Enumerator instructions booklet for Census count

Introduction
The Population, Housing and Establishments Census aims to provide all the detailed data about the population count, social, economic and demographic characteristics, as well as housing characteristics, in addition to data about existing dwellings and their characteristics in terms of building materials, construction dates, their links to public utilities and their units composition, plus the characteristics of establishments of all sorts to make basic data available for the government to use in the planning process of various fields, and when designing economic and social development plans. The census is considered one of the most important and largest field statistical operations because of its comprehensiveness for all dwellings, establishments, households and individuals.

This census is the thirteenth in a series of modern Egyptian censuses which started for the first time in 1882 and continued to take place every 10 years. After this census, censuses of 1897, 1907, 1917, 1927, 1937, 1947, 1960, 1966, 1976, 1986, and 1996 were carried out. Carrying out the census passes through different stages, starting from the preoperational stage for all the plans of implementation by designing forms used and instructions to fill it, then the field stage of data collection, and ending with electronic setup of data, tabulating it and disseminating its results.

The field stages of the census are carried out by large numbers of workers whether they are employees at CAPMAS or from all over the government entities, in addition to large numbers of fresh graduates of high and intermediate degree holders, as well as those who are assigned to public service.

The enumerator book was prepared to provide all instructions and guidelines needed for the enumerator in order to carry out the operations of population counts (households and individuals) to ensure the effectiveness of the field implementation for including the entire population.

The content of the book is divided into the following chapters:

First chapter: General subjects for the enumerator

1. Definition of the Census
The census is generally and simply defined as "enumerating all individuals, citizens and foreigners who are alive on a specific date (night of enumeration, minute of enumeration) inside specific geographical borders (usually a state) and collecting data about their demographic, social and economic characteristics. These individuals may be included in households or public housings (hospital patients, hotels, prisons, etc.).

The census data is disseminated upon a scheduled plan that highlights different relations of population characteristics on different geographical levels.

This census shares with some other previous Egyptian censuses that it is not only a population census, but also includes at the same time a full enumeration of dwellings, residential units, establishments and data on housing characteristics.

In this census, a style of enumerating the residents where they really are at the night of enumeration will be carried out. This style is called de facto enumeration. Enumeration forms include detailed data on individuals' characteristics like age, gender, educational status, marital status and type of work, as well as many data about the household housing characteristics.

Since the human is a primary element of the elements of production, the census provides data on population size and characteristics of individuals in terms of gender, age and geographical distribution, as well as marital, employment and educational status, etc., which helps in:

2. Enumeration unit
The "household" is considered the unit of enumeration for the people who live in households while the "individual" is the unit of enumeration for public housing residents.

3. Census household
The household is defined in this census according to the actual enumeration style (as an individual or group of Egyptian or foreign individuals connected with or without a blood relationship, sharing food and residence and spending the night of enumeration together).
And according to this definition, the following are included among household members:

The following are not included among family members:

The operations of population enumeration are preceded by consecutive field stages which take several months that aim to completely list the administrative units' components in the Republic governorates.

4. Enumeration area
Every enumerator is assigned a specific number of households and public housing units (if applicable) located in a group of dwellings by specific roads in the cities or inside specific blocks in the villages or newly urbanized communities. This size of work is called enumeration area.
It is the supervisor's responsibility to introduce each enumerator with his/her work location in writing and in the field. For the list of households and public housing units the enumerator is going to collect data for, the data is included in his/her reporting registers and the enumerator will update this list in his/her own preliminary results register after finishing the field enumeration operations. The enumerator must keep records of any difference between the updated list and the original list that was given to him/her by the supervisor.

5. Enumeration night 20/21 November 2006
The night of 20/21 November 2006 was chosen to be (point zero) the basis where all data collected of households and individuals can be based upon it according to the definition of a census household.

The enumeration period is extended for 15 days following this night starting from 21 November 2006, which doesn't require any sort of complementary count after completing the census. The enumerator must know and be given the following report:

Field stages that precede population enumeration operations:

[The table and the rest of the chapter are not presented here]

Second chapter: Explaining enumerators' tasks

1. Instructions on how to fill the household and housing condition form:

[Section a. is not presented here]

b. Important points
Enumerators have to take into account that the form is pre-coded and the response must be as followed:

1. For questions number 3 on age, number 8 on number of wives and number 19 on duration of continuous residence at the current residence, responses have to be only numerical and have to be completed by placing the numerical response inside the square.
2. The rest of the form questions are completed by placing the digital response in the square and writing the verbal response in classical Arabic language below the square on the line shown in order to be easily revisable.
3. The response is marked by placing sign (X) inside the square. In case of multiple responses, like questions of fuel and renewable energy, as for domestic appliances and transportation means owned by the households, the numbers owned by households are placed inside the squares in their relevant fields in table 2 of housing characteristics.
4. In case of errors in recording the response, the corrector pen is used to correct the response without crossing over or erasing.
5. The summary of the household members' data is to be filled out in summarized data tables using the recorded data.
6. In case members of the household are more than (7), a sign is placed beside the serial number of member (7) such that it doesn't touch the two squares and implying that the household is continued in the next page, and the first number of the household is number (1), and so on.
7. The enumerator must put a [check] sign in front of the form responder outside the table.

c. Census household definition
Is an individual or group of Egyptian or foreign individuals connected with or without a blood relationship, sharing food and residence, and spending together the night of the enumeration.

According to this definition, the following are included among household members:

1. The original household members residing at the residence on the enumeration night (civilians and military).
2. Original household members that are temporarily absent on the night of enumeration and it is difficult to enumerate them somewhere else like those:

3. All types and levels of the armed forces members (worker, soldier, etc.) who are absent on the night of enumeration and are residing inside the country.
4. Servants and alike residing within the household.
5. Visitors who spend the night of the enumeration with the household (except visitors of the armed forces who are always enumerated among their household members)
6. Egyptians working at Egyptian or non-Egyptian means of transportation (planes, ships, etc.) who are residing on the night of the enumeration in or outside the territorial borders, as long as they don't have any other residence outside the country.

Note: Men who are married to more than one spouse and have more than one place of residence are enumerated at the place they are residing on the night of enumeration.

The following are not included among family members:
1. Members of the household who are temporarily or permanently absent and are enumerated as residents of public housing or visitors of other households.
2. Members of the household who are living abroad.

2. How to fill the household and housing condition form (Form No. 6/1 C.S 2006)

1. Form components:
The Form of household and housing characteristics consists of these tables:

2. How to fill
General and important notes

The enumerator must take into account the following guidelines:

Taking into account the order of the households according to their serial numbers in the spatial surveying, until the last serial number in his/her area, the tables are completed as follows:

Table 1: Household characteristics

This section contains 21 questions which are the questions collected about the households' members (according to the definition of census household). This table can take up to 7 members' data. In case the household members total more than 7, another form is allotted as an extra form to complete to fill household members' data, where the serial numbers should start from 8 and then 9, 10, until the last member of the household, and all written in classic Arabic language.

While filling this section, the following must be taken into account:

How to fill this table:

1. Number of the household member and the name (full name)
In this column, the household members are ordered vertically, so that it starts with the household head, then the spouse, their children that are not married according to their age (regardless of gender), their married children if they are living with the household (putting in the order of: the eldest married member, then his/her spouse and their children ordered according to their ages), the next elderly married member, his/her spouse, their children and so on, and the rest of the household members as follows:

The member name number is written in classical Arabic language inside the 2 squares allotted above the member name, starting with number 1 for the household head, then number 2 for the second member in the household, and so on until the last member of the household.

In case the household totals more than 7 members, a [check] sign is placed on the margin of the form in front of member number (7) and away from the 2 squares that have the number of this member, so that it implies that the household is continued on the next page where the first serial number is 8 and then 9, 10, etc.

2. Relationship to household head
Number (1) is written in the first two squares in front of the household head while also writing the verbal response.

Number (2) is written in case there is a spouse on the second line.

The number of the correct relationship with the household head is to be written along with the code number inside the two squares while also writing the verbal response that expresses the relationship of the member to the household head.

Important note:
After filling the names of the household, the relation with the household head and the age, written in integer years vertically, the enumerator starts filling the rest of the data horizontally for each member of the household starting from number (1), the household head.

3. Age in integer years
There are two squares to complete the age of the household member from right to left, ignoring months; for children below one year of age, two zeros are written in the 2 squares.

[The illustrative example is not presented here.]

4. Sex
There is one square; one of 2 options is recorded: (1) for male and (2) for female.

5. Religion
There is one square; one of the following 4 options is recorded: (1) Muslim, (2) Christian, (3) Jewish, and (4) Other.

6. Nationality
It should be noted that there is only one square on the right and 3 squares on the left.

Only the square on the right is filled and one of two following options is recorded: (1) Egyptian, (2) Foreigner; the rest of the squares are left empty for coding.

In case the answer was (2) Foreigner, his/her nationality is written on the line below the squares and nothing is written in the squares, so that the nationality can be coded by the Information Technology sector (in the 3 squares on the left).

7. Marital status
[For males 18 years or older and females 16 years or older]

There is one square to write one of the following answers according to the status of each member. There is also a line below the square to write the verbal responses.

8. Number of wives currently married to
This question is filled only for married men of all religions.

There is one square to write a number from (1) to (4) only, since it is logical that he doesn't have more than (4) wives for Muslims and not more than (1) for non-Muslims.

9. Educational level or the highest degree (for those 10 years and older)
There are 2 squares on the right, and 4 squares on the left.

Fill only the 2 squares on the right, leaving the rest of the squares to be coded by the Information Technology sector.

One of the following answers is written:

If the member has a degree, the correct code is written inside the square on the right, and the highest scientific degree he/she obtained and his/her specialization are written below the squares. Nothing will be written in the four squares on the left so that the Information Technology sector can code the degree.

[Example has been omitted.]

If number (7) or (8) is marked, then the degree and specialization are written on the line below the squares, for example: (general secondary certificate - vocational secondary; commerce - vocational secondary; industry - 2 years post-secondary; commerce - vocational institute; 2 years post secondary - industry vocational institute, etc.) and the 4 squares on the left are blank to be coded by the Information Technology sector.

10. School dropout: for members 6-18 years only
There are 3 squares; the answer to the question is written as follows:

One of the following answers is recorded in the right square:

In the case the answer was (5), enrolled and dropped out, the middle square is filled with stage information and the left square is filled with class information as follows:

The middle square: (about the schooling stage) for basic education only, one of two answers is written:


The left square: (about the school grade) a number is written (from 1 to 6) according to the grade the member dropped out from, writing the verbal response below the squares of the stage and class.

[The examples have been omitted.]

11. Member employment status (during the previous week of the enumeration day)

The data regarding the nature of work, for members aged 6 years and older, should be selected from field number (1) to field number (16). There are 2 squares to code one of the correct answers in, writing the verbal response below the squares:

12. Name of the establishment where he/she works
There is one square; one of the following numbers is marked, writing the verbal response below the squares.

Note: An unemployed member who has previously worked is categorized according to the last job he/she worked at before becoming unemployed.

13. Sector
There is one square; one of the following numbers is marked, writing the verbal response below the squares.

Note: An unemployed member who has previously worked is categorized according to the last job he/she worked at before becoming unemployed.

14. The primary profession for members

Note: The profession is also to be completed on this line for an individual whose employment status is (7), "a worker who became unemployed", based on the last profession the individual was practicing before becoming unemployed.

15. Economic activity for the establishment
This question is to be completed as follows:

First: for members (6 years or older) who are working or who are currently unemployed but have previously worked (codes (2) to (7) for employment status):

Second: for the rest of the members (6 years or older) who are not in the work force or the unemployed who have never worked before (codes (8) to (15) for employment status), "not working" is recorded on the line below the squares.

Third: for members who are younger than 6 years, "below age" is recorded on the line below the squares.

16. Job stability
Note: Work nature is to be completed for members who are currently working or who are currently unemployed but have worked before -- using the last job he/she practiced (employment status (7).

There is one square; one of the following numbers is marked, writing the verbal response below the squares:

17. Physical status (for all household members)
There is one square; one of the following numbers is marked.

18. Place of birth
It consists of 3 columns as follows:

19. Duration of continuous stay at the current place of residence
It is completed for the duration of stay of the member in the same town or district, in years.

Note:

20. Previous place of residence (for those who changed residence)
It consists of 3 columns as follows:

Note: A member who moved from one urban district to another is not considered as someone who changed his/her place of residence.

21. Reason for changing place of residence (for those who changed residence)
There is one square; one of the following numbers is marked, writing the verbal response below the squares:

Table 2: Housing characteristics
Mark the correct response number in the square or squares allotted for answering each question. The answer also must be recorded in words beside the square for the questions on dwelling type and ownership type.

Note: If there are more than 7 members in the household and more than one form is completed for the household, the housing condition table is completed for this household on the first form only.

Dwelling type

Type of ownership

Source of drinking water
Record the number of the correct answer inside the square as follows:

Dwelling connection to water supply
Record the number of the correct answer inside the square as follows:

Note: Answers (1) and (2) mean the dwelling is connected to a water supply facility, and this must be taken into account when completing the summary table at the bottom of the form.

Main method of lighting

Connection of the residence to the sewage facility

Note: Answers (2), (3), and (4) mean that the residence is not connected to the sewage facility, and this must be taken into account when completing the summary table at the bottom of the form.

There are two squares to record the number of rooms (including the reception room); the answer must be placed inside the squares allotted as follows:

[An example has been omitted]

Utilities:
This includes the kitchen, bathrooms with a toilet, separate bathrooms, and separate toilets.

Separate bathroom means a bathroom without a toilet. Separate toilet means a toilet without a bathroom. In all cases, answer (1), (2) or (3) is placed inside the square according to the availability of the utility in the household. (1) When the household has a separate utility; (2) When the household shares the utility with another household(s); (3) When the utility is not available.

Fuel and energy used
(Multiple answers are allowed)
Place sign (X) inside the square in front of each fuel/energy source used.

Fuel and energy items are: propane, natural gas, kerosene, electricity, other.

Transportation means owned by the household
There are four answers; multiple answers are allowed

The number of each means of transportation owned is placed inside the square in front of the answer. Place sign (X) inside the square in front of the word "Not available" if the household doesn't own any transportation means.

The answer doesn't include trucks, pick-ups, etc. which the household owns but are used in economic activities.

Household appliances
There are 18 items. The answer requires the knowledge of how many of these appliances are available at the household, in order to know the living standard of the household. The following must be taken into consideration:

In case the household doesn't have any of these appliances, sign (X) is placed inside the square in front of the word "Not available".

If the household has some of the appliances and not others, the answer will be marked as follows:

The number of each appliance is placed inside the square in front of each appliance available at the household.

The squares are left blank for the appliances that are not available.

The appliances are considered available if they are used now or are set for future use.

Table 3: Data about special needs in the household
This table is not completed unless there are members with special needs who answered questions (2) through (17). The number of the special needs member is recorded in one or both of the squares in the first column according to his/her number in the household. There are two squares in the second column allotted to type of disability, where one of the following answers is recorded numerically and the verbal response is written, as follows:

Third column: Asks about the reason behind the disability; there is one square to mark the correct response, writing the verbal response on its left:

Important note:
a. The enumerator should ask about special needs members using the following format:
Is there a member in the household that has had a physical, sensory or mental problem for a long time (6 months or more) that disable him/her of living his/her life independently in a normal way?

Infants who are not yet 6 months old are exempted from the duration criteria.

b. If there are more than 7 household members, complete the table for the special needs member on the same form where his/her name and number were recorded.

Table 4: Data on members who are abroad (Egyptians only)
This table consists of 2 primary categories, as follows:

The table is completed as follows:

Question 1: Is there one or more members of the household residing temporarily abroad for any reason?

If the answer is "Yes", (1) is placed inside the square and the number of males, females and total members residing abroad are recorded in the adjacent squares (located in the third column).

If the answer is "No", (2) is placed inside the square and the squares in the third column are left blank.

Question 2: If the answer to question 1 is "Yes" (1), the enumerator asks about the country they are located in and the number of members who are there. The number is written in the two squares on the right beside the name of the country on the first line; the three squares on the left are left blank to be coded by the Information Technology sector.

If there are other members in another country, the number of members is written in the two squares on the right beside the name of the country on the second line; the three squares on the left are again left blank to be coded by the Information Technology sector.

Note:
The total number of members located abroad, by gender, as recorded in question (1) should equal the total number of members located abroad, by country, as recorded in question (2).

Question 3: Only for the household where all its members are temporarily abroad. This question is directed to its next door household; there are two answers:

The number of the answer is recorded inside the square located in front of question number (3)

Question 4: If the answer is "Yes" (1) in question (3), the enumerator asks about the number of household members abroad, which is then recorded inside the two squares located in front of question (4), as well as writing the name of the country they are located in on the line in front of the word "Country". The three squares on the left are left blank for coding by the Information Technology sector.

Important note: The members located abroad are all written on one form for the household having more than 7 members.

Summary information:
The following must be checked:
1. Total no. of household members = Total no. of male and female members = Total no. of members in the religion fields = Total no. of members in the nationality fields = Total no. of members in the age category fields = Total no. of members in the education status fields = Total no. of members in the employment status fields = Total no. of members in the work nature fields = Total no. of members in the marital status fields = Total no. of members in the dropping out of school fields = Total no. of members in the physical status fields

Important note: The summary info is only completed on the first form for the household having more than 7 members.

[The sub-sections on potential errors in enumerator work and how to correct them have not been presented here]