the case warrants it.
In case there are secondary residences on the date in reference, and there are only people present who are not residents, you should count one household questionnaire in 2.1 and the respective number of people in 3.3.

[p. 65]

7.2. Filling out the questionnaire and related concepts

The questionnaires used in the 2011 Census are designed for optical scanning, for that reason it is recommended that you use care when filling out and keeping the documents.

Don't use photocopies of questionnaires, staples, clips, rubber bands or white-out. Avoid folding the questionnaires.

[There is an image of the instructions for correctly filling out the questionnaires with examples]

When filling out the questionnaires you should keep in mind the following:

It is also very important to keep in mind that the questionnaires are related to one another, following a hierarchy that is shown by the numbering of each one.

[There is an image of a concept map showing the order of relationship of the questionnaires.]

[p. 66]

7.2.1. Building

This questionnaire is always and exclusively to be filled out by the enumerator.
In order to fill out the questionnaires you should ask the necessary questions of the building owners, doormen, or a resident who knows the answers.

What is a "Building"?

It is a permanent structure, with an independent access, covered and bounded by exterior walls or half-walls that connects the foundation with the roof and is designed to be inhabited by people or other purposes.

Therefore, a building is, in principle, a distinct structure:

With its own entrance;
Does not possess a regular connection with any other buildings;
Has its own water, electricity, gas, and other types of services such as trash;
Almost always has its own police number (or lot, block).
Which buildings should be surveyed?
Buildings that have one or more dwelling;
Structures designed to be a residence (dwellings, apartment buildings, etc.), unless they are vacant or used as secondary residences;
Structures that, although originally designed for commercial purposes, have been refashioned for at least one dwelling. That would be the case of a factory that possesses within it a dwelling for a security guard or an office building that has a dwelling for a doorman;
Barracks, mobile homes (tents, boats, caravans, etc.), or other dwellings in places not designed for living (in case that they are not in a building as described previously);
Structures that are for collective dwellings (hotels, pensions and roommate situations - retirement homes, orphanages, hospitals, school dormitories, prisons, etc.).

For census purposes, only buildings with at least one dwelling are considered for census surveys, not those used completely for other purposes.
You should check with and make contact with all buildings, even those that you are "pretty sure" are used totally for means other than habitation (sometimes a guard, groundskeeper, or owner, etc. reside there).

[p. 67]

Which buildings should not be surveyed?

Those that are designated for commercial purposes only;
Those that are under construction, and therefore, are not useable for living;
Those that are in ruins and unoccupied;
Buildings totally occupied by foreign embassies.
What should I do in case certain situations arise?

Some examples are provided about situations where you may have doubts when considering one or more buildings:

Structures in "convoy" are considered to be one building for each independent entrance;
Structures in "circle" or in "rectangle" are considered to be one or more buildings depending on their structure or as indicated by the number of independent entrances;
Consider "gated communities" as one or more buildings according to their structure or as indicated by the number of independent entrances;
In certain "rural homes" there may be doubts when considering a single building that includes the "house and its additions", or whether you should fill out a questionnaire for a principal residence and a questionnaire for each of its additions, (in cases of workshops, cellars, corrals, barn, etc.), but you should consider them as one building, as long as its characteristics (construction materials, age of the home, etc.) are those of the main home (residence). When there are additional buildings inhabited by families that completely make their private lives within these structures (cooking, sleeping, storing personal objects, etc.) you should consider these structures as independent buildings from the main residence.
How do you fill out the Building questionnaire, if you come across homeless people?

This is a situation, although rare, can occur. Whenever you find homeless people in the subsection, you must take the following actions when filling out the building questionnaire:

Fill out Question 1 - Geographic Location
Fill out Question 2 - Address, or name of street
Fill out Question 3 - Type of Building: other type of construction material.

Finish filling out the Building Questionnaire.

7.2.1.1. Filling out the Building questionnaire

Question 1 - Geographic Location
[There is an image of box for Question 1]

[p. 68]
Fill out the data for the Municipality and the Parish as geographic codes and the building number according to the instructions in Chapters 3 and 4.

Question 2 - Address

[There is an image of box for Question 2]

In order to complete the building identification, it is crucial to record the address as completely as possible.

Type of Street

If the type of street is Avenue, Street, Highway, Lane, Square, or … mark an X in the corresponding option. In case the answer is not available, write it in the space.

The designations for types of streets must be abbreviated, according to the following table:
List of abbreviations for types of streets

[There is an image of list of abbreviations for types of streets]

[p. 69]

Designation of Street
Write the name of the street. The name is the official designation usually attributed by the local government in order to identify the street in a given Location. In this field you must write equally:

The part of the name that indicates the honorary title, for example: "Doctor" in Doctor Francisco Sá Carneiro Street
The part of the name that is used to separate words, regardless of classification, example: "of the" in Street of the Beekeeper.

Building Prefix
If the type of Prefix is block, tower, lot, residence or building, mark an X in the corresponding option. In case of another answer, namely annex, warehouse, atelier, barracks, establishment, gallery, store, module, pavilion, tenement, farm, etc, mark an X under the option Other (6).

Building Designation
The building designation is an integral part of the address. In this field you should write the Name of the building or part of the building, for example: S. Rafael Tower, Miramar Building, including situations where there is a door number.

Door Number
In this field you should write the number of the building door designated by the police number.

Place and Locale
The fields Place and Locale are intended to make the address more comprehensive, allowing for the identification of one geographic area by its various denominations as they are normally known.
Taking the following example as a base,

Bartolomeu Dias Street, Lot 35, RC Left
Miramar Urbanization
Tavira
8800-313 Tavira Santa Maria

In the Place field you must write the designation Miramar Urbanization; in the Locale field you must write Tavira.

In the Locale field you must write the entire designation preferably without abbreviations. This information should appear by itself on the line immediately before the postal code. Filling out the Locale line should be done even in situations where the Locale is the same as the Postal Location.

[p. 70]
As a norm, the Place field allows you to write more detailed geographic references than the Locale, for example: neighborhood, urbanization, etc...

On the table below, you can see examples of types of names used for different parts of the country.

Agglomerate
Village
Borough
Pair
Complex
Condominium
Enterprise
Venue
Locale
Development
Place
Hill
Site
Urbanization
Villa
Postal Code
Write the 7 digit postal code. If you are unsure about this field ask the residents of the building.

Postal Locale
The postal locale corresponds to the locale associated with the Postal Code. If you are unsure about this field ask the residents of the building.

When the number of characters is too many to fit within the space provided for "Street Designation", "Place", and "Postal Locale", you must use abbreviations:

Articles such as "of" and "the" can be left out;
Titles (Doctor=Dr.; Engineer=Eng.) can be abbreviated and if extremely necessary can be left off;
Do not use punctuation with abbreviations, even typical abbreviations like 1st, 3rd, etc.
Leave one space between words;
For designating the street you must not abbreviate the first or last word (unless the first word is a title).

Whenever it is not possible to refer to a building by the name of the street and door number or any other easily identifiable characteristic, you must write in the "Street Designation" the name of the household representative you contacted, recording the place and postal code. The type of street must be left blank.
In the case of buildings that have entrances to different streets, you must consider for the identification of the building the placement of the main entrance. When questions arise as to which entrance is the main entrance, consider the one with the mailbox, or as a last resort the one that the residents indicate as the principal.

[p. 71]

Question 3 - Indicate the type of building

[There is an image of box for question 3]

There are two types of buildings:

Conventional building - building whose structure and materials are not precarious in design, would last at least 10 years, like apartment buildings or houses;

Other types of living structures - whenever the building is a barracks or other type of improvised construction, tent, trailer, boats, natural shelters, or shelters for people experiencing homelessness, etc.

Whenever you encounter other types of constructions, stop filling out the building questionnaire at this point.

Conventional buildings are distinguished by:

Conventional building, constructed for 1 or 2 single family dwellings
This category of buildings also includes those designed to hold 1 or 2 dwellings, for example, commonly known as one-family or two-family homes.

These buildings should be distinguished as isolated, terraced, or grouped.

Isolated -- buildings whose exterior walls do not coincide with any other buildings;
Terraced -- building whose walls only share one surface with another building, normally through symmetrical construction - two by two.
Grouped -- a building whose walls share more than one surface with other buildings, with an average of at least three buildings together.
Conventional Building, constructed for 3 or more single family dwellings

This category consists of all buildings designed to hold at least 3 dwellings, regardless of the number of dwellings actually occupied. Include in this category what are commonly known as apartment complexes.

[p. 72]

Example: The building was originally constructed for 6 dwellings, but there are only 2 presently occupied with residents, it should be classified as a conventional building, constructed for 3 or more single family dwellings.

Conventional building of another type

These conventional buildings do not correspond to the typologies previously described, such as a building completely occupied by a collective dwelling (hotel, retirement home, etc.), or a factory or warehouse that serves as a single-family dwelling.

Question 4 - What type of use does the building get?

[There is an image of the box for question 4]

This question aims to classify conventional buildings based on their use at the given moment of the census.

Building used exclusively for residential purposes - a building whose area is completely used for living and related purposes, such as parking, or social spaces.

They are classified here as buildings totally occupied for living.

Building mainly used for other purposes (commercial, services) - a building whose area is mostly (50-99%) used for living and related purposes, such as parking, or social spaces.

Buildings in this category could have a shop or an office on the ground level but the majority of the building is designed for living spaces.

Building mainly used for activities other than living spaces - building whose area is mostly used for activities other than living spaces.

Buildings with this classification have less living space than areas dedicated to economic activities, such as a factory with a small area where the night security guard stays.

Circulatory areas that are used for both residential and commercial areas and are not noticeably exclusive for one or the other should not be counted when calculating the space for building use.

For census purposes, buildings occupied exclusively by hotels, hospitals, prisons, should be classified as buildings used exclusively for residential purposes.

[p. 73]

Question 5 - Indicate the number of floors in the building

[There is an image of box for question 5]

The term floor is defined as each horizontal plane covered and superposed that divide a building and is intended to serve the purposes for which they were designed.

Consider as floors:

Ground level
Basements and sub-basements
Inhabited or in-use roof-levels

Also, partial floors with superposed boards must be counted as floors.

Although this situation may not be very common in residential buildings, there are machine floors, or rather floors that are exclusively designated for mechanical equipment such as the powerhouse, for elevators or ducts from air conditioning units. These floors should be counted as long as they possess headroom of at least 2.20 meters.

[To mark the number of floors, it is not enough to just check the number of dwellings or companies in the building.
There may be duplex apartments or underground garages that need to be counted as floors.]

Whenever necessary, check with the owner or one of the residents about the number of floors in the building.

[There is an image of end of question 5: If the building only has one floor skip to question 7]

Question 6 - Does the building have an elevator?

[There is an image of box for question 6]

The goal of this question is to find out if the building has an elevator intended for transporting people.

[p. 74]

Question 7 - Is the building entrance (or at least one of the entrances) wheelchair accessible?

[There is an image of box for question 7]

The following conditions need to be in place for a building entrance to allow access for wheelchairs:

The door of the building entrance, or at least one of the doors, must have a width of 0.80 meters (most doorways have this as a standard size);
The floor must be level without incline or decline;
In case of unevenness, for example stairs, these must be accompanied by a ramp, elevator, or platform lift as minimum conditions of accessibility. The ramp must be at least 0.80 meters wide, with gripping pavement and an incline that does not put the user at risk; the platform lift can be vertical or as stairs and must be appropriate for wheelchairs; the elevator must have a minimum capacity of 4 people and a door with a minimum width of 0.80 meters.

You must keep in mind that the response for this question is not related to the previous question; the building may have an elevator, but the minimum capacity could be less than 4 people or the door width is less than 0.80 meters.

Question 8 - Indicate the number of dwellings in the building

[There is an image of box for question 8]

The objective of this question is to count the number of dwellings used as a residence, or rather distinct and independent locales or spaces, bounded by walls and roof, existing in each building that permits one or more people to live.

Do not count a dwelling or a locale intended for living, which at the time of census taking is being used entirely for other purposes, such as an apartment intended for living and is at the moment completely occupied by a doctor's office, or an office, etc…

Example: If the building that was constructed for 6 dwellings and presently has 2 dwellings occupied, the answer to this question is 2, since this is the number of dwellings being used as a residence.

[p. 75]

The number of dwellings indicated will have to correspond with the number of dwelling questionnaires (single-family dwellings occupied or vacant and collective dwellings) for the respective building.

Question 9 - What year was the building constructed?

[There is an image of box for question 9]

The year refers to the period corresponding to:

The actual construction of the building;
Construction of the main part of the building (when different parts of the building were made at different times)
Or remodeling of the building, in case of buildings that have undergone transformations.

A building that has undergone a complete transformation refers to a remodel (preserving the front or not). That is, remodeling after a total or partial demolition of the existing building, that results in upkeep of the building's exterior, the height and a number of floors.

To tell the year that the building was constructed, you should find out from the owner, the doorman, or one of the residents about the year of construction or an approximate age.

In case of doubt, decide which seems the most appropriate, depending on the structure of the building or comparison with other neighboring buildings of similar characteristics.

Question 10 - What is the material that is used on the building exterior?

[There is an image of box for question 10]

In case there is more than one type of material in the exterior walls you must choose just one answer, corresponding to the material used in the majority of the walls.

[p. 76]

Traditional grout or marmorite -- situations when the wall overlay is made with plaster (typically, sand mixed with cement or lime) applied over the walls and painted.

Marmorite is made from a mixture of sand, cement, and granulated glass or stone, with a polished or rugged finish, which is applied over the wall.

Stone -- refers to a wall covering that is in plates or blocks of any type of stone, applied over the walls or as the base of the material. Walls, made with stone, to which no covering has been applied, and are in plain sight, should be classified as such.

Ceramic tile or mosaic -- pre-fabricated materials made of ceramic placed on the walls as a final outer layer.

Other (brick, wood, glass …) -- Wall coverings that have not been previously mentioned such as wood, glass, metal, etc.

Question 11 - What type of structural supports does the building have?

[There is an image of box for question 11]

Regarding the type of building structure you must identify the organization of the building's structural supports.

The structural supports are the floor/foundations and the elements that serve to support them (isolated columns or worked into the walls are most typical, or in some cases the walls themselves).

In addition to the structural supports, a building can have other complementary supports that are not used to support the buildings structure, such as dividing walls, wall coverings, isolating or decorative features that are not relevant to the question.

Note that a particular element may serve as a structural support in one building while in another it may be just a complementary element.

For example, in the older buildings the walls of the building front are structural supports when they hold up the floor, whereas in more recent buildings, made of reinforced concrete, the walls are not considered structural supports. Consequently, in addition to detecting types of building elements, you must verify if they are used as structural supports or not.

Information about the type of structure must be gathered from the owner, the doorman, or residents of the building, whenever the answer is not easily identifiable.

[p. 77]

Sometimes, you might not be able to get information from these sources. In these cases, you must consider the technical information from the following, which will help you to better understand the different structures.

Reinforced Concrete - The use of reinforced concrete in buildings, began to appear in 1935/40, being the dominant solution from 1955 on in the majority of buildings constructed.

Therefore, after that year, reinforced concrete was used as a structural support primarily in legally constructed buildings in urban areas. Likewise in rural areas and in small buildings this is actually the structure used.

At first glance, these buildings are typically characterized as allowing for more varied structures than older buildings.

In addition to the year of construction, other indicators that a building is made of reinforced concrete:

High number of floors (more than six above the ground)
Existing features, such as, large balconies
Tendency of openings (doors, windows or store front windows) to differ from the ground floor to the higher floors.
Grouted Masonry Walls - here are considered buildings whose weight-bearing walls are made of stone, brick or cement blocks, which are held together by some type of grout (mainly lime or cement).

This usually appears in urban buildings prior to 1950/55.

In general, the height of these buildings is no more than 5 or 6 floors above ground and at the ground level the openings are not usually much larger than on higher floors.

This is important because in some buildings it could indicate structural changes occurring after the original construction, such as inserting new structural elements that allowed for opening window spaces at the ground level. Apart from this, such buildings should be classified as having grouted masonry walls.

Buildings with grouted masonry walls are subdivided into buildings with plates and without plates. The distinction between the two is based on the composition of its pavement.

Masonry walls with plate are those whose floors are made of reinforced concrete. These are typically buildings constructed between 1935 and 1955.

Masonry walls without plate are those whose floors are not made of reinforced concrete, rather normally having wood floors. These are typically buildings constructed before 1930/1935.

Adobe walls or loose rock masonry - These are buildings with walls of very poor quality.
In principle, this modality applies just to older buildings in rural zones of smaller size (normally 2 floors or less).

The main characteristic of these buildings is that the thicker outside walls are made of adobe or mud (wooden structure of dirt mixed with mud) or of rock wall in which grout was not used to bind the rocks.

[p. 78]

Other - These are buildings whose construction does not fit with any of the previously mentioned modalities be they wooden, metal, or some other type of structures. These structures are not very common among Portuguese buildings.

In case that a building has more than one type of construction, choose the main type, selecting only one answer.

Question 12 - What type of roof does the building have?

[There is an image of box with question 12]

You must consider if the roof is sloped, a terrace, or mixed.

If the roof is sloped, you must indicate the type of covering:
Covered by ceramic tiles or concrete;
Covered with other materials (sheet metal, fiber-cement, wood, slate, etc.)

Question 13 - Is the roof in need of repairs?

[There is an image of question 13]

The type of repairs is noted in the following building components: roofing, structure, walls, and exterior framing.

In case that the building needs repairs, those repairs need to be classified as small, medium or large, or larger according to the following classification.

In order to classify a building with a defined level of need in repair (small, medium, large or larger) there should be verified at least the existence of one of the marked characteristics.

Every time a building has any of the marked characteristics that qualify it with more than one level of the need for repair, the highest characteristics in need must be taken into account.

[p. 79]

Repairs- Coverage

Small

Dirty roof or some damaged roof tiles;
Deficient drainage system (clogged);

[There is an image of damaged tiles]
Medium

Deformed roof tiles;
Broken or breathable roof tiles, allowing leakage;
Pavement fissures on the patio floor;
Leakage in the gutter pipe and rain gutter;

[There is an image of broken tiles]
Large

Large area of the roof damaged and dirty;
Rotten structure of the roof;
Need to replace roof tiles or other materials of the roof, or to waterproof the terrace;
Inexistent or out of order drainage system (irrecoverable);

[There is an image of damaged roof]
Larger

Greater portion of the roof with no roof tiles;
Covering material with larger portions of damaged roof tiles;

[There is an image of a roof with no roof tiles]

[p. 80]
Repairs- Structure

Small

Small cracks in the wall in some spots;
Wooden structure with some deterioration in some spots;

[There is an image of wall cracked]
Medium

Small but frequent cracks in the wall;
Peeled spots on reinforced concrete cover;
Signs of corrosion on reinforced concrete structure or on the metal structure;
Uneven pavement;
Rotten wooden structure and/or wooden structure infested (by termites or woodworm);

[There is an image of peeled and cracked reinforced concrete]
Large

Deep cracks or bursting of the some part of the building;
Deformed or inclined wall in the interior of the building;
Areas with visible corrosion;
Parts of the metal structure that are corroded or broken (staircases or entrances with no access);

[There is an image of deep cracks on the roof]
Larger

Unevenness on the foundation of the structure (cracks on the door or windows);
Inclined or cracked façade larger than 5mm in more than one spot;
Inclined pillars or beams or stone slabs with great deformation;
Deep cracks in larger portions of the reinforced concrete in more than one spot.

[There is an image of a deformed beam]

[p. 81]

Repairs- Exteriors walls and frame

Small

Swollen and dirty wall finish;
Deficient frame or broken glass from the frame;

[There are images of dirty wall finish and broken glass]
Medium

Lack of paint in larger areas;
Different finish showing previous deficient repairs;
Rotten wall paneling (along with the covering);
Frames with notorious deficiencies;

[There are images of different finishes and lack of paint]
Large

Degraded and swollen wall finish in some spots;
Fissures or absence of wall finish in some areas;
Rotten and broken wall paneling;
Broken or ruined decorative window sill;
Irrecoverable frames;
Broken entrance frame or with broken glass;

[There are images of rotten wall paneling and broken windowsill]
Larger

Unfinished wall, swollen or broken finish in large areas;
Gaps in the decorative stonework or in the frames for replacement;

[There are images of unfinished wall and broken frames]

[p. 82]

Question 14- Does the building have a frequent and organized collection service of solid waste?

[There is an image of box with question 14]

A building that has collection of solid waste means that it collects the production of solid waste of all the households in the dwelling collected by a public service in a frequent and organized manner even if it has containers next to the building.

All following questions must be answered only in buildings that contain 3 or more households (question 3, code 4). If the building in which you are gathering the data for the questionnaire does not have this criteria then stop here!

Question 15- Are the common spaces in the dwelling big enough to allow a wheelchair to enter them?

[There is an image of box with question 15]

Commons spaces are those in the interior of the dwelling in which there is access to other households, such as halls, stairs, corridors, etc.

This assessment should be done inside of the building, since you can only verify if those spaces are big enough to allow the use of a wheelchair in them.
A common space allows room for a wheelchair to access other spaces if they have the following conditions:

The doors, if any, have a width of 0,80 m;
There is an even entrance or at least one step;
In case that there is an uneven entrance, say for example, stairs, these can be modified by a ramp or a lift and has the minimum conditions for handicap accessibility;
The ramp has a width of 0,80m, and it has grip and it is safely inclined to prevent any danger to the person using it; the lifts can be vertical or the stairs can have appropriate access for a wheelchair; the lift must have 4 people capacity with a door that has a width of at least 0,80m.

[p. 83]

Question 16- What is the configuration of the ground level?

[There is an image of box with question 16]

This question helps to assess the vulnerability to earthquakes of the building.

The ground level is the first floor found on the ground level.

In case that the perimeter of the surrounding area is not all at the same level (the property is uneven) you must consider as the ground level the level closest to the ground.

With similar distribution to the higher floors- for example: the ground level has a bedroom equal to the ones on the higher floors, even if it has a different use, the distribution of the room has similar dimensions to those in the higher floors;

With ample room in the interior of most of the space- for example: the space used as a business or as a parking lot, being different from those in the higher floors;

With isolated columns in most of the space- the building is settled on isolated columns, having walls in limited areas for example in the entrance of the building.

Question 17- is the stand-alone building five times larger than the buildings next to it, or does it share a minimum of ¼ of its surface with others?

[There is an image of box with question 17]

This question has the objective to assess if the building is:

Stand-alone building- A building in which the exterior walls are not shared with another building. Stand-alone buildings are frequently "apartments" or constructed in a "tower", in other words, these buildings do not have any other stand-alone buildings next to it.

Building five times larger than the buildings next to it- A building that is higher than the buildings next to it. It is a building in which the higher levels are not shared with others and are superior to them at least five times the number of levels of the next door buildings on either side.

Building that shares a minimum of ¼ of its surface with others- A building that even if it has the same level as the next-door building has contact with it in which it shares a minimum of ¼ of its entire surface with others.

To record Yes in this question the building needs to have any of the previously described qualities.

[p. 84]

[If the answer to this question is yes, you completed the questionnaire for this building!]

Example 1:
Building A has a next door building on its right side therefore it is not considered a stand-alone building, since the number of levels is smaller than five times the building to the side.

Building D is considered a stand-alone building regarding the buildings on its sides, since it have a higher number of levels of at least five times more than those on its sides.

[There is an image of buildings A and B; and an image of a stand-alone building]

Example 2:
The answer for building B is YES, since contact with the next-door building is less than ¼ of its surface. According to the contact, building A has a greater than ¼ of the surface of building B - The answer for building A is NO.

[There is an image of the contact space of both buildings]

[p. 85]

Question 18- Does the building have a rounded corner, is terraced or grouped?

[There is an image of box with question 18]

Mark Yes every time a building has at least one building next to it.

Example:
In this case the answer for building A is NO and for buildings B and C is YES (they are grouped).

[There is an image of three buildings, two are grouped]

The proportion of contact among the buildings is superior to ¼ , therefore the buildings are considered grouped.

The answer to buildings A and D is Yes (they are grouped).

For buildings B and C the answer is No (they are in between other buildings)

[There is an image of front buildings in a diagonal row]

[p. 86]

Question 19- Is the building taller (more than two levels) than those next to it?

[There is an image of box with question 19]

You must mark YES every time a building is more than two levels "taller" than the lowest level of the neighboring building on either side.

Example:
For building B the answer is No since the buildings next to it are not more than two levels taller.

For building E the answer is Yes since it is more than two levels taller than any of the buildings next to it.

[There is an image showing Yes and No examples of tall buildings]

7.2.2. Dwelling

What is a "dwelling"?

A dwelling is an enclosed and independent place that is built, rebuilt, expanded or transformed or is used for living purposes with the condition of not being used for other means during the period of reference.

It is enclosed because it is delimited by conventional walls or of other type, and it is covered and allows an individual or a group of individuals room for sleeping, cooking or as a shelter separated of other collective members.

It is independent because its members do not have to go through any other dwellings to enter or leave the place where they live.

Dwellings are also those shared rooms for living purposes by (a) family(ies) that inhabit the space or isolated rooms close to it that where built next to a dwelling for living purposes and are destined to a family (rooms, kitchen, bathroom, etc.).

[p. 87]

Dwellings are also:

Mobile homes (tents, boats, caravans, containers, etc.), barracks and improvised constructions in places not destined for housing, but that during the census period were used as a housing facility by at least one family;
Constructions that were not built with the purpose for housing, but that have been rebuilt or transformed for housing purposes and that during the census period are occupied as such;
Collective dwellings (hotels, pensions and the like, homes, convents, prisons, etc.) functioning as such during the census period. As we will see below, these dwellings are collective dwellings and will be enumerated with the Collective Dwelling Questionnaire.
What is not considered a dwelling?

Sites built for housing but that at the census period are not being used for living purposes, such as, for example, an apartment built for housing but that is completely use as a doctor's office, or office, etc..

There are two types of dwellings for the census: single family dwelling and collective dwelling!

A dwelling is defined by:

-- the group of individuals that inhabit it
-- by its own characteristics.
Single Family Dwelling

A single-family dwelling is destined to house, usually, one family and it is not use for other means during the census period.

Single-family dwellings can be of two types:

Conventional dwelling- is a place that has a room or many rooms in a permanent fixed building or structure that has an independent entrance with direct access to a front yard or pathway in the interior of the building (staircase, corridor, or passage among others). Isolated rooms built with enough space or transformed to house conventional families are considered part of it.

Non-conventional dwellings- is a place that does not satisfy entirely the conditions of a conventional dwelling because of the precarious conditions of its construction, or because it is mobile or improvised or was not destined for housing but functions as a permanent residence of at least one family during the census period.

These should only be considered if they are occupied during the period of reference.

In this group are included shacks/rudimentary wooden houses, mobile housing units, improvised within a building or other inhabited place.

[p. 88]

Collective Dwellings

These are dwellings that house a big number of people or more people than one family and that during the census period are functioning, occupied or not by at least one or more individuals, independently if they are residents or are only present.

If a collective dwelling is used seasonally but during the census period is not functioning then it should not be enumerated.

Collective dwellings can be of two types:

Dwellings such as hotels and the like- a collective dwelling that in its entirety or in part has a fixed structure or a group of structures that are destined to lodge more than one family with no common goals and as per fee such as a hotel, a pension or guesthouse among others.

Communal quarters- a collective dwelling that in its entirety or in part has a fixed structure or a group of structures and it is inhabited by a larger group of people under the guide of an authority or common law, linked by a common objective or personal interest.

In this group are included institutions of social services (nursing homes, orphanages), education (boarding schools), health (hospitals, health centers), work, religion (convents, monasteries, etc.), military, prisons and other types (not mentioned before such as those of humanitarian character).

7.2.2.1. Filling out the Single Dwelling questionnaire

In this questionnaire the answers are exclusive and should be marked according to the situation that corresponds to it in each dwelling.

It is the responsibility of the enumerator to fill out: the dwelling identification, I- type of dwelling, II- Occupancy status

Dwelling identification

Proceed as instructed in chapter 4.

I- Type of dwelling

[There is an image of the section in the questionnaire]

[p. 89]

Conventional Dwelling
A conventional dwelling is a place that has a room or many rooms in a permanent fixed building or structure that has an independent entrance with direct access to a front yard or pathway in the interior of the building (staircase, corridor, or passage among others).
Include: isolated rooms built with enough space or transformed to house conventional families are considered part of it.

Non-conventional dwelling

Shacks/rudimentary wooden houses- non-conventional dwelling built independently with old, used or rustic materials.

Mobile housing units- non-conventional dwelling not fixed in a location or that it is mobile (boat, trailer, among others). These include trailers, tents, trailer home, etc.

Improvised within a building- a non-conventional single-family dwelling situated within a permanent structure (mill, barn, garage, among others) that was not remodeled or altered to accommodate living;

Other inhabited places- these include places that have people living, without any direct human effort to make it inhabitable. These include caves and natural shelters.

SA [acronym in Portuguese for homeless] (Homeless)- in case that a person is found homeless, you must indicate the code SA and proceed as mentioned in chapter 2.

Consider a person homeless if he/she, during the census period, is found living in the street or other public space such as gardens, metro stations, parking ramps, bridges or overpasses, building arches, or the person that, even though she/he spent the night in a homeless shelter (overnight shelter) is forced to spend a number of hours a day in a public area. In the previously mentioned situation, such a person even though he/she might eat and sleep in a homeless shelter, he/she would have to leave the following morning.

Situations that would be excluded from the concept of homeless:

People who live in abandoned buildings
People who, though not having a dwelling that could be classified as regular residence, during the census period were found present in collective dwellings such as hospitals, shelters with residential validity, residential shelters, etc…
People who, although lacking a permanent residence, at the moment of the census period were found in dwellings of friends or family;
People who live in natural shelters, for example caves.

For operational purposes, people who do not possess a dwelling that can be considered permanent, but during the census period reside in hospitals, pension rooms paid by social security, reintegration apartments, shelters that function as residential units or in the house of a friend or family, cannot be considered under the concept of homeless. In such cases, these people would be considered residents of the places where they are found in the census period.

[p. 90]

II - Occupancy Status

[There is an image of the response box for Occupancy Status]

First, you must distinguish if the dwelling is occupied as a usual residence, secondary residence or if it is vacant.

Usual Residence- an occupied single family dwelling that constitutes the usual or main residence for at least one family.

Seasonal or secondary use - an occupied single family dwelling that is used periodically and in which no one holds permanent residence.

Vacant - unoccupied conventional single family dwelling that is available for sale, rent or demolition or some other situation at the moment of the census taking.

The following situations are explained in detail:

For Sale - the dwelling is on the market to be sold;

To Let - the dwelling is available to be occupied by someone in exchange for payment, or rent.

For Demolition - when the dwelling is going to be destroyed
Other Cases - the dwelling is vacant for reasons that don't fit any of the aforementioned situations, for example, the case of an abandoned dwelling or one that is so deteriorated that it can only be inhabited after appropriate repairs or reconstruction.

If the dwelling is used as a secondary residence or is vacant:
Fill in the question 1 - Address of dwelling
Finish filling out the questionnaire for this dwelling!
Verify if there are any people present who are not residents and in such case fill out the household questionnaire until part C.

If the dwelling is a usual residence the questions must be filled out by the household reference person or some resident of the dwelling!
Turn in the questionnaire with the dwelling identification duly filled out!

[p. 91]

Question 1 - Address of Dwelling

[There is an image of the box for question 1]

The address must be as complete as possible, with all existing fields filled out.

Recording the telephone number and email are intended to facilitate contact as needed to complete the statistical operation.

Question 2 - Does the dwelling have running water?

[There is an image of box for question 2]

The difference between the public and private water supply systems is based on the ownership of the system. A public water supply system normally requires a payment based on water use as read by a meter.

Public water supply - when water is supplied in exchange for payment based on the consumption indicated on the meter.

Private water supply - when the water is property of a particular person(s);

When the dwelling has water piped in to only an outside installation, for example, a kitchen or bathhouse located in the patio you must record in one of the "yes" options depending upon it being public or private.

No, but there is running water in the building - when the dwelling does not have running water within it, but it does exist within the building. This could include situations in which the dwelling has running water in the patio, but not within any of the rooms (kitchen, bathroom, …);

No running water is available - when there is no running water in the dwelling or the building.

[p. 92]

Question 3 - Does the dwelling have a toilet?

[There is an image of the box for question 3]

The term discharge mechanism refers to the flush valve, flow meter, etc., or rather the mechanical system for flushing water inside the toilet.

Dwellings with outdoor toilets or buildings whose landings have a toilet for exclusive use by the dwelling are considered as having a toilet, choosing either "Yes, with a discharge mechanism" or "Yes, without a discharge mechanism depending on the situation.
On the other hand, there could be a building whose toilet is on the landing for use by two dwellings, in which case the answer should be "No, but there is running water in the building".

Question 4 - Does the dwelling have bathing or shower facilities?

[There is an image of box for question 4]

Bath or shower facilities are those that permanently hooked up to a water supply and drainage system that allows water from the bathroom to be evacuated from the dwelling.

You must not consider the mere existence of a bathroom (connected or not to a drainage system) as proper bathing or shower facilities, even in stand-alone fashion, nor are improvised facilities with suspended recipients, filled by hand, used as a shower.

Question 5 - Does the dwelling have a sewage disposal system?

[There is an image of box for question 5]

Sewage disposal system refers to all permanent fixtures that allow residual water to be evacuated from a dwelling to the outside.

Public sewage system - public sewage system occurs in cases where a disposal system collects all of the sewage and channels it through a central drainage pipe.

[p. 93]

Private sewage system (septic tank,...) - a septic tank is a specially designed receptacle that by means of appropriate piping, receives the wastewater from one or more dwellings with specific sterilization processes.

Other type (open septic tank, ditch,...) - wastewaters are disposed of in an open septic tank, ditch, creek, etc…

Question 6 - Does the dwelling have air conditioning?
[There is an image of box for question 6]

Consider as air conditioning any mechanical equipment for climate control that allows a person to control the temperature, humidity, quality or speed of the air in a given space, even serving only one room or a group of rooms within a dwelling.

Question 7- What is the main type of heating available in this dwelling?
[There is an image of box for question 7]

In case there is more than one type of heating device used you should choose the one that is most frequently used.

Consider central heating as a system that diffuses or distributes heat by means of a network of hot water pipes or hot air, produced by centralized heater (air conditioner, boiler, heat exchange, heat pump, etc.).

The heat recuperator can be considered as central heating or non-central heating, depending on whether or not it is connected to a system of hot-air distribution. Hence, for a heat recuperator that is installed in a fireplace, not connected to a hot-air distribution system you must choose the option "Heat Recuperator". In cases where the heat recuperator is connected to a hot-air distribution system it must be considered as central heating.

The air conditioner can also be considered as central heating or not (as mobile or fixed units).

[If the option is "none", go to question 9]

[p. 94]

Question 8 - What is the main source of energy used for heating this dwelling?

[There is an image of box for question 8]

In case the dwelling uses more than one type of energy, you must choose the type that is used most frequently.

Question 9 - Indicate the useful floor space

[There is an image of box for question 9]

Consider the useful floor space of the dwelling as the value that corresponds to the surface of the dwelling (including bedrooms, interior hallways, bathroom facilities, closets, other similar spaces and built in wardrobes) measured by the perimeter of the interior walls that bound it, not counting tracks up to 30 cm, interior walls, partitions, or ducts.

The useful floor space is considered within the bounding walls of the dwelling, also, the surface area of porches, terraces or patios are not included, even if they are enclosed.

For dwellings that occupy multiple levels, the useful floor space of the dwelling must include the surface area of the various floors and the base area of the stairs within the dwelling.

The area of outside rooms, attached or separate, but constructed for the purpose of existing as part of the dwelling must be considered as any other rooms used for living by the occupants of the dwelling, such as the kitchen, bedrooms or bathrooms. The answer to this question is not very simple, in some cases, people do not know the area of floor space in the dwelling. When this is the case, try to obtain an estimated amount based on the sum of a number of individual rooms in the dwelling. Sometimes, it is easier to understand the area of a smaller space, for example, you can use a space that is occupied by a queen bed as a reference of approximately 4 sq. m.

Question 10 - Indicate the number of rooms of the dwelling

[There is an image of box for question 10]

[p. 95]

Keep in mind that a room is a space, within a dwelling, bounded by walls, with an area of at least 4sq. m and a height of 2m, for the most part. The following are considered within the definition of room, the bedrooms, the dining rooms and living rooms, rooms in a basement or inhabited cellars, etc.

Although the following might comply with the definition of a room they are not considered as such:

The kitchen;
Hallways, porches, balconies;
Bathrooms, pantries, or entranceways;
Spaces designated exclusively for commercial activities.

Rooms designated for the sole purpose of commercial activities should not be counted as such (for example: in a dwelling with 5 rooms, 2 are used for a doctor's office or office, you should only count 3 rooms).

Mixed rooms, or rather, rooms used for another activity, but also used for living purposes must be counted as rooms in the dwelling (for example: a living room that is used simultaneously as a workspace for a seamstress).

External rooms, attached to or separate from the dwelling and intended to be integral parts of the dwelling, must always be considered as long as they are used for living purposes by the household, for example like a room.

If the dwelling is non-conventional (barracks, mobile, improvised or other): Stop filling out the dwelling questionnaire here!

Question 11 - Does the dwelling have a parking space or garage?

[There is an image of box for question 11]

The parking space is the physical space, covered or not, that is used solely by the occupants of the dwelling, to park at least one automotive vehicle. The parking space is considered as the space associated with the dwelling that is part of the respective section, or not a part of the section but is designated to it and situated within the building.

If the dwelling occupants use a parking space that is rented or loaned but that does not pertain to the dwelling it should not be included.

A parking space used for other purposes, such as, cleaning, it should be counted as a parking space, as to observe its existence as a parking space and not as its current mode of utility.

[p. 96]

Question 12- What is your occupancy status concerning this dwelling?

[There is an image of box for question 12]

This question is related to the occupancy status of the dwelling's residents in its totality or in part.

Owner or co-owner: this includes situations in which a dwelling is occupied completely or partially by the owner, likewise in situations where the dwelling is property of more than one person.

Owner- deed holder of the dwelling property and has total and exclusive rights to its use, attainment and sale.

Co-Owner- deed holder of the property for a dwelling, collectively with one or more people.

Owner under a collective property regime of a housing cooperative - situations where the ownership is collective with maintenance done by the members of the housing cooperative within the dwellings.

A member of a housing cooperative is someone who is given rights to live in a dwelling in exchange for dues and maintenance to the property of the cooperative dwelling.

Tenant or sub-tenant - Situations in which a written or verbal agreement exists that allows a person to occupy, all or part of, a dwelling in exchange for a regular payment.

Tenant - household member who is given the right to temporary use of the dwelling, in whole or part, in exchange for a regular rent payment.

Sub-tenant - a household member that rents the dwelling in whole or part, in exchange for a payment from another entity or person who does not belong to the household but who is a tenant of the dwelling.

[There is an image of bottom of question 12: Tenant or Sub-tenant and go to question 14]

Other situation (granted free of charge, caretaker) - situations in which the space is granted for use free of charge, or in cases where occupancy of the dwelling is associated with a contract in which, directly or indirectly, a value is attributed, for example, caretaker, security guard, etc.

[There is an image of option for other situation and go to question 17]

In situations where a dwelling occupancy status is composed of people with different conditions, the ownership must be determined by the dwelling representative, or rather the household representative.

When, in the same dwelling, there is more than one household, the ownership will be considered as the representative of the "primary" household (household number 1).

[p. 97]

Question 13- Do you pay financial charges resulting from the purchase of this dwelling?

[There is an image of box for question 13]

This question should only be filled out for dwellings occupied by the owners. If the dwelling is rented or sublet or falls into some other category this question does not require a response.

The option "No" applies to dwellings that, despite the method of acquisition (purchase, inheritance or other), are completely paid.

For dwellings where there is finance charges from the purchase must be recorded per the respective scale of monthly charges.

Consider the dwelling owner as having finance charges from the purchase of the dwelling when:

The dwelling is the property of persons who live there and acquired it by means of a bank loan or other source that has not been liquidated: in this case the individual immediately becomes the owner of the property, however, as collateral for the loan, the dwelling itself is mortgaged, with the finance charges constituting the amortization of the capital and interest paid by the debtors;
The dwelling is the property of persons who acquired it through resolvable ownership, in which people have the right to occupy and live in a dwelling after a quantitative payment over a period of various years, which at the end they become owners of the property. This applies to dwellings built or acquired for social housing by the State, its autonomous organizations, public institutions, municipalities, private institutions who have social obligations or housing cooperatives.

You must consider the monthly cost of principal and interest as a debt payment of a loan for the acquisition of one's own house. The value of the monthly loan paid for purchase should be reported for the month immediately prior to the census period.

Any other type of charges related to housing whatever it may be, for example insurance, and loans for repairs done within the dwelling must not be counted.

In case the charge is not quite defined by the financial institution, the enumerator must record what she/he calculates it to be.

[p. 98]

If the dwelling is occupied by the owner or co-owner: Stop filling out the dwelling questionnaire here!

Question 14- What type of lease contract is associated with this dwelling?

[There is an image of box for question 14]

[This question is only filled out for those dwellings that have renters or sub letters.]

Fixed term contract - Rental contract with a fixed duration whose term cannot be less than 5 years or more than 30 years or it is fixed for a special purpose.
The five-year contract automatically becomes renewed once the term is up and for successive periods of three years, if others are not contractually obligated. Either of the parties can reject the renewal.

Contract of indefinite duration - A rental contract that terminates when one of the two parties declines the legal terms.

A declination of rent does not merit a justification, however it must be made with at least 120 days' notice; a claim against the landlord can only be made in situations under legislation.

Social rent contract- this is the contract in which the value of the rent is reduced given the social need or assistance of the family.
This applies to the rent for places constructed by the State, the local or regional administration, public institutions and IPSS (Portuguese Social Service Institute). The financial aid programs available for rental subsidies, for example program Porta 65 are not included. In those situations you must consider the type of contract.

[There is an image of zoomed-in instruction to skip to question 16 in case of sublet]

[p. 99]

Question 15- When was the lease contract for this dwelling celebrated?

[There is an image of box for question 15]

This question should only be filled out for rented dwellings.

You must mark the date in which the lease was written regardless of whether or not the value of rent has changed. As a rule the lease should not be before the date of construction or remodeling of the building. If this is the case, confirm if the building remodel was included in the lease. In that case, the date of the lease contract could appear to be after the date of construction/remodeling of the building.

Question 16- Which group corresponds to the monthly rental value of this dwelling?

[There is an image of box for question 16]

This question is only filled out for rented, let or sublet dwellings.

The term rent means the monthly amount paid in exchange for occupying a dwelling, per contract, in other words, a monthly quantity given to a landlord in exchange for a place to live.

The different groups of monthly rent value refer to the monthly amount given by the renter.
As such, if the lease is not on a monthly basis, you must convert the amount to a monthly value.

[p. 100]

Question 17- Who is the owner of the dwelling?

[There is an image of box for question 17]

This question is only filled out for rented or leased dwellings or dwelling in another situation.

7.2.2.2. Filling out the Collective Dwelling questionnaire 100

It is the responsibility of the enumerator to fill out this questionnaire. The enumerator must collect all data needed with the help of the person responsible for the collective dwelling!

Identification of the Collective Dwelling

Proceed as indicated in chapter 4.

Question 1- Type of Dwelling
[There is an image of box for question 1]

A Collective Dwelling is a dwelling destined to lodge or host a large number of people and that during the census period functions as such and is occupied or not by one or more persons,

[p. 101]

regardless of whether they are residents or are present. The collective dwellings are classified as:

Dwellings such as hotels and the like- a collective dwelling that in its entirety or in part has a fixed structure or a group of structures that are destined to lodge more than one family with no common goals and as per fee for their staying.

Included are hotels, hostels, pensions, guesthouses, touristic sites in rural or urban areas, agro tourism, etc.

Communal quarters- a collective dwelling that in its entirety or in part has a fixed structure or a group of structures and it is inhabited by a larger group of people under the guide of an authority or common law, linked by a common objective or personal interest.

In this group are included institutions such as:

Institutions of social services- this includes places of temporary housing for children or youth, orphanages, nursing homes, senior housing, shelter homes or shelter for victims, transitional living homes, home stay for pregnant women, assisted living for handicap people, etc.

Education- this includes boarding schools, university dorms, etc.

Health- this includes hospitals, health centers, clinics, etc.

Work - this includes boarding houses, barracks, etc.

Religion- this includes convents, monasteries, etc.

Military- this includes army headquarters, military hospitals, and other collective dwellings for the military.

Prisons- this includes prisons, prison hospitals and other places that serve as collective dwellings for the prison system.

Other types - this includes not mentioned or classified before.

Question 2- Address
[There is an image of box for question 2]

The address must be as accurate as possible with all the boxes filled in, including the name of the institution or establishment if any.

[p. 102]

The telephone number and the e-mail have as its objective aid in any necessary contact with the person to facilitate the gathering of statistical data.

If in the collective dwelling there are residents:
Fill in the Institutional Household Questionnaire or a Conventional Household questionnaire accordingly. Then distribute the needed Individual Questionnaires.

Question 3- People present non-resident

[There is an image of box for question 3]

Indicate the number of people that are non-residents of the collective dwelling but are present at 00:00 hours on March 21 and will not return to their permanent residence until 12 hrs. that day.

In hotels, pensions, and the like you need to count the guests and the staff that have not left at 12hrs on March 21.

For all people record present in the collective dwelling their names, surnames and sex.

[There is an image of the box where you record the name, surname and sex of the present people]

In case that there is more than 230 people who do not reside in the collective dwelling, use an additional page. Fill in the identification of the dwelling, of the questionnaire and then numbered any additional pages.

[p. 103]

[There is an image of Identification Box for Dwelling questionnaire and question 3]

7.2.3. Household

What is a "Conventional Household"?

A Conventional Household is a group of people who reside in the same dwelling and have legal or de facto relationships with each other, and occupy an entire dwelling or part of a dwelling. Additionally, one independent person who occupies a part of or the entire dwelling constitutes a conventional household, in this case of just one person.

For all intended purposes, from this point on a conventional household will be referred to as "household".

The following are also considered as making up part of the same household:

Individuals who, having no kinship relation, share meals and income with the household in addition to residence - people who live within the common household economy, or rather, division of residence, meals and food, even without having any familial relation make up a single family household;
Internal domestic workers, as long as they do not move from the respective household for all or most weeks.

The household questionnaire includes all those that correspond to the concept of "conventional household".

What types of situations should not be considered as belonging to the same household?

Residents who do not share kinship relations with other members of the household should be considered as independent households.

If residents within a dwelling do not share a common kinship or economies (division of residence, food and income), each person will constitute one household.

[p. 104]

What is an "Institutional Family"?

An Institutional Household is a group of people residing within a collective dwelling whom, regardless of family relationships between them, observe a common discipline, are beneficiaries of the objectives of an institution and are governed by an internal or external entity of the group.

Who is considered a resident of the dwelling?

Residents of a dwelling are:

People who, at the time of the census period, live at the regular place of residence for a continuous period of at least 12 months prior to the census;
People who arrived at the regular place of residence within the 12 months prior to the census, with the intention of staying there permanently for a period of at least one year.
People who were temporarily absent from their regular place of residence for a short time, within the previous 12 months, for work, vacation, or other reasons are still considered as residents.

You must also consider residents of Portugal, foreigners who have been living in the country for more than a year, or have the intention of residing in the country for at least a year, except for:

Foreign diplomats or members of a foreign armed forces (and their families) on official missions in Portugal
Foreign tourists in Portugal (assuming that they are there for less than a year)
Foreign workers who cross the border on a daily basis to get to work.

Who are not considered residents of the dwelling?

People who are absent for a year or more from the dwelling, or who are absent for less than a year, have the intention of remaining absent for at least a year are not considered residents of a dwelling.

Likewise, do not consider people who are present non-residents as residents.

Who are considered present non-residents of the dwelling?

These are people who do not reside in the dwelling in which for some reason they are present during the 00 hrs. of March 21st, and will not return to their residence until 12 hrs. of that day.

Other people considered present non-residents are:

Foreign members of diplomatic relations and their families; that live in their own residence outside their embassies.
International military members and their families; that live in their own residence outside military quarters in national territory;
Foreigners on a touristic trip, on a work or business trip;
[p. 105]
Foreigners in Portugal for less than a year with the intention of staying in the country for a period of less than year;
Immigrants residing abroad for more than a year and are temporarily in Portugal with no intention of staying longer than a year.

What is the permanent residence of a person?

The permanent residence of a person is where that person spends most of his/her time, for sleep.

For most of the population this concept does not cause any confusion, given the definition of what is considered a resident in a dwelling.

However, you need to pay attention to the following special cases:

a) The people who have more than one place of residence are considered residents of the place in which they spend most of their time, or where they do most of their household chores.

b) The people that live outside their home due to work (in Portugal or abroad), but that come back all or most weeks to their household where their families live or where they do most of their household chores.
For example, professors with a long distance commute.

c) People travelling during the census period, are considered residents of the place where their families live or where they do most of their household chores.

d) The people that declare a new place of residence must be considered residents of their current household.

e) Basic education students living in boarding schools, residential houses or private homes, in Portugal or abroad, during the census period, will be considered residents of the household where their families reside.

For example, children living in a boarding school.

f) Higher education the students living throughout the country that do not work will be considered residents of the household where their families reside.

g) Higher education students studying abroad for more than a year or with the intention of staying abroad for a period of at least one year, are considered residents of the country where they study, and as such they will not be enumerated where their families reside. For example:
A person in the Erasmus Program during the census period must be considered resident of the country in which he/she is part of the program if the duration of the program is longer than a year; meaning, if the time that the person has been studying there is already for a year or in total will be a full year.
A person studying graduate school for only 6 months in London is not considered a resident of that country, and must be considered a resident of the household where their family resides.

h) Students living outside their homes but with a remunerated job, independently of the level of study they are studying, will always be considered residents of the dwelling in which they live during their study and not their family residence.

[p. 106]

i) A child that alternated his/her residence between his/her parents (for example after they divorce) must be considered a permanent resident of the place in which he/she spends most of her/his time. When the child spends equal amount of time in both residences, then his/her permanent residence is the place in which he/she is during the census period. This same rule applies for "elderly" people rotating the residence of their children.

j) The people that live in institutions during the census period and plan on staying there for 12 months or longer are considered residents of that institution.
For example: inmates, in patients or elder people living in nursing homes, hospitals or clinics are not considered residents where their families reside, but of the institution they live in.

k) Individuals who are absent due to work abroad for less than a year with no intention of remaining there for a period longer than a year, are considered residents of the place where their families reside.

l) The nomadic population or homeless populations are considered residents of the place where they are found during the census period.

Some situations are handled with a special process in which the enumerator will not intervene, which are the following cases:

1- People who pertain to the diplomatic body, military attaché, and similar jobs that are connected with the Ministry of Exterior Business absent for longer than a year or for less than one year but with the intention of staying for a year (these people will be considered residents of the MNE).

2- People on board ships, in other words, merchant marines or fishermen that reside, usually on board ships or those who are embarked for a longer period than a year or that have the intention of being on the ship for a year (these people are considered residents of the ports in which they are registered or their boats are registered).

3- Military workers and their families residing in military quarters, such as, army quarters, air force bases, Portuguese military bases, military schools, military hospitals, military mess halls with lodging (these people are considered residents of army quarters).

4- People living abroad due to military missions for at least a year or with the intention of staying a full year (these people are considered residents of the MDN).

The people are always enumerated in their place of permanent residency!

[p. 107]

What is meant by the household reference person?

A household reference person is the member of the family considered as such by the other members, which resides in the household, is of older age and preferably is the head of household (a person that owns the dwelling, in other words that his/her name is on the house's title).

The person who is the household reference person, must be a resident of the dwelling, even if there is only one more person of the family (who can be there or not during the census period). In the families in which this situation is not clear the household reference person can be the oldest person.

All conventional families have a household reference person.

It is crucial to understand the concept of permanent residence to assure the each person only has one permanent residence. This way, we avoid that people in the country are enumerated twice or not counted. This principle also applies in the international context, in which each person must be enumerated in one country only.

Remember that the people are enumerated in their permanent households:

1. Common situations

[There is a table that displays the situations described below.]

If a person resides in a permanent household then the place in which the person is enumerated is the permanent household.

If a person resides in a permanent household but currently is on vacation or on a business trip then the place in which the person is enumerated is the permanent household.

If a person does not have a permanent residence (it is a common situation for children of divorced parents or elderly people) then the place in which the person is enumerated is the residence in which [the person] spends most of the time and does household chores. When the person spends equal amount of time in both residences, consider the place of residence where the person is during the census period.

If a person works somewhere else in Portugal or abroad, though regularly returns home (for example once a month) then the place in which the person is enumerated is the permanent household.

[p. 108]

2. People living in collective dwellings

[There is a table that displays the situations described below.]

If the places of residence are hospitals then the place in which the person is enumerated is the collective dwelling if the person is there for a year or longer or has the intention of staying there for a full year. In the hospital, most of the people there must be enumerated as present but no resident. There are some cases in which you cannot figure out the actual situation. In these cases consider the person as a hospital resident.

If the places of residence are prisons then the place in which the person is enumerated is the collective dwelling if the person is there for a year or longer or has the intention of staying there for a full year. In prison, most of the people are enumerated as residents because they are there for more than a year.

If the places of residence are other type of institutions, such as nursing homes or orphanages, then the place in which the person is enumerated is the collective dwelling if the person is there for a year or longer or has the intention of staying there for a full year. There are some cases in which you cannot figure out the actual situation. In these cases consider the person as a resident of the institution.

3. Students

[There is a table that displays the situations described below.]

For basic education students living within the country, the place in which the person is enumerated is the permanent household in case that the student does not work. In case that the student works then he/she must be enumerated in the place where he/she currently lives.

For higher education students living within the country, the place in which the person is enumerated is the permanent household in case that the student does not work. In case that the student works then he/she must be enumerated in the place where he/she currently lives.

For basic education students living abroad, the place in which the person is enumerated is the permanent household in case that the student does not work. In case that the student works then he/she must be enumerated in the place where he/she currently lives.

For higher education students living abroad, the place in which the person is enumerated is abroad, as long as they live there for a period of a year or longer or if they have the intention of staying abroad for a full year. In case that the student works then he/she must be enumerated in the place where he/she currently lives.

[p. 109]

4.Foreigners living in Portugal

[There is a table that displays the situations described below.]

For foreigners residing in Portugal for more than a year or who have the intention of staying for a period of at least a year, the place in which the person is enumerated is the place where they reside in Portugal.

For members of the diplomatic body or military forces and their families, the place in which the person is enumerated is abroad, in their country of origin. In case that they live in their embassies or headquarters they are considered as present non-residents.

5. Portuguese people working abroad

[There is a table that displays the situations described below.]

For Portuguese people living outside of Portugal for a year or with the intention of remaining abroad for a year, the place in which the person is enumerated is the place of residence abroad.
In Portugal these people are considered present non-residents in case that they are visiting Portugal.

For Portuguese people living outside of Portugal for less than year with the intention of returning, the place in which the person is enumerated is the permanent household in Portugal.

6. Other situations

[There is a table that displays the situations described below.]

For people on board ships, the place in which the person is enumerated: If on board ships or those who are embarked for a longer period than a year or that have the intention of being on the ship for a year, these people are considered residents of the ports in which they are registered or their boats are registered. If on board ships for less than a year with the intention of returning soon then in their permanent households.

For people who pertain to the diplomatic body, military attaché, and similar jobs, the place in which the person is enumerated: People absent for longer than a year or for less than one year but with the intention of staying for a year connected with the Ministry of Exterior Business will be considered residents of the MNE. If absent for less than a year with the intention of returning soon then, in their permanent households.

For military workers, the place in which the person is enumerated: People absent for longer than a year or for less than one year but with the intention of staying for a year connected with the Ministry of Defense they will be considered residents of the Ministry of Defense. If absent for less than a year with the intention of returning soon then in their permanent households.

For nomadic population or homeless population, the place in which the person is enumerated is the place where they are found during the census period.

[p. 110]

7.2.3.1. Filling out the Household questionnaire

It is the enumerator's responsibility to fill out the Household identification section during the collection period.

In dwellings with more than one household, each household of the dwelling must fill out its own questionnaire.

Some example situations:

One person lives in the dwelling- that person constitutes a conventional household;
2 friends live in the same dwelling and share some housing costs- each person constitutes a conventional household of a single person;

2 couples live in the same dwelling, but they do not have any kinship relation and do not share living costs - each couple constitutes a conventional household of two people;

A family comprised of a mother and a son, live with an uncle - this constitutes a conventional household of three people;

A group of people live in a nursing home, receiving subsistence support from the institution- in this case we are not in front of a conventional household - in this situation we have an institutional household that needs to be enumerated with the collective dwelling questionnaire.
Household Identification

Proceed as indicated in chapter 4.
The questions in part a, b and c must be filled out by the household representative or a resident of the dwelling that belongs to the household!

A- Indicate the number of people of this household who usually reside in this dwelling including yourself.

[There is an image of part A]

All people that reside in the dwelling and have a kinship or de-facto relation with each other must be included. In case that there are more than 6 people in the household, you must record the total number of residents in the household, identifying the first 6 in the questionnaire and the remaining with an additional questionnaire.

[p. 111]

B-Write the name of everyone in the household who resides in this dwelling and answer questions 2, 3, 4 and 5

1. Full Name - For the reference person you must record the full name of the person, and for the remaining members of the household you only need to record their first name and surname. When you record the name of the people in the columns, remember that each person is associated with a number. This number helps to identify the members of the household and must be used in the answers of questions 3, 4, and 5.

[There is an image of question 1]

The following questions (2-5) must be answered by all members of the family with exception of the reference person.

2. What is the relationship of person X with the household reference person?

For each person, you need to mark the kinship relation to the household reference person (person 1) according to the options listed.

In case that the kinship relation does not appear on the list, you need to choose "Another relative", for example, in case of an uncle, cousin, brother-in-law, step-mother/father, or the option "Another non-relative" when there is no kinship relation with the respective person, for example, the domestic worker who lives in the household.

[There is an image of question 2]

Kinship relations are considered to be family relations by blood, for example, if a mother of one of the partners in a consensual union resides in the dwelling, she must be considered as the mother-in-law of the household reference person's partner.

[p. 112]

3. Does person X live with his/her spouse or partner?

[There is an image of question 3]

In case that the answer is Yes, you must indicate the number of the person in the household to who is considered the partner/spouse in a consensual union. This number is the one that is at the beginning of each column (person 1 or person 2, etc.)

[There is an image showing the number that corresponds to the person]

If the person does not have a consensual partner/spouse or if the spouse/partner resides elsewhere, you must mark the option "No/Not Applicable".

4. Does person X live with his/her father?

[There is an image of question 4]

If the answer is Yes you must indicate the number given to the father. This number is the one that is at the beginning of each column (person 1 or person 2, etc.). If the person's father does not live in the household you must record the option "No/Not Applicable".

5. Does person X live with his/her mother?

[There is an image of question 5]

If the answer is Yes you must indicate the number given to the mother. This number is the one that is at the beginning of each column (person 1 or person 2, etc.). If the person's mother does not live in the household you must record the option "No/Not Applicable".

[p. 113]

C- Indicate the name and sex of everyone who does not reside in this dwelling but was present on March 21

[There is an image of part C]

All people who do not reside in the dwelling, even if for some reason were there present at 00 hrs. on March 21st and will not return to their permanent households until 12 hrs. of the same day, must be registered. For each person present non-resident (visitor) you must record their name, surname and respective sex. If in the dwelling there is more than one household, the people who are present non-residents must be enumerated with the household that they hold a relation. If in one dwelling there are more than five people who are present non-residents you need to use an additional household questionnaire.
Sometimes there are dwellings whose household questionnaire only has part C (present non-residents) filled out. This is a frequent situation in University or beachfront areas predominantly with secondary residences.

In this situation, do not forget to enumerate the household questionnaire as well as the dwelling questionnaire and the building questionnaire.
[When there are only people who are present but non-residents in a dwelling, fill out not only the building questionnaire and the dwelling questionnaire (of seasonal use or secondary residence), but also the household questionnaire.

[p. 114]

Example 1: Filling out the form for a family of 3 people: father, mother and son.

[There is an image of example household questionnaire]

[p. 115]

7.2.3.2. Filling out the Institutional Household questionnaire 115

It is the enumerator's responsibility to fill out this questionnaire in its entirety!
The listing of people and filling out the questionnaires must be completed by the person responsible for the institutional household; in this situation the enumerator must always verify that the listing is accurate.

Household Identification

Proceed as indicated in chapter 4.

Question 1- Indicate the number of residents of the institutional household registered in this questionnaire

All people who reside in this dwelling must be counted regardless of the relation among one another; they obey a common set of rules and benefit from the institutions goals.

[There is an image of question 1]

The Institutional Household includes:
All the people who have lived in the institution for more than a year, or will live there for at least 12 months (per the requirements of the institution).

Not included in the institutional household:

People who, although reside in the dwelling are not subject to the rules of the institution or its benefits.
People who live in the institution for less than a year, or have the intention to stay there for less than a year.

[p. 116]

Question 2- Write the name of everyone in the institutional household

Record the name and surname of everyone who resides in the institutional household.

[There is an image of question 2]

If the institutional household is composed of more than 99 people, fill out as many institutional household questionnaires as you need, without forgetting to follow the same numerical order of the residents.

Do not forget: For each resident in the institutional household, an individual questionnaire must be filled out.

7.2.4. Individual

7.2.4.1. Filling out the individual questionnaire

It is the enumerator's responsibility to fill out the identification section of the questionnaire.
When you collect the questionnaire, fill out the identification section and match the person's order number given in the household or institutional household questionnaire (person 1, person 2…)

Question 1- Name and Surname
[There is an image of question 1]

[p. 117]

You must record the name and surname of the person.
If there are two people with the same name, in order to distinguish them you need to record the relation of the two people.
Example: Antonio Alves (father)
Antonio Alves (son)

You need to explain to the people that recording the name allows for verification of the person counted, to avoid any confusion or duplication of data when filling out the questionnaires.
Additionally, it allows for establishing the kinship relations in case of doubt.

Question 2- Sex

[There is an image of question 2]

This question does not present any difficulties to fill out. However, you must verify when you collect the questionnaire if an answer was given. In case there is no answer, record the sex according to the name.

Question 3- Where is your usual residence?

[There is an image of question 3]

At this dwelling and lives here most of the year- For people who reside in the dwelling for most of the year;

At this dwelling, but does not live here most of the year- For people who, even though they spend most of the year elsewhere this dwelling is still their primary residence.

Examples:
A student that lives away from their family and does not work and lives in a University residence in Coimbra;
A professor who works in Albufeira in which he is during the moment of the census period, but his wife and children reside in Abrantes.

Question 4- On March 21st at 00:00, were you present in the dwelling?

[There is an image of question 4]

[p. 118]

Present- All persons who reside in the dwelling and are present during the time of the census period (12:00 AM on March 21st). or who return home by 12:00 PM that same day.

Absent - All persons that reside in the dwelling, but were absent at the time of the census period and did not return to the dwelling until after 12 PM of the same day.

Examples:
Someone who is traveling for business, work or to visit family or friends.
Someone who is absent due to an overnight shift at work and will not return until 12PM of the census day.

Question 5- Date of Birth

[There is an image of question 5]

The answer to this question is very important.

If the person does not remember his/her date of birth, the enumerator must ask about other member's date of birth or important events to obtain it.

Question 6- What is your legal marital status?

[There is an image of question 6]

You need to record the legal marital status of the person, regardless of their marital situation.

Married- Someone legally married and lives with the respective spouse.

Separated, but still legally married- All people who, after getting married have separated but still have not recognized the separation legally or divorce in court or by the Civil Registry.

Divorced- Someone who after being married opted to dissolve the marriage in court or by the Civil Registry (divorce).

[p. 119]

Examples:

If a person is still legally married but is separated from his/her partner without a legal divorce, you should choose "Separated, but still legally married";
If a person lives in a consensual union and their marital status is single, you should choose the option "Single".

[There is an image of zoomed in response for married skip to question 8]

Question 7- Do you live with a partner in a consensual union?

[There is an image of question 7]

A consensual union refers to a situation in which two people of the opposite or same sex live together as a couple without being legally married.

Question 8- Nationality (indicate the place of residence of your mother when you were born)

[There is an image of question 8]

This question asks about the nationality of the population, having as reference the place of residence of the mother on the individual's date of birth and not the place corresponding to health center where the person was born.

If the mother lived in Portugal, you must indicate the corresponding municipality:
If it coincides with a parish or the municipality where the individual actually resides you must choose the respective option;
If it is some other, indicate the name of the respective municipality.

[p. 120]

If the mother lived abroad:
In a country mentioned on the questionnaire, mark the corresponding country;
If she lived in a foreign country not mentioned in the questionnaire, you must indicate the country writing in capital letters in the boxes provided.

Indicating the country should be done with reference to currently existing borders and designations.
Example: An individual that was born in the ex-colony of Mozambique in 1966 (a place where the mother held residence), you must respond Mozambique.

Question 9-What is your nationality?

[There is an image of question 9]

If the individual has foreign nationality, and only one, you must write the nationality in the space provided.

If the individual has more than one nationality (double nationality) you must distinguish if any one of them is Portuguese. If this is the case, you must mark "Portuguese and another".

If the individual has double nationality both foreign, you need to distinguish if any of them pertains to a country in the European Union. If this is the case, you must fill out the option "Two foreign nationalities, one of which is from a European Union country, indicate the EU country".

If neither of the nationalities pertains to a country in the European Union, you must indicate a country in the option "Two foreign nationalities, none from a European Union country, indicate a country".

If the individual does not have any nationality you must choose "Stateless". Stateless means someone who does not hold citizenship of any nation, or rather a person that is not considered a national by any State.

If the individual is in a naturalization process, indicate the nationality that currently have and not the one pending.

The indication of the country must be given considering the borders and designations that currently exist.

[p. 121]

Question 10- In the following questions indicate the degree of difficulty you have, on a daily basis, in doing certain activities due to health or old age problems (aging).

[There is an image of question 10]

In this group of questions the objective is to indicate the degrees of difficulty people have doing specific daily activities due to health problems or aging.

Understand in this context, the following:

Health- The general condition of the body or mind, referring to physical integrity, vitality and the lack of illness;

Problems- perceived by the individual in terms of loss or absence of physical, mental or emotional well-being. Including specific health problems such as illnesses or chronic conditions, a missing limb or organ, or any other type of deficiency. Also includes, vague difficulties not always related to health issues, such as depression, retardation or disability, drug addiction, accident injuries, etc.

[p. 122]

Aging- you must not take into account the individual's age but do take into account situation that can eventually develop due to age such as senility, loss of sight or hearing, debilitation of motor skills, memory loss, for example.

The degree of difficulty resulting from the self-evaluation of each person will present some level of subjectivity.

The answer can be given directly by the individual or by means of a third person when the individual does not know or cannot respond.

The answers should indicate as accurately as possible how the individual completes daily activities, ranging from a completely capable to completely incapable.

In order to consider the existence of a difficulty, the difficulty must have been noticeable for at least 6 months. This duration means that the difficulty is significant enough to the person's life, not merely a temporary problem (even if it could a serious matter).

[For children who, given their age, cannot perform the indicated activity in 10.3, 10.4, 10.5 and 10.6 you must choose the option "no difficulty or little difficulty".]

Question 11- Have you ever lived outside of Portugal for a continuous period of at least one year?

[There is an image of question 11]

People who respond Yes must answer questions 11.1 (indicating the country where they resided) and 11.2 (indicating the year of entrance in Portugal).

If the person resided in more than one country you must respond relative to the last country of residence abroad.

If the person established residence in Portugal more than one time, you should respond relative to the year of the last entry.

For children who are less than one year old, you must indicate that they lived abroad since their mother lived with them outside of Portugal during this time.

[p. 123]

Exception: People who were abroad on diplomatic or military missions should be considered as having resided abroad, even if they were abroad for periods longer than a year.

Question 12- Where was your place of residence on 31 December 2009?

[There is an image of question 12]

If the individual resided in the same dwelling that they currently do you should choose the option "in the same residence".

If the individual resided in another dwelling you should choose the respective option depending upon whether or not it was in the parish where the individual currently lives- "in another parish where you live" in the first case, and in "in another parish of the municipality where you live" in the second case.

If the individual resided in another municipality you must indicate the respective municipality in the space provided.

If the individual resided abroad you must indicate the country of residence, according to the designation of the current country.

People that marked "not yet born" end here the filling out of the individual questionnaire.

[p. 124]

Question 13- Where was your place of usual residence on 31 December 2005?

[There is an image of question 13]

If the individual resided in the same dwelling where she/he currently lives choose the option "In the same residence".

If the individual resided in another dwelling you must choose the appropriate option for whether or not it coincides with the parish or municipality of the current residence - "In another residence in the parish where you live" in the first case or "In another residence in another parish of the municipality where you live" in the second case.

If the individual resided in another municipality you must indicate the respective municipality in the space provided.

If the individual resided abroad you must indicate the country of residence, according to the designation of the current country.

Question 14- Literacy

[There is an image of question 14]

Able to read and write - If the individual knows how to read and write, even with difficulty, is able read a newspaper or write a simple sentence.

Not able to read and write - If the individual does not know how to read and write any type of information, even if it is simple. If the person only knows how to write his/her name, numerals, reads but cannot write, or reads and writes memorized sentences, that person is considered as not able to read and write.

[p. 125]

Question 15- Are you attending or have you ever attended the education system?

[There is an image of question 15]

The education system is the system under the Ministry of Education and the preparation systems that give certifications recognized by the Ministry of Education that is equivalent to different levels of schooling in the education system.
The frequency of professional courses is considered as long as the course is recognized by the Ministry of Education and has an equivalent level in the education system.
The validation system and certification of competencies (RVCC) in the New Opportunity Programs is normally considered part of the educational system. In some cases, for example Senior Universities and language institutes, since they do not have an equivalent in the educational system's level of schooling are not considered to be part of it.

Attending - In order to mark this option, the person not only has to be enrolled in school, but also must attend classes regularly and perform work at the appropriate grade level.
You must also mark this answer for children in pre-school (from 3 years or age).

Attended, but no longer - Choose this option if the person does not attend school either because he/she has finished studying or has dropped out.

Never attended - This option must be marked for individuals who have never attended school.

Regularly this situation refers to the person who has never registered to enroll in school. Additionally, it applies to children who are not of age to attend and have not started pre-school.
[There is an image of the zoomed in Never Attended answer with skip to question 19]

Children who have not started entered the formal educational system must end their individual questionnaire here.

[p. 126]

Question 16- What is the level of education you are currently attending, or the highest level you have attended, even if not complete?

[There is an image of question 16]

If the individual is studying, you must indicate the year in which he/she is studying. If the individual does not currently study, but did before, you must indicate the highest level he/she attained whether or not he/she completed it.

The options to the answers are the following:

Pre-school - This is the earliest stage of the formal education system, designed for children from three years old until they enter the basic education system. Pre-school takes place in nurseries, childcare centers, or school facilities for that matter.

1st, 2nd, 3rd, or 4th year - This is the level of schooling that starts at age 6 and corresponds to the first four years of obligatory basic education. It corresponds to the first cycle of basic education or former primary education.

5th or 6th year - are the two following years of cycles for basic schooling.
It corresponds to the second cycle of basic school, or the former preparatory degree.
Here is included:
Former preparatory degree of schooling via television;
The first cycle of secondary school (1st and 2nd years);
The former supplementary basic education (5th and 6th grades);
The former preparatory degree for technical schools.

7th, 8th, or 9th year- These are the three years following the second cycle of basic schooling.
It corresponds to the 3rd cycle of basic education.
It includes the following:

Former 3rd, 4th and 5th year of the lyceum program;
Former commercial industrial and agricultural course and the like;

10th, 11th, or 12th year- This is a cycle of three years that follows the basic school and has as its goal, to deepen the students' knowledge and prepare them for the workforce. It is organized predominantly by courses that follow up the previous one, and courses that focus on the daily activities of society.

[p. 127]

It corresponds to secondary education.

It includes:

Former courses of the lyceum program (6th and 7th years);

Former preparatory courses for technical or professional training (commercial/industrial courses, etc.);

Pre-university year
Post-secondary education- Post secondary education is not higher education, although it prepares youth and young adults for qualified professions that benefit them in the workforce. The course is comprised of both schooling and practice in the workforce.
It requires a diploma for a technical degree and professional qualification of level 4 (known as Technological Specialization Courses)

Bachelor's- A course of three years consisting of academic, scientific and cultural education for professionals that results in a bachelor's degree. In this case, preparation courses, teacher preparation courses, agricultural courses and others officially considered Associates degrees.

Licentiate- A course given by an institution of higher education that when completed results in a degree of Licentiate. It comprises technical, scientific and cultural formation that allows for a specific area of focus and an accurate professional development.

Masters- A course that deepens the knowledge of a specific scientific area, restricted to the sciences in order to do research and results in a Master's degree.

Ph.D.- A process to acquire the level of doctor by an institution of higher education in the area of knowledge or specialty. This degree requires an original thesis specially designed for this field of study and the creation of curricular units for investigation according to the rules and norms of the degree. People who attend or are attending professional development courses (courses that are not integrated into the official educational system and carry out the preparation for a specific profession), can be verified by one of two ways:

If the course of study is equivalent to a level of the official education system, you must select the level of education that corresponds.
If the course of study is not equivalent to a level of the official education system, the level of schooling is not changed and therefore you must select the level of schooling that the person had at the beginning of his/her professional studies.

Example:

If the individual holds a degree or is attending school to be a hairdresser, administered by the Institute of Employment and Professional Training, which requires at least a 6th year of schooling to enter and is equivalent to 9th grade in the official school year, you must choose the corresponding option - "3rd stage of basic education".

If the individual is going to obtain a Master's degree regardless of the year of study, you should record the answer "Master" as the answer to Question 16- What is the level of education you are currently attending, or the highest level you have attended, even if not complete?

[p. 128]

In order to facilitate the equivalencies of education levels for the current and former systems, see the following table.

[There is an image of table with level equivalences.]

[p. 129]

Question 17- What is the highest level of education that you have completed?

[There is an image of question 17]

To record the level of education completed, implies that the person has completed the last year of school for that level.

Examples:

The person that is in 12th year and marked "10th, 11th, or 12th" in the previous question, must respond in this question "3rd stage of basic education" since that person has not concluded the final year of that level.

If the individual is studying to attain a Master's degree regardless of the year, you must record "Master" for the answer to Question 16- What is the level of education you are currently attending, or the highest level you have attended, even if not complete? This means that the answer to question 17 -What is the highest level of education that you have completed?
"Secondary education" or licentiate for situations in which the first cycle of studies has been completed and the person has obtained the number of required credits. In order to facilitate the equivalencies of education levels for the current and former systems, see the following table.

[There is an image of table with level equivalences.]

[p. 130]

Question 18- If you are a tertiary level graduate (bachelor, licentiate, master's or Ph.D.), indicate the name of your course.

[There is an image of question 18]

This question should only be recorded by people who have completed a higher level of education, meaning that in question 17, the answer provided must be one of the last 4 options.

When the person has more than one level of education, you need to record the highest level attained. In case that the level is the same, you need to indicate the one related to the profession that the person exercises or exercised or currently works in.

Question 19- Where is your place of work or study?

[There is an image of question 19]

If the person is a worker/student (works and studies) you must answer according to the place of work.
The option "at home" includes the following situations:

The person works in a professional activity within his/her own home, for example, a seamstress/tailor, an accountant, a doctor or a lawyer that have an office out of their home, etc.
The person works for their own business in an establishment within their own home (store/shop, coffee shop, office). For example, in the same building the person lives on the first floor above a coffee shop that the person owns.
An agricultural laborer that resides that resides and works in his/her own farm.
In this category, you must not consider people linked to domestic chores or activities, or studying at home after class.

[p. 131]

People with no fixed or permanent job who at the beginning of the census period do not have one, must consider the place of employment. If they work for their own business with no established place of work, you must answer the last place where they worked.

[There is an image of the zoomed in response "At home" or Not Applicable Skip to question 23]

Questions 20, 21 and 22 must be answered by people who work and study and reside for most of the year in the dwelling (Question 3, option 1)

Question 20- How long does it take you on average to get to your place of work or study?

[There is an image of question 20]

Indicate the average travel time the person takes from his/her house to the workplace or school.
Only consider one-way travel time, not two-way.
If the person is a worker/student (works and studies) you need to answer according to the place of work.

Question 21- What is the main mode of transport you use to travel between home and work or home and place of study?

[There is an image of question 21]

[p. 132]

In case a person uses more than one mode of transportation to travel back and forth between home and work or home and place of study, you must indicate only one mode of transportation. The one that is used for most of the trajectory, in other words the one that is used to cover long distances.

If a person is a worker/student you must answer in relation to the place of work.
The option car also includes those vehicles provided by a business or workplace for private use.
The option motorcycle includes motorized vehicles of two or three wheels and #4 motorcycles.
The option bicycle includes also motorized bicycles.
The type of transportation by taxi/bus must be included in "other".

Question 22- Do you use any other mode of transport to travel between home and work and home and place of study in addition to that indicated in the previous question?

Mark Yes for all people that use more than one mode of transportation daily to travel between home and work or home and place of study.
If a person is a worker/student you must answer in relation to the place of work.
All persons less than 15 years of age have finished completing this questionnaire.

Question 23- In the last 12 months, what was your main source of income?

[There is an image of page 23]

If the person has more than one source of income, you must indicate only one taking into consideration the main source of income.

[p. 133]

Work- This comprises all people who live primarily from a job whether it is remunerated or not.
The people that work with non-remuneration for a family member, must select this option as long as they consider the work sufficient to cover the family costs (a worker that works for a family-member with no salary but is supported by the family).
A non-remunerated job for a family member is considered a job of at least 15 hours during the week in reference which contributes directly to a business, farm, or office that earn profit and is owned by a family member.

Retirement/Pension- All the people who live mainly from a pension or retirement due to aging, savings, disabilities, due to an accident on the job, social pension, etc...

Unemployment benefit- This includes all people who are unemployed and live mainly from unemployment benefits, in other words, subsidies from the government such as total or partial unemployment benefits, among others.
If the person is an employee, but does not receive any type of unemployment benefit, you must record the answer according to the main source of income.

Benefit in respect of an accident at work or occupational disease - This includes all individuals who are unable to work and receive benefits due to an accident at work or an occupational disease.

Social integration income - This integrated income belongs to the system of solidarity (non-contributable) as part of the integration program in which a benefit is attributed to someone in need due to some economic or social need and can work thereby assisting with any integration in a professional, social or work environment.

Other temporary benefits - This includes temporary benefits due to accidents, illness, maternity leave, etc.; and are not included in any of the previously mentioned benefits.

Property or entrepreneurial income- Includes individuals whose principal income consists of rent from property, interest, profit, dividends, ownership rights, etc.

Social support - Includes people whose principal mean of subsistence is provided by the State, Public Organizations or Private Institutions of Social Welfare, by means of social programs or other, or rather, individuals whose main mode of survival is from public assistance, that may or may not come in form of shelter;

Supported by household- includes people who live with the support of their own family.

Example:
Housewife who only works on household chores and does not have any other type of income, younger children or those that do not work and that have no other source of income (whether they are students or not), etc…

Other- Only classify here people who are not included in any of the previous situations, for example, those who live off of gifts, scholarships, etc.

You must keep in mind that the Scholarships of Social Action, are not considered as payment for work, in this case the beneficiaries must choose the option "Other", however, a Research Scholarship given by a private or public entity who subsidizes research of scientific, technological or specific nature must be considered as remunerated work.

[p. 134]

Question 24- In the week of 14-20 March did you work?

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Consider a person who worked, not only the one who did it for one hour, but that received payment (in cash or in any other type).

Answer Yes in the following cases:
A person who worked at least for one hour, with a payment in cash or kind;
Worked as an unpaid family member for a minimum of 15 hours ;
An apprentice or intern, who worked at least one hour and received payment in cash or in kind;
A student, menial laborer, retired or in pre-retirement, but worked for at least one hour and received payment.
Someone who produces goods exclusively for domestic consumption (auto consumption), as long as it consists of a considerable portion of the total family consumption.

Actually, many professional or higher education courses require internships as part of their program. Any time that the internship is remunerated the answer to the question must be "yes".

Answer no in the following situations:
If the individual works for an employer, but did not work for reasons such as, temporary illness, maternity leave, vacation, accidents at work, out of work due to technical difficulties, inclement weather or other reasons.
Unemployed individuals, students, menial laborers, disabled people, retired, or in any situation that results in early retirement, and those who do not work during that week.

[There is an image of "Yes" answer that skips to question 29]

Question 25- Indicate the reason(s) why you were unable to work in the week of 14 - 20 March:

[There is an image of question 25]

[p. 135]

On holiday, sick, on leave, on layoff, or other situations of temporary work interruption but maintain the contractual relationship with the company - If the person did not work due to temporary reasons, not losing any contractual relation with the company, for example, due to vacation, personal leave, conflict with work, on strike, on leave for studies or professional development, family situations, temporary suspension of work due to inclement weather or improper facilities, layoff (temporary part time job), accidents of mechanical and electrical issues, and any other temporary absence, etc.

[There is an image of the answer above that skips to question 29]

Permanently unable to work- a person that is unable to work due to disabilities and may or may not receive a pension.

[There is an image of the answer above that skips to question 36]

Unemployed- includes all people of 15 years of age or older and that during the week of reference were unemployed, or without a job, remunerated or not and that were able to work for a remuneration or not.

Retired- a person that does not work and receives a pension or retirement payment for aging or from savings.

Student- a person that is studying any level and does not work nor is unemployed.

Doing housework- a person that mainly does housework chores in his or her own home.

Any other reason- when a person is in a situation not mentioned above.

Situations of active work such as a person that works and studies is always considered as a worker, whether remunerated or not , if he/she is a student but is looking for work and is available to work is considered unemployed.

Whenever an inactive person could be counted in more than one situation of inactivity (students, menial laborers, retired, pensioners or retired by own means) the option to answer must follow this order:

1st-Retired
2nd-Students
3rd-menial laborers
4th-Other situations

Whenever a person is contracted for work with a starting date after the period of reference (work will begin after the 20th of March), is considered as unemployed.

[p. 136]

Question 26- Have you ever worked?
[There is an image of question 26]

Consider that the individual worked for at least an hour and receiving payment in exchange (in money or kind).

Yes for individuals who worked even if it was in a temporary job or for a short time.
No for individuals that never worked.

Question 27-Are you or have you been looking for a job?
[There is an image of question 27]

If the person was looking for a job you must indicate how long ago the person was looking for a job.

Consider the following as looking for a job:

Contact with an Employment Center or a business that finds work for employees (employment agency);
Contact with employers;
Contact personnel who find employment;
Post or response to classified advertisements;
Completion of tests or selection interviews;
Searching for land, furniture, equipment or licensure solicitation or financial aid to create one's own business.

When the individual is registered in an Employment Center, you must consider him/her as looking for a job as the last contact made with the Center.

[p. 137]

Question 28- If you found or were offered a job would you be available to start work in the week 14-20 March or in the two following weeks?

[There is an image of question 28]

Yes for the people who wanted to work and were immediately available to work.
No for people that did not want to work or wanted to work but were not able, rather they were doing something that impeded them from starting work.

[There is an image of the answer above that skips to question 36]

Answer questions 29-35:

Employed people
Unemployed people who did work
People that are not included in either of these situations skip to question 36.

Questions 29-35 must be answer with reference to the same job

[p. 138]

Question 29- What is your main occupation?

[There is an image of question 29]

Occupation is the profession or type of work, paid or not, that corresponds to a particular title or professional degree, constituted by a group of tasks that make up the work toward the same goal and that require similar knowledge.

An occupation is a complex notion, in which you should consider the function or professional category inherent in the tasks that are performed in the respective occupation.

An occupation should be indicated in a clear and precise manner.

Examples: Painter, First grade teacher, an agricultural machine operator, paper maker, HVAC technician, etc.

Many times after obtaining an answer there remains a difficulty to clearly identify and classify (codify) the occupation. Sometimes the title used for the occupation can refer merely to the sector of activity or a professional task.

For example:

Public Servant- could include administrative assistant, technical director, janitor, etc.

Construction Worker- could be a carpenter, painter, bricklayer, scaffolding operator, mason, etc.

Textile Worker- could be a textile dyer, weaver, sewing machine operator, bobbin worker, etc.

If the person prefers more than one occupation you must indicate the one that took up most of his/her time during the census week, or if the same amount of time was spent indicate the one that generated more income.

If during this week the person performed an activity that was very different from his/her regular job (due to vacation, etc.), you must indicate his/her regular job.

If the person was unemployed and looking for work during the reference week you should respond according to the last occupation that the person had.

[p. 139]

Question 30- Describe the main tasks carried out in the occupation indicated in the previous question

[There is an image of question 30]

The objective of this question is to complement the previous question, and thereby obtain the codification of the occupations with maximum rigor.

Examples: A person manages a small retail business; repairs automobiles; performs tasks associated with human resources; drives semi-trucks operated, regulates and supervises a wood working machine, etc.

Question 31- Indicate the number of hours you usually work per week in the occupation indicated?

[There is an image of question 31]

Whenever a person has more than one occupation you must respond according to the main profession.

You should choose the option with the number of hours corresponding to the number of hours the person works in one week in their main job.

You must count the weekly hours that the person works regularly, including extra hours, whenever they occur regularly. Also include time spent at work performing tasks such as preparing work equipment, preparation and maintenance of tools.

If the person was unemployed or looking for work during the week of reference, you should indicate the number of hours that the person worked in their last job.

[p. 140]

Question 32- Indicate your professional status in the occupation indicated?

[There is an image of question 32]

This question attempts to know the condition of the person who works in their occupation or rather relate the work to the dependence on the person who performs it.

If the person has more than one role, during the week in reference, indicate what took up the most time.

Employer- this is the owner, partner, or main stockholder of the business in which he/she mainly works, and typically has one or more paid employees under his/her supervision.

Self-employed- is a person who works for his/her own accord, or in association with another person and does not have paid employees.

Employee- is a person who works for an employer, business, State, etc. receiving a wage.
A person that does military service, voluntarily or by contract are considered employees.

Family worker- is considered work done for a family member and is not paid, all people who work at least 15 hours during the reference week and that directly contributed to the operation of a family business, farm, or professional office that produced profit and belongs to a relative.

Active member of a producers' co-operative- if the person is a member of a producers' co-operative of goods or services in which his/her main occupation is that must choose this option. This also includes workers for self-managed businesses. Paid employees of a cooperative that were not members must choose the option "employee".

Other situation- This includes all situations not previously mentioned.

For situations in which the difference between employee and self-employed is not clear, you must determine which one is the best fit, according to the work conditions (when and where the job is performed, how much pays, etc.).

In case that the person defines these conditions for themselves, the person is considered self-employed, in cases where the employer defines the conditions, the person is considered an employee.

Therefore, people that receive the so-called "green receipts" even if they are self-employed, must be classified with the option "employee" since they verify the following conditions: set work place

[p. 141]

within an organization, set hierarchy, and defined schedule. In case these conditions are not verifiable, then the answer should be "self-employed".

If a person was unemployed and was looking for work during the week in reference, you must indicate the situation in which the person last worked.

Question 33 - What is the main activity of the company or organization where you practiced the occupation indicated?

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Main activity is the type of economic activity developed in a business or establishment in which the individual performs his/her main activity during the week in reference.

The description of main activity must be precise: instead of "Public servant" you must indicate, for example Financial Distributor, Hospital, Middle School, Court, Social Security, etc. Instead of "Industry" you must indicate shoe factory, textile factory, woven goods factory and instead of "Business" indicate bulk sales, or specialty dealer, etc.

If a person works in a business with many establishments, you need to indicate the activity of the establishment or workplace, and not the main activity of the business.

Example: a person works in a shoe store (a salesperson) that belongs to a business whose main activity is the production of that product, you must indicate specialty dealer and not shoe factory.

If the person is self-employed, you must indicate the type of activity that the person does.

Example: accounting, furniture retailer, mechanic auto-repair shop, etc.

If the person works as an employee, you must indicate the activity of the business.

Example: merchandise shipping business, auto body painting garage, hotel, restaurant, textile mill, secondary school, Municipal City Hall, etc.

If the person is a business administrative assistant, but mainly provides services to another business, you must answer according to the activity of the business that the person works for.

People who work for security or cleaning services, must be considered as part of the establishment for which they render services, and not the place where they perform their duties.

Example: A security guard works for a security services business and works at a mall, you must answer private security and not a mall.

[p. 142]

Temporary workers must be considered as doing the economic activity of the company who hired them and not the temporary work company.

If during the week of reference, the person was unemployed but looking for a new job, you need to record the last job they had.

Question 34- What are the main goods produced or services provided by the company or organization where you work?

[There is an image of question 34]

The objective of this question is to complement the previous question, and thereby obtain the codification of the occupations with maximum rigor.

You must describe the main goods produced or services provided by the company for which the person works.

Examples: Clothing sales, bakery, road construction, health care, legal support, etc.

Question 35 - Indicate the number of persons regularly working in the company or organization where you practice the occupation indicated?

[There is an image of question 35]

You must count the people that regularly work in the establishments or its branches.

If a person is self-employed, mark that there is one worker. In case that the person works in association with one or more people, though self-employed, you must indicate the number of workers including the person themselves.

If the person works for a private business/organization or a public business or institution, you must indicate the range that corresponds to the total number of employees for that business or institution.

Example: a person that works for a business with four branches, each one with 5 employees, must consider 20 workers and mark the respective range.

[p. 143]

If the person is a clerk of Public Administration, you must indicate the range that corresponds to the number of employees according to the General Administration.

People who work in security or cleaning businesses must consider the total number of employees of the business in which they work, and not the place where they perform their duties.

Temporary workers must consider the number of workers in the temporary services company and not the number in their temporary positions.

If during the week in reference the person was unemployed but looking for a new job, you must indicate the total number of employees that were in the last job the person had.


[The answer to question 36 - Religion is optional]

Question 36- What is your religion?

[There is an image of question 36]

In case you must proceed with the next questionnaires, inform the person before asking this question that the answer is optional.

[p. 144]

7.3. Filling out from the location point

This procedure has as its main goal to contribute to the control of fieldwork during the operation. Its proper completion and weekly submission to the coordinator, provides a map of visual progress of the data collection.

The location point must be filled out every Monday and must be submitted to the parish coordinator/sub-coordinator according to the following instructions.

During the distribution phase, the enumerator must fill out only the columns with the white background (1, 3, and 8-11) especially the total number of dwellings distributed in the entirety of the statistical section (column 3).

During the collection phase, fill out all indicated columns paying special attention to the number of statistical units collected by paper (columns 2 to 7).

This information is digitized weekly by the parish coordinator/sub-coordinator in the SCTC, providing a map of visual progress of the data collection, in other words, the collection of paper surveys and online surveys.

[There is an image of the Location Point form]

[p. 145]

7.4 Filling out the subsection's cover page
The subsection's cover page is designed to contain all collected questionnaires related to a particular subsection and must be filled out only when the enumeration of that subsection is concluded. The building coversheets must be order in a sequential manner from 1 to n within the respective subsection cover page.

Geographical Identification box

In the upper section of the page, you must record the name of the Municipality, Parish and the Place as well as the geographic codes that identify that subsection.

[There is an image of the geographical identification box]

7.5 Subsection's summary
This additional sheet is provided by the parish coordinator/sub-coordinator and must be the first document in the subsection's cover page.

7.6 Filling out the Subsection Submission Receipt

The objective of this receipt is to make an inventory of the statistical units collected and to control the submission of the questionnaires for the Control System of Fieldwork and to obtain a map.

The completion of this form is obligatory for all subsections, including those with no dwellings, for example in rural areas, in a park, etc.

The completion of this receipt constitutes proof of work completed.

[p. 146]

Geographical Identification Box

In the upper section of the page, you must record the name of the Municipality, Parish and the Place as well as the geographic codes that identify that subsection.

Do not forget the enumerator's code.

The Registry of work progress Box

The data needed to fill out the section are the total units of the manual count of the collected paper surveys done by the enumerator and verified by their respective Coordinator or Sub-coordinator of the Parish.

Keep in mind the fact that the subsection is only complete if all building coversheets are properly completed (collection date or SMS if via internet) and containing the collected paper questionnaires properly filled out and verified.

7.7. Specific situations to filling out the questionnaires

Tourist destinations and apartment-hotels - for dwellings in this situation, you must take into account the singular or collective nature of the property's registered title usage and not the usage that it has during the moment of the census period. Therefore the dwelling that is of a particular use, but during the census period is being used as a business must be considered a household of seasonal use or secondary residence.

The dwellings that are owned by businesses or companies that manage and provide lodging/apartment-hotels must be considered as collective dwellings.

Time-shared dwellings - These are counted as collective dwellings.

Guesthouses or tourist lodging - These are counted as collective dwellings. These types of dwellings can have different examples:
One house in which a family resides and has rooms for guests - these are counted as collective dwellings in which a conventional family resides.
A house in which a family resides and simultaneously functions as a hotel (for example, a reception, dining hall, etc.) and independent annexes (houses) for guests - these are counted as collective dwellings in which a conventional family resides. The characteristics of the building must correspond to the main building.
A house in which a family resides exclusively and has various independent annexes that function as lodging for tourists - these are counted as collective dwellings in which a conventional family resides. The characteristics of the building must correspond to the main building.

[p. 147]

Student residences -these must be considered as collective dwellings for education, since they end up being a particular type of university residences.

The students that live in the residences must be considered as present, but not residents, according to the criteria defining a permanent residence. However, if they are student workers, the paid job makes them residents of the Student residence and makes them a part of the institutional household.

Senior living facilities - This type of residence has different forms of lodging, from the use of a room to different apartments (T0, T1, …); likewise the occupation varies according to the resident's intention, this means they can live there for life or temporarily, in the latter case, it is usually on a monthly basis, although contracts may be held for shorter periods of time. They share common spaces, for example dining halls, living rooms, or parlors.

In order to simplify and even out the criteria, this type of residence must be considered a collective dwelling and the people who live there must be considered part of the institutional household.

A building under-construction - This is a building under construction (not ready to be lived in) and like all works in progress should not be enumerated. This building is only enumerated from the moment in which there are rooms available for living.

Campsites - campsites are enumerated according to the site's main building (normally the reception building). This must be considered "conventional building of another type". This is a collective dwelling that normally has people present but non-resident, however if there is someone who resides there, that person(s) is considered a conventional household.

Shipyard - These are counted as a collective dwelling for workers; in case people reside there (at least for a year or if less intend to stay there for at least a year) constitute one household. That household can be institutional if there are defined rules; otherwise each person makes up a different household. It also can have people present but non-residents.

Hospitals - These are counted as collective dwellings. In the hospital, most people that are there are enumerated as present non-resident; however, if the person stayed there for a year, or less with the intention to stay for at least a year, they are considered residents. Sometimes there can be situations in which it is not possible to have a clear answer; in those cases the person is always considered a resident of the hospital.

Prison - These are counted as collective dwellings. In the prison, most of the people who stay there are enumerated as residents, since they have been there for at least a year, or will be staying there for at least a year. These residents make up an institutional household. There could also be situations in which there are residents of conventional households.

[p. 148]

Enumeration of homeless people - On the morning of March 21st, you must tour your work area and verify if there are any homeless people.

In case that there are some homeless people, you need to ask if that person slept that night in a collective dwelling.

In case the answer is yes, thank the person and do not proceed further because that person will be enumerated in that collective dwelling.

If the question is no then you must record in a subsection where you found that person:

1 Building questionnaire: fill out questions 1, 2

and 3

The enumeration is taken from the cartography, the interviewee gives the building number and it will be the number that precedes the last in the subsection.
The address is the name of the street.
The type of building is "other type of inhabited structure".
1 Dwelling questionnaire, fill out questions I-SA
In the identification of the shelter number the place with number 001
1 Household questionnaire for each homeless person
Each homeless person constitutes a one-person family.
The family number is given in a consecutive manner from 1 to n.
As many Individual questionnaires as needed depending on the number of homeless people found in the subsection
In the same subsection all the homeless people are referenced in the same building and the same dwelling.

This way, for each subsection where you find homeless people that slept on the street the night of the referenced day it must be filled out:

1 Building questionnaire
1 Dwelling questionnaire recording "SA" {WH= for homeless} for the reference
1 or more Household questionnaires
1 or more Individual questionnaires recording "SA" {WH= for homeless} for the reference

If in your work area there are homeless shelters for those with no home you will receive a list that identifies those places. You must visit the shelter(s) with anticipation to talk to the person responsible for it, to make sure that there is an individual questionnaire for each homeless person that spent the night there. In this situation fill out:

1 Building questionnaire
1 Dwelling questionnaire recording "SA" {WH= for homeless} for the reference
1 or more Household questionnaires
1 or more Individual questionnaires recording "SA" {WH= for homeless} for the reference
[p. 149]

Permanent shelter households - these situations refer to both shelters for elderly as well as children. In both, the person must be considered as a resident in the dwelling and a member of the household, in which the relation and the household representative is "other non-relative".

Do not confuse this type of shelter with people that take children from an institution during the weekends since those children are considered residents of the institution.

Situations that are targeted by special procedures in which the enumerator will not intervene:

1- People who pertain to the diplomatic body, military attaché, and similar jobs that are connected with the Ministry of Exterior Business absent for longer than a year or for less than one year but with the intention of staying for a year (these people will be considered residents of the MNE).

2- People on board ships, in other words, merchant marines or fishermen that reside, usually on board ships or those who are embarked for a longer period than a year or that have the intention of being on the ship for a year (these people are considered residents of the ports in which they are registered or their boats are registered).

3- Military workers and their families residing in military quarters, such as, army quarters, air force bases, Portuguese military bases, military schools, military hospitals, military mess halls with lodging (these people are considered residents of army quarters).

4-People living abroad due to military missions for at least a year or with the intention of staying a full year (these people are considered residents of the MDN).

5- People on board ships or aircraft (airport installations)

[p. 150]

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[p. 151]

8. Approaching techniques and ways to resolve special situations

When in contact with the population the enumerator must motivate each person with whom he/she dialogs so that the information needed and asked could happen properly and in order to clarify any concerns that might come up.

Although the Census 2011 is conducted via auto-fill, sometimes the population has difficulties answering; in this case the enumerator needs to conduct an interview.

How do I introduce myself?

The enumerator is the representative of the INE that gets into contact with the population.

Identify yourself as such to avoid any doubts and always carry with you in a visible place your identification card.

You must introduce yourself, preferably, to the head of household, and approximately in the following manner:

Good morning (good afternoon or good night). My name is (your full name including your last name) and I work for the National Institute of Statistics as an enumerator.

I would like to have your cooperation for the Census 2011. If you would like to cooperate, you need to answer a questionnaire on paper or via the Internet, whatever you prefer.

[p. 152]

Remember that the FIRST IMPRESSION IS CRUCIAL!

After you introduce yourself you need to summarize a description of the Census 2011, in which you need to highlight the importance of the answers of each person, the possibilities of answering via the Internet and the confidentiality of the data collected.

You must introduce yourself carefully in order to impress favorably the people you will contact; your image must show professionalism;
You must behave according to the values of common respect;
Never give political, institutional or personal opinions;
Every time you refer to the National Institute of Statistics you need to highlight that it is suitable and technically independent (do not use the abbreviation INE, because the people can or cannot associate the acronym with the institute).

Auto-filling?

Explain to them that the questions about the dwelling and the household must be fill out by the head of household. The questions on each individual questionnaire can be filled out either by the head of household or by each individual.

In order to achieve this goal it is essential to know, in the first place, if the head of household is present and if him/her and other people can fill out the questionnaires with no major difficulties. Offer your help if there are any doubts.

Nevertheless, it is not worth it to ask for auto-fill if:

The people, due to the lack of knowledge, older age or visible disability do not have the conditions to do the auto-fill. Make sure to schedule the date and time for the interview;

The head of household is not present and will not be back in the next days and you verify that there is some reluctance by the other persons in the household, make sure to schedule a date and time to return;

No adult of the family is present is preferable that you return later; avoid giving the questionnaires to children.

Answering via the Internet?

If you see that in the dwelling there is a possibility for answering via the Internet you should insist in that way of answering and clarify any doubts there might be, especially those related to the easiness and confidentiality of the data.

Nevertheless you need to assess the situation since it might not be worth to insist in this type of answering.

If the due date for Internet submission is past, make sure you pick up the questionnaires on paper.

When do I have to fill in the questionnaires?

The enumerator has to fill in the questionnaires when the people cannot or do not know who to do it, or when the questionnaires during the collecting period are not completely filled in or are "blank".

In case that the auto-fill is missing some answers that should have been provided, complete or fill in when the in the process of collecting.

[p. 153]

Thus, any time you need to proceed to fill in the questionnaires you must:

Ask the questions exactly as how they are printed in the questionnaires;

Read the questions clearly and slowly;

Ask the questions in the order given in the questionnaire;

Repeat the questions every time they have been misunderstood or misinterpreted by the people; if the answer given is not satisfactory, read the question again emphasizing the part of the question that the interviewee did not respond;

Do not influence any given answer by the interviewee; do not show surprise or approval of any given answer and reduce any comments to a minimum;

In multiple answer questions (the various responses are in the questionnaire) record the answer given by the interviewee;

In open-ended questions (those in which the response is not present in the questionnaire) record the exact given answer by the interviewee; in case that the answer is not sufficient or imprecise, try to complete it with the questions regarding that matter;
Record correctly all given answers by the interviewee.

Thus, in summary you need to remember:

Introduce yourself correctly;
Asses the possibility of answering via the internet;
Insist in auto-filling;
Do the filling of the questionnaire if the people do not know (do not want) how to do it;
Verify the auto-filling complete it or correct it if necessary.
Listen actively (active listening);
Confirm (yes, yes…) giving the impression that you are paying attention;
Make a summary to let them know you understand;
Avoid asking tendentious questions;
Use non-verbal communication (posture, voice, sight, gestures…)
[p. 154]

Answers confidentiality

Some people frequently resist giving personal information, in interviews, since they might think that the information they provide can be used against them especially for an institution (collections, etc.).

The best way to avoid this problem is to insist in the legal guarantee of confidentiality of the individual information given to the National Institute of statistics.

You should tell them the following:

The data you will provide with your answers are confidential and your will never be judge by the correct information you provide. Not me, nor other person that works with this information will divulge it to no one whoever it might be!

The National Institute of Statistics and all of its collaborators are under the Principle of Statistical Confidentiality, which does not allow using any type of information for other means than statistical.

The name and residence will be in the questionnaires though they will be strictly confidential and no one will have access to them besides the National Institute of Statistics.

End of the interview

In order to end the interview you need to thank the availability and the collaboration of the interviewee, noting the importance of it.

End always with a positive note, saying, for example, the importance of the census information for the country.

Responding to difficult cases

Generally the people accept well this type of surveys and do not present much resistance in answering, especially when the questions do not ask about any sensitive matters, or do not require a difficult answer.

Nevertheless, some delicate situation can come up and it is important that you are prepared to solve it with no conflict. In some (very few) cases you will not be able to stop the people resisting therefore you should not be unmotivated. Try to talk kindly and with respect to people's opinions, avoid arguments. If you still cannot conduct the interview, discuss it with your Parish Coordinator.

[p. 155]

What to do when the people are not in their household?

The most efficient way to minimize this situation is to proceed to the delivery and collection of the questionnaires during the 17 hours. In any case the work habits and the time when the people are at home can vary greatly from household to household, and it that case, it is convenient that you quickly recognize when are those moments during the day when most of the members of the household are present.

When you have difficulty finding the people in a dwelling, try other people (ask the next door neighbors, concierge, etc.) that can give you information about the time when is more convenient to find a member of the household.

In case that there is difficulty during the contact, leave the questionnaires in the mailbox or under the door.

During the collection of the questionnaires, if after the third visit, you do not find anyone in the dwelling leave the notice filled in.

What to do when the people do not want to cooperate?

This is one of the hardest situations to deal with.

Any time you find yourself in a situation of this nature highlight the importance of the work you do for the country and kindly call upon the civic duty of the citizen to collaborate for the development of the country and explaining the reasons why the census is important.
Try to understand the reasons why a person has this attitude and show him/her your interest and the general acceptance of the operation, focusing on the following aspects:

This questionnaire comprises all the people of the country, and as such if a person is not surveyed the operation remains incomplete;
Compare how to govern a country with how a person does it in a household. In order to govern well, there is a need to know the problems and the necessity of all people.
After the talk, if it does not work, do not leave the questionnaires against the will of a person since it can create more conflict. Tell your coordinator or sub coordinator of the parish.

Even if the person gets the questionnaires, something could happen so that person denies his/her participation in part or the whole questionnaire. Always highlight the confidentiality of the given answers but never threaten a person with the obligation to answer it.

If the person shows that he/she is not able to answer the questionnaire at that moment, do not stop insisting. If in reality the interviewee is not available ask when would be a good time for you to come back and schedule a new interview for another day and time. It is important to differentiate is the availability is true or if it is made up, make sure to be as convincing as possible so the person can collaborate and to verify for him/her that there is no problem if there are other people such as friends or strangers.

Insist more if it is only a no, or be even more insistent when it is only a matter or a couple questions.

If the person denies participating, you need to fill out the questionnaire with the geographic identification and the hierarchy accordingly given to the situation in the building coversheet.

[p. 156]

What to do when the people give you inaccurate answers?

Inaccurate answers or information are many times, the result of a fear or lack of knowledge about the questions. Try to clarify any concerns or doubts explaining the objectives of the questionnaire and corroborate the confidentiality of the answers.

When it is not possible to avoid "false" information, fill in the questionnaire with the given information.

Never let the people suspect that you know that they are providing you with "false" information.

After the interview tell your coordinator or sub coordinator the situation in order to find an alternative, to correct the data or to conduct a new interview.

What to do when people have threatening attitudes?

This is a less common situation, nonetheless it is important you know how to proceed in this case:
If this happens try to avoid the following:
That your reaction is identical, in other words, to be aggressive. The situation can get worse;
That your response is in fear.

Try to talk to the person and tell them you are not there to solicit; you are only there for your official mission of great importance for the country.

Ask only if the visit is an inconvenience and if you can return later. If you see that not even talking is possible, do not insist. Say a cordial good-bye and report the situation to your coordinator or sub coordinator of the parish.

[p. 157]

9. Frequently asked questions (FAQ's)

The group of frequently asked questions listed in this chapter is, for the most part, those questions posed by the interviewee to the enumerator.

1. What is the Census?
The Census is an abbreviated form to designate the Population and Housing Survey and it is an enumeration of the population and of the living facilities during the last 10 years. The data collected allows knowing how many we are, what we are like and how we live.

2. When is the Census conducted?
The census is conducted every 10 years. The last census was in 2001 and the next is in 2011.

3. Who is responsible for the 2011 Census?
The National Institute of Statistics (INE) is the responsible entity for the Census, having the collaboration of the statistical services of Autonomous Regions, Municipal Chambers and the Office of the parish.

4. Why is it necessary to have a Census?
A census is the counting of all the population and all of the dwellings that exist in the country. It is a unique operation that mobilizes important resources. The census gathers the information in order to be use in important matters such as policies and planning of services in areas of education, health or transportation.

5. How is the Census useful?
Thanks to the census it is possible to plan essential goods and services for the population such as schools, hospitals, security and transportation. The funding and the policies at the regional level have as their base the results of the census; therefore the answers to it are very important.

[p. 158]

6. Who is "counted" in the Census?
Everyone is counted! The census gathers two types of counting of the population. The resident population and the present population.

7. Is it obligatory to answer the 2011 Census?
YES! All questionnaires of the INE are obligatory to answer (Law No. 22/2008, May 13th).

8. Who is included in the resident population?

All people residing in a dwelling, including children even if they are temporarily absent or do not live in the residence for most of the year, for example, relatives living somewhere else due to work, study, etc.

Children born before March 21st, 2011 (day of reference);

Students that live in a different place than their family but that return home every weekend. If the student is a worker/student or is on higher education abroad for more than a year, he/she will be considered a resident in the place where he/she spends most time during the year;

People that live most of the year in another place due to work (in Portugal or abroad) but that return to their home regularly all or almost all weeks;

People in hospitals, clinic or other institutions temporarily, only if the person has been absent of his/her home on a period of less than a year;

Children that alternate their residence between two households (for example after the divorce of their parents) must be included as residents of the household where they spend most of their time. When the children spend the same amount of time in both residences they must be considered residents of the family where they are during the day of reference (March 21st, 2011);

People with another nationality that reside in Portugal for more than a year or that have been there for less than a year, and have the intention to live in Portugal for at least one year.

Additionally, enumerate:

The homeless population

Members of the diplomatic body and their families living abroad;

People aboard ships;

People that reside in collective dwellings (hotels, prisons, shelters, hospitals, among others)

9. Who is not included as the resident population but is enumerated as present population?
Residents abroad, who are in Portugal temporarily on a tourist trip, work, etc. on March 21st, 2011.
Foreign diplomats or foreign army personnel and their families in Portugal during March 21st, 2011.

[p. 159]

10. Why does the Census questionnaire ask for the name and the address?
Because it is necessary to locate the residences in specific areas.
Because we need to know to whom we need to address in case of any concerns;
Because the names help us to confirm family relationships among the various members of a family.

11. What do they do with the answers?
Your answers are gathered and kept so they can help to create an accurate characterization of the country.

12. How is the confidentiality of my answers guaranteed?
Under the Law all given answers are strictly confidential, the INE will not divulge them individually nor use them for other means than for statistical purposes. Your individual information will never be given to any third party or other sectors of the public administration or to public or private entities/business.
The enumerators of the INE as well as all professionals involved in the project are oblige by the law to keep strict confidentiality.

13. What is the day of reference of the 2011 Census?
The day of reference is also called the census period, which is on March 21st, 2011.

14. What is the meaning of March 21st, 2011?
It is the day of reference of the 2011 Census. The goal for establishing a day of reference to gather the data is to maintain the most rigorous counting of the population, eradicating any omissions or duplication.

15. When is it that the enumerator comes to my house?
Starting from March 7th, 2001 the enumerators of the INE will be going door to door to get into contact with the population distributing the questionnaires and other additional documentation with the necessary instructions and information to fill them in.

16. If I am not in my house when the enumerator visits, what happens?
The enumerator has the responsibility to collect the information. He will visit the dwelling various times. If he does not see anyone he will leave a note on your mailbox with the information date/time of his next visit; if then the enumerator on his other visits does not see the residents, the questionnaires can be deliver to the office of the parish.

17. So, is there always an enumerator's second visit?
If you answer by paper a second visit is necessary in order to collect the answer. If the answer is via the Internet, the system will send the enumerator a message and he will get the information about the completion of your answer. In this case the enumerator does not go back to the dwelling.

[p. 160]

18. How do I identify the people authorized to do the census?
The people you are referring to are the enumerators, whose function is to distribute/collect the material and to guide you with the necessary information for the census. The enumerators are properly identified with an identification badge from the INE. Usually it is the same person who distributes and collects the information; however, sometimes the person can be different according to the operation. Make sure you ask to see his identification.

19. What type of help is available?
You have:
Support line: 800 22 20 11 (toll free, work days from 9hrs to 20hrs)
Office of the parish close to your residence
www.censos2011.ine.pt

20. If I lose the questionnaires (the papers) what do I do?
You can call the support line 800 22 20 11 (toll free, work days from 9hrs to 20hrs) or go to www.censos2011.ine.pt or wait for the enumerator's visit to collect the questionnaires so you can get new ones.

21. If I lose the codes to access my response via the Internet what do I do?
Please call the support line 800 22 20 11 (toll free, work days from 9hrs to 20hrs) via the phone call they will solve your problem. You can also go to www.censos2011.ine.pt

22. How do I answer the 2011 Census?
You can answer via the Internet or you can fill it out on paper.
In order to answer via the Internet:

Access the website www.censos2011.ine.pt
Enter the identification code and pin from the envelope delivered by the enumerator
Enter the identification of the dwelling which is in the questionnaire of pink color
Fill it in following the instructions that will guide you
Click on "send" once you have completed the questionnaire electronically

If you answer on paper, the questionnaires will be collected by the enumerator starting on March 28, 2011.

23. When do I have to answer it?
Preferably answer it on March 21.
If there is not time to do it that date, you can answer:

via internet between March 21st and April 10th
on paper until April 24th
[p. 161]

24. How long do I have to answer it?
The average time for answering it is around 40 minutes. This value varies according to the number of household members, though.

25. What types of questions are asked in the 2011 Census?
There are 3 questionnaires: the 1st is about the dwelling characteristics, the 2nd has questions regarding the family and different family relationships and finally the 3rd contains questions for each individual. All questions are easy to answer and are related to your daily life.

26. What is the e-census: the census via the Internet?
It is the way to answer the census questionnaires via the Internet. You can do it by accessing this website: www.censos2011.ine.pt

27. Who can answer via the Internet?
All people who reside in conventional single family households.
Due to security and operational reasons the answers via the internet will not be available for the residents living in a collective dwelling (hospitals, prisons, etc.) nor in mobile households or shelters.

28. Is it safe to answer via the Internet?
It is completely safe! The system guarantees you with a safe authentication code to protect your confidentiality and the security of your information. The codes for your dwelling are singular and not transferable. You must save them in a safe place and not divulge them.

29. What do I have to do to answer via the Internet?
Access the website www.censos2011.ine.pt
Enter the identification code and pin from the envelope delivered by the enumerator
Enter the identification of the dwelling which is in the questionnaire of pink color
Fill it in following the instructions that will guide you
Click on "send" once you have completed the questionnaire electronically

30. Can I stop answering it and return to it later?
Yes! During the time you are filling in the electronic questionnaire you can use the option "save" and "return later" allowing you to stop the questionnaires and to return to it later without losing the data already saved.

[p. 162]

31. How do I know that my answers have been sent via the Internet?
After sending your questionnaire electronically, the system will send you a notification saying that your questionnaire was "sent successfully".
Save the given number in the notification as a proof of your participation.

32. Can I change any information after sending the questionnaire electronically?
For security reasons and due to the consolidation of the database once you have sent your questionnaire answered electronically and received a notification of submission, the data cannot be changed or erased from the system.
If you want to rectify any information you need to contact the support line 800 22 20 11 (toll free, work days from 9hrs to 20hrs) or go to www.censos2011.ine.pt

33. Where am I enumerated?
All people are enumerated in their permanent households. (Pages 107 to 109)

34. I have two residences. Which one should I consider as my permanent one?
The people with more than one household are considered residents of the house where they spend most time during the year or where they have most of their belongings.
If you are not in your residence due to work reasons (in Portugal or abroad), or studies, though you return to your house every week, you are considered local resident where your family lives.

35. I moved to a completely different house, but I am in this place for less than a year. In which residence would I be enumerated?
The people that declare their new residence should be considered residents of that place.

36. I have a relative living with me temporarily. Does he need to be considered as a resident of my household?
No. The people temporarily present in the household must be considered residents where they permanently live.

37. I have a son studying somewhere else, but still in Portugal. Where is he going to be enumerated?
Students that do not work are enumerated in the household of their family (they are considered residents of their household).
If the student is also a worker, then he/she is not considered part of their household and the student is himself/herself considered a single person household and is counted in the place where he/she lives most time of the year.

[p. 163]

38. I have a son who studies somewhere else abroad. Where is he going to be enumerated?
He will have to be enumerated abroad if he is studying in higher education and has been studying there for over a year (they are considered residents abroad).
If he has been studying abroad for less than a year but has the intention of staying abroad for a period longer than a year he should also be enumerated abroad.
All students of other levels must be considered residents of their households.

39. I am studying somewhere else from my household. Where am I enumerated?
If you do not work you need to be enumerated in your household. The place where you study you will be considered as present but not as a resident.
If you work and study then you need to be enumerated in the place where you spend most of your time.

40. I am a foreigner and I have been in Portugal since the past three months. Am I considered a resident?
It depends. If your intention is to remain in Portugal at least for a period of a year then yes you should be considered as a resident.
However, if your intention is to stay in Portugal for less than a year you are not considered a resident of Portugal but you are present in the country.

41. I have a relative in a hospital/ rehabilitation center. Is he considered a resident?
It depends. If he has been an inpatient for longer than a year then he is not considered as such. However if he is there for less than a year then he is considered a resident part of the household.

42. I have my children only for the weekends. Should they be considered residents of my household?
No. A child that alternated his/her residence between the households of his/her parents (for example after being divorced) must be considered a resident in the household he/she spends most of his/her time. When the child spends the same time in both parents' households then he/she is considered a resident of the household the place where he/she was during the census time.

43. I lived in Angola when it was a Portuguese territory. Do I consider the fact that I lived abroad?
Yes, all countries must be considered as their current geographical boundaries and its current classification.
However, the people living abroad due to diplomacy or as military personnel must say no.

[p. 164]

44. I do not have a permanent job. What should I answer for the question about the place of work?
The people that do not have a permanent job during the reference period must consider the place where they are found the place of work. If they have their own business then the place where they do that should be counted or if there is no place of work then the previous place should be counted.

45. I am retired though I have a small piece of land where I farm frequently. Should I record that I worked during the week of March 14-20?
It depends. If the work you do has as its purpose to occupy your time even if you consume what you produce the answer is NO- you did not work. If the work you do has as its objective to earn income, for example, even if it is through retirement then the answer is YES.

46. I am a housewife, which means I do household chores (cooking, cleaning, washing clothes, etc.). Should I record that I worked during the reference period?
No. Household chores are not considered a job. This situation is not applicable to household workers, which must answer YES in case that they work during the reference week.

47. Do people with scholarships and internships need to record that they worked during the reference period?
Yes, if they received a payment for that work.

48. In the past 12 months I had more than one source of income. Which one should I consider?
You need to consider the one that brought you the highest amount of income during the last 12 months.

[p. 165]

[Appendices]

[p. 166]

[Blank Page]

[p. 167]

[Employee Contract for the 2011 Census and Table of Payments are sections omitted in this translation]